---
description: Learn more about WhenToWork pricing, benefits, and disadvantages for your business in Canada. Read verified software reviews and find tools that fit your business needs.
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title: WhenToWork Pricing, Reviews & Features - Capterra Canada 2026
---

Breadcrumb: [Home](/) > [Scheduling Software](/directory/30087/scheduling/software) > [WhenToWork](/software/80499/whentowork)

# WhenToWork

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> Employees can go online to check a posted schedule, change their preferences, and request manager-approved time off or shift trades.
> 
> Verdict: Rated **4.4/5** by 137 users. Top-rated for **Likelihood to recommend**.

-----

## Overview

### Who Uses WhenToWork?

Online employee scheduling solution for all business types and sizes.

## Quick Stats & Ratings

| Metric | Rating | Detail |
| **Overall** | **4.4/5** | 137 Reviews |
| Ease of Use | 4.5/5 | Based on overall reviews |
| Customer Support Software | 4.3/5 | Based on overall reviews |
| Value for Money | 4.5/5 | Based on overall reviews |
| Features | 4.3/5 | Based on overall reviews |
| Recommendation percentage | 80% | (8/10 Likelihood to recommend) |

## About the vendor

- **Company**: TCP Software
- **Location**: San Angelo, US
- **Founded**: 1988

## Commercial Context

- **Starting Price**: US$28.00
- **Pricing model**: Flat Rate (Free Trial)
- **Pricing Details**: Pricing is based on the number of employees, and discounts are available for paying for 3, 6, or 12 months in advance.
- **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+
- **Deployment & Platforms**: Cloud, SaaS, Web-based, Android (Mobile), iPhone (Mobile), iPad (Mobile)
- **Supported Languages**: English
- **Available Countries**: Australia, Brazil, Canada, China, Germany, India, Japan, Mexico, United States

## Features

- Alerts/Notifications
- Attendance Management
- Attendance Tracking Software
- Automated Scheduling
- Availability Management
- Calendar Management
- Calendar Sync
- Calendar/Reminder System
- Color Codes/Icons
- Employee Database
- Employee Management
- Mobile Access
- Online Booking
- Real-time Scheduling
- Reminders
- Reporting & Statistics
- Scheduling Software
- Self Service Portal
- Shift Swapping
- Third-Party Integrations
- Time Off Management
- Timesheet Management

## Integrations (2 total)

- Google Calendar
- Microsoft Outlook

## Support Options

- Email/Help Desk
- FAQs/Forum
- Knowledge Base Software
- 24/7 (Live rep)

## Category

- [Scheduling Software](https://www.capterra.ca/directory/30087/scheduling/software)

## Related Categories

- [Scheduling Software](https://www.capterra.ca/directory/30087/scheduling/software)
- [Workforce Management Software](https://www.capterra.ca/directory/30210/workforce-management/software)
- [Employee Scheduling Software](https://www.capterra.ca/directory/30756/employee-scheduling/software)
- [Calendar Software](https://www.capterra.ca/directory/32297/calendar/software)

## Alternatives

1. [Connecteam](https://www.capterra.ca/software/153140/connecteam) — 4.6/5 (5308 reviews)
2. [When I Work](https://www.capterra.ca/software/121248/when-i-work) — 4.5/5 (1300 reviews)
3. [Findmyshift](https://www.capterra.ca/software/115536/findmyshift) — 4.6/5 (1201 reviews)
4. [Wageloch](https://www.capterra.ca/software/196911/wageloch) — 4.5/5 (265 reviews)
5. [7shifts](https://www.capterra.ca/software/123038/7shifts-restaurant-scheduling) — 4.7/5 (1212 reviews)

## Reviews

### "When to Work is perfect for may part time employees" — 5.0/5

> **Laina** | *January 9, 2025* | Cosmetics | Recommendation rating: 9.0/10
> 
> **Pros**: All the features you want for scheduling and more for a nice price.
> 
> **Cons**: There are so many features it can take a little time to learn them all.

-----

### "Game changer in the scheduling world" — 5.0/5

> **Veornica** | *April 29, 2025* | Cosmetics | Recommendation rating: 10.0/10
> 
> **Pros**: I really appreciated the ease to use and understand. The emails were great as well as the shift change/drop
> 
> **Cons**: There wasnt anything I didnt like. Everyone liked it
> 
> All the employees lived how easy it was to read and to change shifts - we liked the ability to do extra unclaimed shifts.

-----

### "Good for basic" — 3.0/5

> **Grace** | *September 16, 2025* | Events Services | Recommendation rating: 7.0/10
> 
> **Pros**: When to work is nice for companies with bulk employees. My favorite part was the visual calendar with clear reprsentation on which shifts were scheduled.
> 
> **Cons**: I did not like how complicated it was to navigate when to work. We managed over 100 employees on when to work and it was very difficult to navigate to the basic features.
> 
> Overall the experience was fairly good. I had to adjust to a large learning curve to learn the software.

-----

### "Review for WhenToWork" — 5.0/5

> **Robert** | *November 7, 2024* | Recreational Facilities & Services | Recommendation rating: 10.0/10
> 
> **Pros**: Allowed me to schedule employees through an app.  I loved the dashboard that allowed employees to drop and pick up shifts.
> 
> **Cons**: The look of the site/dashboard seemed outdated but it worked.
> 
> I loved using this platform when I was a Sports Director for a YMCA.

-----

### "Simple Scheduling Software" — 4.0/5

> **Steven** | *February 6, 2025* | Veterinary Software | Recommendation rating: 10.0/10
> 
> **Pros**: Creating employee profiles and the navigating the scheduler.
> 
> **Cons**: Did not have the opportunity to utilize all of its functions.
> 
> Pleasant and easy to use interface. Did not utilize all functions but enjoyed the aspects required of my position.

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## Links

- [View on Capterra](https://www.capterra.ca/software/80499/whentowork)

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| de-CH | <https://www.capterra.ch/software/80499/whentowork> |
| en | <https://www.capterra.com/p/80499/WhenToWork/> |
| en-AE | <https://www.capterra.ae/software/80499/whentowork> |
| en-AU | <https://www.capterra.com.au/software/80499/whentowork> |
| en-CA | <https://www.capterra.ca/software/80499/whentowork> |
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| pt-PT | <https://www.capterra.pt/software/80499/whentowork> |

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