What Is Notion?

Notion is the all-in-one workspace for notes, project management, documents, and collaboration. Tens of thousands of teams and companies around the world use it to keep their employees informed and working together in one place.

By bringing all work and knowledge together and making it highly customizable, Notion creates focus and transparency, while consolidating tools, saving time, and driving more productivity for teams of all sizes.

Who Uses Notion?

Notion is a tool for teams and companies that want a better way to manage knowledge, projects, documents, and collaboration. Individuals can also use the product for notes and organizing their lives.

Where can Notion be deployed?

Cloud-based
On-premise

About the vendor

  • Notion Labs
  • Located in San Francisco, U.S.
  • Founded in 2013

Notion support

  • Phone Support
  • 24/7 (Live rep)
  • Chat

Countries available

Australia, Austria, Brazil, Canada, China and 14 others

Languages

English, French, Japanese, Korean

Notion pricing

Starting Price:

US$4.00/month
  • Yes, has free trial
  • Yes, has free version

Notion has a free version and offers a free trial. Notion paid version starts at US$4.00/month.

Pricing plans get a free trial

About the vendor

  • Notion Labs
  • Located in San Francisco, U.S.
  • Founded in 2013

Notion support

  • Phone Support
  • 24/7 (Live rep)
  • Chat

Countries available

Australia, Austria, Brazil, Canada, China and 14 others

Languages

English, French, Japanese, Korean

Notion videos and images

Notion Software - Company Wiki
Notion Software - Product Roadmap
Notion Software - Personal Tasks
Notion Software - Content Calendar
Notion Software - Meeting Notes
View 6 more
Notion video
Notion Software - Company Wiki
Notion Software - Product Roadmap
Notion Software - Personal Tasks
Notion Software - Content Calendar
Notion Software - Meeting Notes

Features of Notion

  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Activity/News Feed
  • Annotations
  • Approval Process Control
  • Archiving & Retention
  • Brainstorming
  • Budget Management
  • Calendar Management
  • Cataloging/Categorization
  • Collaboration Tools
  • Commenting/Notes
  • Communication Management
  • Contact Management Software
  • Content Management System (CMS) Software
  • Create Subtasks
  • Customizable Templates
  • Dashboard Software
  • Data Import/Export
  • Document Capture
  • Document Classification
  • Document Management Software
  • Document Storage
  • Drag & Drop
  • File Sharing Software
  • Full Text Search
  • Gantt/Timeline View
  • Goal Setting / Tracking
  • Guest Access
  • Idea Management Software
  • Import Tasks
  • Kanban Board
  • Knowledge Base Management
  • Knowledge Management Software
  • Meeting Management
  • Meeting Notes
  • Milestone Tracking
  • Mobile Access
  • Multi-Device Support
  • Notes Management
  • Portfolio Management
  • Prioritization
  • Progress Tracking
  • Project Planning/Scheduling
  • Project Tracking Software
  • Real Time Editing
  • Remote Access/Control
  • Reporting & Statistics
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Requirements Management Software
  • Resource Management Software
  • Search/Filter
  • Self Service Portal
  • Status Tracking
  • Tagging
  • Task Editing/Updating
  • Task Management Software
  • Task Progress Tracking
  • Task Scheduling
  • Task Tagging
  • Template Management
  • Text Editing
  • Third Party Integrations
  • Time & Expense Tracking
  • To-Do List
  • Version Control
  • Visualization
  • Workflow Configuration
  • Workflow Management Software

Alternatives to Notion

Asana is the easiest way to organize and manage work across teams at scale. See why Asana is a top performer on Capterra. Learn more about Asana
ClickUp is the future of work - it's one app to replace them all. ClickUp is the #1 fastest growing productivity app in 2022. Learn more about ClickUp
Airtable is the database that anyone can use with a beautiful spreadsheet interface. Learn more about Airtable
monday.com is a cloud Work OS, where teams run their projects and everyday work, whether they are in the office, home or on-the-go. Learn more about monday.com
Microsoft OneNote is a fully functional digital note taking application which can be used to organize, share and collaborate on ideas.
Web-based app designed to store, create, and edit spreadsheets and documents online. Templates, charting and commenting are available.
Coda is a new document that brings words, data, and teams together.
With 15+ years in the agile space, Jira offers teams the top tools and best practices to provide the right foundation for growth.
Dropbox Business is the secure file sharing and storage solution that employees love and IT admins trust. Start a free trial today!

Reviews of Notion

Average score

Overall
4.8
Ease of Use
4.3
Customer Service
4.5
Features
4.6
Value for Money
4.7

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001
Jason Edward
Jason Edward
Marketer in Spain
Verified LinkedIn User
Marketing & Advertising, 2-10 Employees
Used the Software for: 1+ year
Reviewer Source

The best and worst of Notion

5.0 3 weeks ago New

Comments: Overall it's a great app, I just wish it would be faster and also easier to navigate.

Pros:

Notion is an extremely flexible software. Thanks to their databases and multiple views like calendar, Kanban, tables and lists. I found it to be extremely intuitive and fun to use. I can definitely see how it could replace a google docs and be a central place for your team.

Cons:

So the big elephant in the room... Notion can be slow at times, especially when using it on my phone. I would spend a lot of effort just trying to switch between pages. When I would type in it I felt that my text was not in real time. Also on Mobile sometimes I couldn't highlight text due to a bug on their side. This goes against the productivity it is trying to create. Also the way it works with folders, it very quickly becomes far too many different places and I would need to think about where I need to put the specific note I'm working on, vs actually just writing the note. I think that it would be far better if notion stopped relying so much on folders and rather just made their search and internal linking more streamlined.

Younes
Younes
Full Time Translator in Algeria
Verified LinkedIn User
Publishing, 11-50 Employees
Used the Software for: 6-12 months
Reviewer Source

A more doesn't mean always a better

3.0 3 years ago

Comments: Like many others: I am a migrant-from-evernote-to-notion user.
So I really feel a difference. Evernote become with time a boring routine. You ended up konwing all what the software capacities without a horizon you can looking for. Evernote blog is a good resource but it is not enough for me.
The comparison with Evernote is critical for me. So I can tell you that Notion provide you all what Evernote offer plus a not-so-boring journey during using the product.

Pros:

Without doubt its ubiquity (they claim you can organise anything within it) is incredible.

Cons:

User experience is not that good. It is not comfort for the eyes. Too many options. Too many features. Need time to learn and use and you ended up reexplain that too many time to your team OR you must buy Khe course about that product. And it's something you should really consider into your calculation of what that software cost.

Alternatives Considered: Airtable and Evernote Teams

Reasons for Choosing Notion: Coping the new trend Notion Trying something new

Switched From: Evernote Teams

Reasons for Switching to Notion: Notion is the newer product in this niche so its team study well their competitors and make something avoid the weaknesses of the old products.

Ed
CVO in U.S.
Marketing & Advertising, 2-10 Employees
Used the Software for: 2+ years
Reviewer Source

Best tool I use on a daily basis to ideate and take notes

5.0 4 months ago

Comments: The best app I use on a daily basis and couldn't live with out it

Pros:

The ability to ideate in the moment and document my thoughts and ideas in real-time through typing and dictation is amazing and being able to link to other pages and podcasts and videos as well as upload images and access an image library, just to mention a small number of the amazing features of this app that I use on a daily basis

Cons:

At this point I don't have the ability to search words in my uploaded handwritten paper notes

Alternatives Considered: Google Keep and Evernote Teams

Reasons for Choosing Notion: Evernote was not developing their features as quickly as Notion and Notion offered features and functionality that Evernote didn't have at the time

Switched From: Evernote Teams

Reasons for Switching to Notion: More features and functionality

Jose J
Jose J
CTO in U.S.
Verified LinkedIn User
Information Technology & Services, 2-10 Employees
Used the Software for: 1+ year
Reviewer Source

Everyday note-taking, organization and brainstorming tool

5.0 2 months ago New

Comments: So far it has been a great experience for me and my team. Notion has turned into an app that is always open on the computer, just like the email client.

Pros:

In our case as a digital assets and marketing company, we need to keep track of many clients and projects. The database feature in Notion allows us to create custom databases where we can filter, search, update and share easily with our clients.

Cons:

Maybe it's because of our business type, we don't use Notion for our own project management tasks. However, we discuss and collaborate every day in Notion to deploy our project management tasks in another tool.

Alternatives Considered: Obsidian

Reasons for Choosing Notion: Easiness of use and new features.

Switched From: Evernote Teams

Reasons for Switching to Notion: Notion is very user-friendly, and that's why our team start using it right away from the free version until we upgraded to the pro version.

Jenny
Senior Workplace Experience Manager in U.S.
Commercial Real Estate Software, 51-200 Employees
Used the Software for: 1+ year
Reviewer Source

Goodbye Google Docs, Hello Notion! - A story of a workplace leader

5.0 4 weeks ago New

Comments: Pretty great thus far. As a workplace leader, our team uses Notion for our internal team to store office info for our various offices. Creating an office guide is extremely important for our culture, especially now with remote work. If anyone is traveling to an office and needs to know "where should I park? how do I get to the office? what is our lunch program?" all information is organized on Notion per office location. Employee experience is one of my biggest priorities, and Notion helps me organize all this information and keep our employees informed.

Pros:

Notion quite frankly does it all - it is an area to organize and store information, it provides a platform to collaborate with cross-functional partners, task-management for projects, plan internal events, ETC!

Cons:

At times, formatting text / pages can be difficult as a first time user, however once you get the hang of it its not too hard. I looked up a few youtube tutorial videos on how to format pages easier. Perhaps Notion could offer some instructional videos on formatting!