Free Trial Visit Website

Who Uses Notion?

Notion is a tool for teams and companies that want a better way to manage knowledge, projects, documents, and collaboration. Individuals can also use the product for notes and organizing their lives.

What Is Notion?

Notion is the all-in-one workspace for notes, project management, documents, and collaboration. Tens of thousands of teams and companies around the world use it to keep their employees informed and working together in one place.

By bringing all work and knowledge together and making it highly customizable, Notion creates focus and transparency, while consolidating tools, saving time, and driving more productivity for teams of all sizes.

Notion Details

Notion Labs

https://www.notion.so

Founded 2013

Company Wiki
Product Roadmap
Personal Tasks
Content Calendar
Meeting Notes
Notion video
Play
Company Wiki-thumb
Product Roadmap-thumb
Personal Tasks-thumb
Content Calendar-thumb
Meeting Notes-thumb

Notion pricing overview

See pricing plans

Notion has a free version and offers a free trial. Notion paid version starts at US$5.00/month.

Starting Price

US$5.00/month See pricing details

Free Version

Yes

Free Trial

Yes, get a free trial

See pricing plans

Notion deployment and support

Support

  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base Software
  • Phone Support
  • 24/7 (Live rep)
  • Chat

Deployment

  • Cloud, SaaS, Web-based
  • Mac (Desktop)
  • Windows (Desktop)
  • Windows (On-Premise)
  • Linux (On-Premise)
  • Android (Mobile)
  • iPhone (Mobile)
  • iPad (Mobile)

Training Software

  • Live Online
  • Webinars
  • Documentation
  • Videos

Notion Features

  • @mentions
  • API
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Assignment Management
  • Brainstorming
  • Calendar Management
  • Chat/Messaging
  • Collaboration Tools
  • Commenting/Notes
  • Communication Management
  • Contact Management Software
  • Content Management System (CMS) Software
  • Customizable Branding
  • Discussions / Forums
  • Document Management Software
  • Document Storage
  • Drag & Drop
  • Email Management Software
  • File Management
  • File Sharing Software
  • File Transfer
  • Live Chat Software
  • Mobile Access
  • Prioritization
  • Progress Tracking
  • Project Management Software
  • Project Planning Software
  • Projections
  • Real Time Editing
  • Real Time Notifications
  • Real-time Updates
  • Reporting & Statistics
  • SSL Security
  • Screen Sharing Software
  • Secure Data Storage
  • Single Sign On Software
  • Status Tracking
  • Tagging
  • Task Management Software
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Third Party Integrations
  • To-Do List
  • Version Control
  • Video Conferencing Software
  • Workflow Management Software

View full list of Collaboration Software

  • @mentions
  • API
  • Access Controls/Permissions
  • Active Directory Integration
  • Activity Dashboard
  • Activity Tracking
  • Activity/News Feed
  • Alerts/Notifications
  • Approval Process Control
  • Calendar Management
  • Chat/Messaging
  • Collaboration Tools
  • Commenting/Notes
  • Communication Management
  • Configurable Workflow
  • Contact Management Software
  • Content Management System (CMS) Software
  • Customizable Branding
  • Customizable Fields
  • Customizable Forms
  • Customizable Templates
  • Data Import/Export
  • Document Management Software
  • Document Storage
  • Drag & Drop
  • Email Management Software
  • Employee Database
  • Employee Directory
  • Employee Onboarding
  • Employee Portal
  • Feedback Management
  • File Management
  • File Sharing Software
  • Forms Management
  • Forum / Discussion Board
  • Knowledge Management Software
  • Live Chat Software
  • Projections
  • Real Time Notifications
  • Real-time Updates
  • Reporting & Statistics
  • Role-Based Permissions
  • Search/Filter
  • Single Sign On Software
  • Surveys & Feedback
  • Tagging
  • Task Management Software
  • Third Party Integrations
  • Version Control
  • Workflow Management Software

View full list of Digital Workplace Software

  • API
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Approval Process Control
  • Archiving & Retention
  • Audit Management
  • Audit Trail
  • Collaboration Tools
  • Commenting/Notes
  • Compliance Management
  • Compliance Tracking
  • Configurable Workflow
  • Content Management System (CMS) Software
  • Customizable Branding
  • Customizable Templates
  • Data Import/Export
  • Digital Signature Software
  • Document Automation
  • Document Capture
  • Document Classification
  • Document Generation Software
  • Document Management Software
  • Document Review
  • Document Storage
  • Document Templates
  • Drag & Drop
  • Electronic Signature
  • Email Management Software
  • File Conversion
  • File Management
  • File Recovery
  • File Sharing Software
  • File Transfer
  • Forms Management
  • Full Text Search
  • Offline Access
  • Optical Character Recognition
  • Projections
  • Reporting & Statistics
  • SSL Security
  • Search/Filter
  • Secure Data Storage
  • Tagging
  • Task Management Software
  • Template Management
  • Third Party Integrations
  • Version Control
  • Workflow Management Software

View full list of Document Management Software

  • API
  • Access Controls/Permissions
  • Active Directory Integration
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • CRM Software
  • Calendar Management
  • Cataloging/Categorization
  • Categorization/Grouping
  • Chat/Messaging
  • Collaboration Tools
  • Commenting/Notes
  • Communication Management
  • Configurable Workflow
  • Content Library
  • Content Management System (CMS) Software
  • Customizable Branding
  • Customizable Fields
  • Customizable Forms
  • Customizable Reports
  • Customizable Templates
  • Data Import/Export
  • Decision Support Software
  • Discussions / Forums
  • Document Management Software
  • Document Storage
  • Drag & Drop
  • Email Management Software
  • File Management
  • Full Text Search
  • Gamification Software
  • Knowledge Base Management
  • Live Chat Software
  • Multi-Language
  • Online Forums
  • Projections
  • Real Time Notifications
  • Reporting & Statistics
  • SSL Security
  • Self Service Portal
  • Self-Learning
  • Single Sign On Software
  • Social Media Integration
  • Surveys & Feedback
  • Tagging
  • Text Editing
  • Third Party Integrations
  • Widgets
  • Workflow Management Software

View full list of Knowledge Management Software

  • @mentions
  • API
  • Activity Dashboard
  • Activity Tracking
  • Agile Methodologies
  • Alerts/Notifications
  • Assignment Management
  • Calendar Management
  • Charting
  • Collaboration Tools
  • Commenting/Notes
  • Customizable Fields
  • Data Import/Export
  • Deadline Management
  • Drag & Drop
  • File Management
  • Gantt/Timeline View
  • Guest Access
  • Idea Management Software
  • Ideation / Crowdsourcing
  • Milestone Tracking
  • Multiple Projects
  • Planning Tools
  • Prioritization
  • Progress Tracking
  • Project Planning Software
  • Project Templates
  • Project Time Tracking
  • Project Tracking Software
  • Project Workflow
  • Projections
  • Real Time Data
  • Real Time Notifications
  • Real-time Updates
  • Reporting & Statistics
  • Reporting/Analytics
  • Requirements Management Software
  • Resource Management Software
  • Single Sign On Software
  • Status Tracking
  • Tagging
  • Task Management Software
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Template Management
  • Third Party Integrations
  • Timeline Management
  • Visualization
  • Workflow Management Software

View full list of Product Roadmap Software

  • API
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Agile Methodologies
  • Alerts/Notifications
  • Billing & Invoicing
  • Budget Management
  • Calendar Management
  • Client Portal
  • Collaboration Tools
  • Commenting/Notes
  • Cost-to-Completion Tracking
  • Customizable Templates
  • Document Management Software
  • Document Storage
  • Drag & Drop
  • File Sharing Software
  • Gantt/Timeline View
  • Idea Management Software
  • Issue Management
  • Kanban Board
  • Milestone Tracking
  • Multiple Projects
  • Percent-Complete Tracking
  • Portfolio Management
  • Prioritization
  • Progress Tracking
  • Project Planning Software
  • Project Planning/Scheduling
  • Project Templates
  • Project Time Tracking
  • Project Tracking Software
  • Project Workflow
  • Projections
  • Real-time Updates
  • Reporting & Statistics
  • Reporting/Project Tracking
  • Resource Management Software
  • Risk Management Software
  • Status Tracking
  • Task Management Software
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Testing/QA Management
  • Third Party Integrations
  • Time & Expense Tracking
  • Traditional Methodologies
  • Workflow Management Software

View full list of Project Management Software

  • @mentions
  • API
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Agile Methodologies
  • Assignment Management
  • Budget Management
  • Calendar Management
  • Charting
  • Collaboration Tools
  • Commenting/Notes
  • Customizable Reports
  • Customizable Templates
  • Data Import/Export
  • Deadline Management
  • Document Management Software
  • Document Storage
  • Drag & Drop
  • Due Date Tracking
  • Email Management Software
  • File Management
  • Gantt/Timeline View
  • Kanban Board
  • Multiple Projects
  • Planning Tools
  • Prioritization
  • Progress Tracking
  • Project Management Software
  • Project Planning Software
  • Project Templates
  • Project Time Tracking
  • Project Tracking Software
  • Project Workflow
  • Projections
  • Real Time Notifications
  • Real-time Updates
  • Reporting & Statistics
  • Resource Management Software
  • Tagging
  • Task Management Software
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Template Management
  • Third Party Integrations
  • To-Do List
  • Traditional Methodologies
  • Visualization
  • Workflow Management Software

View full list of Project Planning Software

  • API
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Assignment Management
  • Calendar Management
  • Collaboration Tools
  • Commenting/Notes
  • Cost-to-Completion Tracking
  • Customizable Fields
  • Customizable Reports
  • Customizable Templates
  • Deadline Management
  • Document Management Software
  • Document Storage
  • Drag & Drop
  • Email Management Software
  • File Management
  • Gantt/Timeline View
  • Issue Tracking Software
  • Kanban Board
  • Milestone Tracking
  • Multiple Projects
  • Percent-Complete Tracking
  • Prioritization
  • Progress Reports
  • Progress Tracking
  • Project Planning Software
  • Project Templates
  • Project Time Tracking
  • Project Tracking Software
  • Project Workflow
  • Projections
  • Real Time Notifications
  • Real-time Updates
  • Reminders
  • Reporting & Statistics
  • Resource Management Software
  • Role-Based Permissions
  • Status Tracking
  • Tagging
  • Task Management Software
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Third Party Integrations
  • Time & Expense Tracking
  • Timesheet Management
  • Workflow Management Software

View full list of Project Tracking Software

  • @mentions
  • API
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Assignment Management
  • Calendar Management
  • Chat/Messaging
  • Collaboration Tools
  • Commenting/Notes
  • Communication Management
  • Customizable Branding
  • Customizable Templates
  • Data Import/Export
  • Document Management Software
  • Document Storage
  • Drag & Drop
  • Electronic Signature
  • Email Management Software
  • Employee Activity Monitoring
  • File Management
  • File Transfer
  • Live Chat Software
  • Meeting Management
  • Monitoring
  • Prioritization
  • Progress Tracking
  • Project Time Tracking
  • Projections
  • Real Time Data
  • Real Time Monitoring
  • Real Time Notifications
  • Real-time Updates
  • Remote Access/Control
  • Remote Support Software
  • Reporting & Statistics
  • SSL Security
  • Single Sign On Software
  • Softphone Software
  • Tagging
  • Task Management Software
  • Task Progress Tracking
  • Task Scheduling
  • Third Party Integrations
  • Time Zone Tracking
  • Two-Way Audio & Video
  • Video Chat
  • Video Conferencing Software
  • Workflow Management Software

View full list of Remote Work Software

  • API
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Assignment Management
  • Calendar Management
  • Collaboration Tools
  • Commenting/Notes
  • Create Subtasks
  • Deadline Management
  • Document Management Software
  • Document Storage
  • Drag & Drop
  • Email Management Software
  • Email-to-Task Conversion
  • File Management
  • Gamification Software
  • Gantt/Timeline View
  • Import Tasks
  • Mobile Access
  • Parent Task
  • Percent-Complete Tracking
  • Prioritization
  • Progress Tracking
  • Project Planning Software
  • Project Templates
  • Project Time Tracking
  • Project Tracking Software
  • Project Workflow
  • Projections
  • Real Time Notifications
  • Real-time Updates
  • Recurring Tasks
  • Reporting & Statistics
  • Reporting/Analytics
  • Search/Filter
  • Spreadsheet View
  • Status Tracking
  • Task Board View
  • Task Editing/Updating
  • Task Management Software
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Task Tagging
  • Third Party Integrations
  • Time Tracking Software
  • To-Do List
  • Workflow Management Software

View full list of Task Management Software

  • API
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Approval Process Control
  • Audit Management
  • Audit Trail
  • Business Process Automation
  • Calendar Management
  • Collaboration Tools
  • Commenting/Notes
  • Compliance Tracking
  • Configurable Workflow
  • Customizable Dashboard
  • Customizable Fields
  • Customizable Forms
  • Customizable Reports
  • Customizable Templates
  • Data Import/Export
  • Document Management Software
  • Document Storage
  • Drag & Drop
  • Email Management Software
  • Forms Management
  • Graphical Workflow Editor
  • Mobile Access
  • Monitoring
  • No-Code
  • Progress Tracking
  • Project Time Tracking
  • Project Workflow
  • Projections
  • Real Time Data
  • Real Time Notifications
  • Real Time Reporting
  • Real-time Updates
  • Reporting & Statistics
  • Reporting/Analytics
  • Role-Based Permissions
  • Rules-Based Workflow
  • Search/Filter
  • Task Management Software
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Template Management
  • Third Party Integrations
  • Workflow Configuration
  • Workflow Management Software

View full list of Workflow Management Software

Notion Alternatives

More Notion alternatives
Previous Next
More Notion alternatives

Notion Reviews

Read all reviews

Overall rating

4.7/5
From 309 users reviews

Average score

Ease of Use 4.3
Customer Service Software 4.6
Features 4.6
Value for Money 4.7

Review software

Share your experiences with other software buyers.

Write a Review!
Read all reviews
Ricardo O.
Academic Instruction Designer
E-Learning, 201-500 Employees
Used the Software for: 2+ years
  • Overall Rating
    5 /5
  • Ease of Use
    5 /5
  • Features & Functionality
    5 /5
  • Customer Support Software
    5 /5
  • Value for Money
    5 /5
  • Likelihood to Recommend
    10/10
  • Reviewer Source 
  • Reviewed on 2021-04-02

"The ultimate make-it-your-own knowledge system"

Comments: Notion works well as an organizer of all things knowledge. In our school we use it to organize term and weekly planning, as a bookmark manager, and also to publish certain content for students in a "fenced" environment.
This app can easily replace many other apps if the user knows what their specific needs are. Highly recommended.

Pros: Flexibility: Notion can be whatever you want it to be. Some folk use it to take notes, other people find it a great meeting organizer. I use it as a master database of all things work and personal: tasks, notes, calendar reminders, bookmark manager... You can program it to suit your needs. It is highly advisable to model in paper what is it that you want from Notion.

Cons: Notion is a very closed ecosystem. I would love it to synchronize with Google Calendar or for it to talk nicely. to Gmail. Not an option right now.
The calendar view can benefit from a "weekly" or "agenda" view.
Offline work is still a work in progress.
Can become difficult to use if databases are not planned properly.

  • Reviewer Source 
  • Reviewed on 2021-04-02
Aleksandr S.
Principal Software Engineer
Computer Software, 501-1,000 Employees
Used the Software for: 2+ years
  • Overall Rating
    5 /5
  • Ease of Use
    5 /5
  • Features & Functionality
    5 /5
  • Customer Support Software
    Unrated
  • Value for Money
    5 /5
  • Likelihood to Recommend
    10/10
  • Reviewer Source 
  • Reviewed on 2021-04-23

"One of tools I would not hesitate to recommend."

Comments: Perfect product, priced exactly as it should be.

Pros: Notions acts as a backbone of your team in a term of article storage and discussion place.
You see, it is very easy to say "a lot of systems offer article and document storage" but in reality most of them lack clean representation, simple but working hierarchy, sound way to discuss the document, comment it, and notify about the changes. More, notions allows you to attach arbitrary files and images to the document. You may even expose some pages of notion as a part of your website and they do look organic!
Tables, icons, images, backrounds, labels - it is all there.
Right you may name a lot of similar systems, but there is an distinctive thing about notions: it is concentrated on articles and information and it does that great!
Notion offers very easy to learn, fast way to create document, similar to one you may find on Medium.
We've tried a number of different approaches, including basecamp, confluence, slack, dropbox paper - notions is a clear winner.
Notions does have native application for the both desktops and mobile systems.
Notion may be integrated with a number of other products including Slack.
You may even build your website using nothing else but notion itself.
Notion requires just a bit of time to understand how much actually can be expressed with text, tables, checkboxes, labels, comments, images and files. This is revolution made using the set of a very simple things.

Cons: Here I am looking at 100min counter and having no idea what to write. The only thing what I am really scared of is that notion may attempt to change the focus and instead of master of articles become jack of all trades.
Right now it is one of the rare products I use every day without any regrets.

  • Reviewer Source 
  • Reviewed on 2021-04-23
Verified Reviewer
Senior Operations Officer
Entertainment, 11-50 Employees
Used the Software for: 1+ year
  • Overall Rating
    3 /5
  • Ease of Use
    4 /5
  • Features & Functionality
    4 /5
  • Customer Support Software
    5 /5
  • Value for Money
    4 /5
  • Likelihood to Recommend
    10/10
  • Reviewer Source 
  • Reviewed on 2020-04-04

"Nobody does data and documents like Notion does."

Comments: Notion is by far and away the best way I've found so far to work with data in documents. It starts from the concept of linked databases, and extends it from there to include structured documents. This has been very well implemented, allowing users to generate incredibly useful documents, by querying sets of data. The Notion support team is engaged, informed and very helpful. I have had several insightful discusssions with them during feature requests. Both the desktop and offline applications are smooth and usable, and have been improving continually.

Pros: - beautiful design
- databases inside documents
- Several useful templates for generating documents and databases
- well-considered layout constraints allowing you to focus on content
- easy to share content
- powerful and ergonomic syntax

Cons: - lack of option for visualising data
- no real offline mode

  • Reviewer Source 
  • Reviewed on 2020-04-04
John G.
SEO Specialist & Full Stack Developer
Marketing & Advertising, 2-10 Employees
Used the Software for: 1+ year
  • Overall Rating
    5 /5
  • Ease of Use
    5 /5
  • Features & Functionality
    5 /5
  • Customer Support Software
    5 /5
  • Value for Money
    5 /5
  • Likelihood to Recommend
    10/10
  • Reviewer Source 
  • Reviewed on 2021-06-07

"Fantastic Tool for Managing All My Notes"

Comments: Overall, I am very happy with Notion. I have been using it for years for taking notes and I find it to be reliable, convenient, and very helpful with organizing my notes. I highly recommend Notion for anyone that needs a single app with quick shortcuts for taking notes.

Pros: I love Notion's block editor! Anytime I try other software that has something similar I always compare it to Notion's top-notch block editor. Everything is so easy to type/add/remove/switch/duplicate/move. I love having all the shortcuts. This easily beats using something basic like Google Docs or any other rich text editor. I also love how quickly I can customize my headings. Over the years I've created my standard note-taking styles/template and it really helps me see everything exactly how I want it. Notion is hands down the best note-taking app out there!

Cons: Prior to the API, I could never take Notion as a serious contender in the CRM/PM tool space. Without an API and built-in integrations, there just isn't a chance. Now that Notion has an API, things should get quite interesting and I look forward to seeing what people do with it.

  • Reviewer Source 
  • Reviewed on 2021-06-07
Olakunle O.
Data & Operations
Information Technology & Services, 2-10 Employees
Used the Software for: 1+ year
  • Overall Rating
    5 /5
  • Ease of Use
    2 /5
  • Features & Functionality
    5 /5
  • Customer Support Software
    Unrated
  • Value for Money
    5 /5
  • Likelihood to Recommend
    9/10
  • Reviewer Source 
  • Reviewed on 2021-04-18

"Notion reflects how I think"

Comments: Notion is one of the few tools that I open up daily to get a sense of where I am. Though it lacks some power and reputation of tools like Evernote, it makes up in an innovative approach to capturing ideas. I don't find myself trying to remember tags or keywords because the information is exactly where I need it to be within a few clicks.

Pros: Notion just makes sense to me. As a data-driven individual, I am always thinking about how what I do relates to each other. The ability to use database-driven linkages between articles, tables, notes, media, and bookmarks helps Notion work as my second brain. Information isn't siloed into folders or hierarchies and thus becomes more functional. Outside of work collaboration, Notion is my go-to for personal organization.

Cons: People either hate or love Notion and I understand. The biggest drawback is the learning curve. Though intuitive to me as someone who works with and manages databases, I understand that it's not as easy to get up and going. There is a lot to learn to really maximize your ROI and some teams won't have the time to step back from work to really dive into a new way of thinking.

  • Reviewer Source 
  • Reviewed on 2021-04-18
Read all 309 reviews