---
description: Learn more about Capture Expense pricing, benefits, and disadvantages for your business in Canada. Read verified software reviews and find tools that fit your business needs.
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title: Capture Expense Pricing, Reviews & Features - Capterra Canada 2026
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Breadcrumb: [Home](/) > [Time and Expense Software](/directory/30080/time-and-expense/software) > [Capture Expense](/software/167207/expenseonce)

# Capture Expense

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> HMRC recognised, cloud-based business expense management software, automating the process of raising, submitting \& approving claims.
> 
> Verdict: Rated **4.9/5** by 23 users. Top-rated for **Likelihood to recommend**.

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## Overview

### Who Uses Capture Expense?

Capture Expense is built to meet the expense manage requirements of any company whether you're SME, Enterprise, Health, Public, Charity, our pricing is flexible to ensure fast ROI.

## Quick Stats & Ratings

| Metric | Rating | Detail |
| **Overall** | **4.9/5** | 23 Reviews |
| Ease of Use | 4.9/5 | Based on overall reviews |
| Customer Support Software | 4.9/5 | Based on overall reviews |
| Value for Money | 4.8/5 | Based on overall reviews |
| Features | 4.7/5 | Based on overall reviews |
| Recommendation percentage | 100% | (10/10 Likelihood to recommend) |

## About the vendor

- **Company**: Cintra HR & Payroll Services

## Commercial Context

- **Starting Price**: £6.00
- **Pricing model**: Usage Based (Free version available) (Free Trial)
- **Pricing Details**: Starter Plan: Free
Premium Plan: £6 per month per active user
Enterprise Plan: we offer volume discount pricing
- **Target Audience**: 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+
- **Deployment & Platforms**: Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop), Linux (Desktop), Chromebook (Desktop), Android (Mobile), iPhone (Mobile), iPad (Mobile)
- **Supported Languages**: English
- **Available Countries**: Australia, Canada, Denmark, France, Germany, India, Ireland, Italy, Mexico, Netherlands, New Zealand, Philippines, Singapore, South Africa, Sweden, Switzerland, United Arab Emirates, United Kingdom, United States

## Features

- Activity Tracking
- Alerts/Notifications
- Approval Process Control
- Approval Workflow
- Audit Trail
- Categorization/Grouping
- Compliance Management
- Corporate Card
- Customizable Reports
- Expense Tracking
- Mobile App
- Mobile Receipt Upload
- Multi-Currency
- Online Booking
- Policy Management Software
- Receipt Management
- Reimbursement Management
- Reporting/Analytics
- Spend Analysis
- Spend Control

## Integrations (18 total)

- Access Financials
- AccountsIQ
- Cezanne HR
- Dolphin
- Microsoft Dynamics 365 Business Central tegossuite
- NetSuite
- Opera
- OrderWise
- QuickBooks Online
- QuickBooks Online Advanced
- SAP Business ByDesign
- SAP Business One
- Sage 200
- Sage 50 Accounting
- Sage Intacct

... and 3 more integrations

## Support Options

- Email/Help Desk
- FAQs/Forum
- Knowledge Base Software
- Phone Support
- 24/7 (Live rep)
- Chat

## Category

- [Time and Expense Software](https://www.capterra.ca/directory/30080/time-and-expense/software)

## Related Categories

- [Time and Expense Software](https://www.capterra.ca/directory/30080/time-and-expense/software)
- [Expense Report Software](https://www.capterra.ca/directory/30559/expense-report/software)
- [Travel Management Software](https://www.capterra.ca/directory/31057/travel-management/software)
- [Emissions Management Software](https://www.capterra.ca/directory/30554/emissions-management/software)
- [Spend Management Software](https://www.capterra.ca/directory/31817/spend-management/software)

## Alternatives

1. [SAP Concur](https://www.capterra.ca/software/380/concur-expense) — 4.3/5 (2240 reviews)
2. [webexpenses](https://www.capterra.ca/software/140646/webexpenses) — 4.5/5 (1105 reviews)
3. [Expensify](https://www.capterra.ca/software/97594/expensify) — 4.5/5 (1316 reviews)
4. [Zoho Expense](https://www.capterra.ca/software/142384/zoho-expense) — 4.6/5 (1187 reviews)
5. [Circula](https://www.capterra.ca/software/185116/circula) — 4.6/5 (564 reviews)

## Reviews

### "Excellent Customer Service" — 5.0/5

> **Eleanor** | *May 8, 2025* | Financial Services Software | Recommendation rating: 10.0/10
> 
> **Pros**: \[sensitive content hidden\] were fantastic in the set up process ensuring everything went very smoothly from start to finish.
> 
> **Cons**: A great product and nothing that we have come across to date that we do not like. All users are very happy as well.
> 
> A very easy process from start to finish. Would highly recommend to the other businesses. Very friendly and helpful customer service.

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### "ASC Capture Expenses" — 5.0/5

> **Yaima** | *June 12, 2025* | Higher Education Software | Recommendation rating: 10.0/10
> 
> **Pros**: How user friendly it is, very sharp and clear screens. We have received feedback from users, all of them positive which is unheard of.
> 
> **Cons**: Nothing yet\! I think it is an excellent system. I would like to keep up to date with developments within the Capture business to see which other areas we may work in partnership to automate processes as ASC.
> 
> Brilliant, the best system I have used in terms of structure, user friendly, reports, all of it works really well.

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### "Best expense management tool there is\!" — 5.0/5

> **Jean** | *November 22, 2024* | Machinery | Recommendation rating: 10.0/10
> 
> **Pros**: Super easy to use interface, includes all 8 currencies we use for our international business, intuitive new AI feature such as the WhatsApp integration, simple onboarding for our entire team almost on our own, saved us tons of efforts and time when looking back at manual expense management.
> 
> **Cons**: The fast that we did not discover it sooner.
> 
> We highly recommend Capture Expense for any company still currently managing expenses manually. Whether start-ups or corporates, you will only discover what you are missing out on once you try it.
Our overall experience was top notch, from discovering the solution to onboarding the team and integrating with our ERP.

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### "Capture Expense is a hit\!" — 5.0/5

> **Emma** | *September 19, 2024* | Accounting Software | Recommendation rating: 10.0/10
> 
> **Pros**: From the administration side of things, the ease in which people, vehicles, tags, categories can be updated and amended is great.
From a user side, the creation of an expense is quick and simple and very user friendly.  If there is something missing from the claim or someone is over limits, the errors are flagged and obvious.  Attaching receipts to the claim is simple and effective and ties everything in together.  Creating expenses via a mobile phone has been a big hit with all of our users for the convenience and simplicity of being able to create expenses on the go\!
The approval process is easy and provides an audit trail.  Our Line Managers are no longer bogged down with lots of documents being emailed to them, they can access everything in one place.  Being able to divert expenses to another Line Manager via the out of office option prevents any expenses being stuck in the system for too long because of annual leave.
> 
> **Cons**: That the system does not automatically adjust claims to a limit where a limit is in place. (although it does prevent a submission so procedures are still in place to prevent overclaims).
> 
> Very easy and smooth.  From set up to go live, the process and communication has been second to none.  \[sensitive content hidden\] was great to work with, very helpful and answered all of my questions with patience and efficiency. It has been very well received by all of our users, there are now people claiming expenses that would not do so before as the process was too complicated and clunky\!  Now they can submit expenses with ease and from anywhere\!

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### "Amazing Onboarding Experience with \[sensitive content hidden\]" — 5.0/5

> **Pavan** | *June 20, 2025* | Nonprofit Organization Management | Recommendation rating: 10.0/10
> 
> **Pros**: Ease of use for end user online and app. Xero integration. Carbon data. Great automated finance tool
> 
> **Cons**: Tedious to add Analysis Segments to Tags. Having to set up different organisation for multiple currencies, default currency being GBP.
> 
> \[sensitive content hidden\] was so patient with explaining the use, setting up and fixing issues so promptly. Ease of use once you know what to do from admin user perspective. \[sensitive content hidden\] made the whole experience seamless and easy, super helpful\!

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| en-AU | <https://www.capterra.com.au/software/167207/expenseonce> |
| en-CA | <https://www.capterra.ca/software/167207/expenseonce> |
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