DATABASICS Expense

Great expense reporting tool

Comments: I was part of the team that selected DataBasics as our expense reporting option. We reviewed a few programs and needed an option that included the ability to capture Sunshine Act Data in a simple and accurate manner. We also needed to be able to pull Sunshine data for reporting. DataBasics provided the tool that was easy for our team to use and captures the Sunshine Act data in a manner that is easy to report. Any and all issues are resolved quickly and accurately by the support team. They will work with ANY staff member, individually if needed, and have the patience of saints!

Pros:

Pros: Ease of use for both user and administrator. The support team is incredibly responsive, very pleasant to work with and resolve issues quickly.

Cons:

Cons: Some of the HELP tools attached to the program are out of date and not terribly helpful. The reporting tools are great if you already have a report developed, but you cannot create your own reports easily. Then again, the support team tends to create ad hoc reports quickly.

Alternatives Considered: SAP Concur

Reasons for Choosing DATABASICS Expense: Cost and the need to be able to capture and retrieve Sunshine Act data without a lot of extra programming and costs.

Switched From: SAP Concur

Reasons for Switching to DATABASICS Expense: Ease of use, cost and responsiveness of the DataBasics sales team.

2019 DataBasics Review

Comments: My accounts payable group had to manually process approx. 60 expense reports each week. This software not only saves them a considerable amount of processing time but it makes the entire approval routing and payment process more efficient.

Pros:

The software is very user friendly. The general ledger extract, automated notifications and the availability to customize reports is extremely helpful. The security behind the rules and validation process, is ideal in helping my staff approve and make payment process efficient. The amazing DB staff from the our implementation team to our current support staff is the absolute BEST part of the entire process.

Cons:

It would be great if the supervisors or managers that approve the expense reports, could do that simply by replying to the email notification

Alternatives Considered: SAP Concur

Reasons for Switching to DATABASICS Expense: The cost! We implemented DB approx. 4 year ago with another one of our entities and could not wait to start using it on this entity.

d.e.Foxx & Associates expense system review

Comments: Employees no longer have to mail expense reports in to the proper approver when it can all be done online. The reports do not get lost and the employee gets reimbursed on a timely basis.

Pros:

The ease of use of preparing an expense report to show what was spent by employees. They can choose the proper category of spend easily and report the amount spent. The mileage calculation makes it easy for the employee to report the proper distance traveled on a trip.Also the administration of the product is simple to use and follow for making changes, additions and deletions.

Cons:

Some of the Administration categories are a little misleading as to what you are doing by selecting them. They could be better titled and explained in the program.

Alternatives Considered: SAP Concur

Quite good overall. This software could be more intuitive to use

Comments: Harmonized way to do expense reports

Pros:

What I like most is the fact that it is possible to use it anywhere, on multiple devices. I also like the receipt express.

Cons:

As an admin, I don't like the fact that the different tables are not linked together (example: it is not possible to have WBS in the same file as the employees, when exporting Employee file in Data Piping). And VAT treatment is still very poor.

Great experience with Expense

Comments: Our experience with Expense has been very positive. Users have benefited from the software because it is easy to use and less time consuming than our previous process. The process of expense reports has been greatly improved and has become much more efficient.

Pros:

I have been using Expense for almost 20 years. The implementation process went well all those years ago, and the product has continually evolved and been a very valuable tool for our company. Users really like the automated input of Visa charges. As the admin, I like being able to capture company specific information that was customized for us during implementation.

Cons:

I have had very little issues with the software over the years. There is nothing I think of to point out as something I don't like about the product.

Alternatives Considered: SAP Concur

Reasons for Switching to DATABASICS Expense: Databasics Expense provided all the functionality we needed and was almost painless for employees to adapt to using. The cost was substantially lower than the other product consider.