17 years helping Canadian businesses
choose better software

What Is Mailbird?

Mailbird is a simple, yet powerful desktop email client that helps you manage multiple email accounts. It allows you to easily integrate Gmail, Yahoo Mail, Office 365, and other online services, like your social media, and favorite productivity applications all in one place.

Whether you are a freelance managing multiple work accounts or a small business owner juggling campaign emails, social media, and customer inquiries. Mailbird helps you stay on top of your inbox without missing a beat.

Who Uses Mailbird?

Anyone that has Windows PC, has more than one email address. The customers who have reported great success with the tool, have been small business owners, solopreneurs, freelancers, and Marcomms!

Mailbird Software - 1
Mailbird Software - 2
Mailbird Software - 3
Mailbird Software - 4
Mailbird Software - 5

Not sure about Mailbird? Compare with a popular alternative

Mailbird

Mailbird

4.4 (392)
US$2.28
year
Free version
Free trial
12
11
4.5 (392)
4.4 (392)
4.2 (392)
VS.
Starting Price
Pricing Options
Features
Integrations
Ease of Use
Value for Money
Customer Service
US$29.98
one-time
Free version
Free trial
7
No integrations found
4.4 (100)
4.4 (100)
4.4 (100)
Green rating bars show the winning product based on the average rating and number of reviews.

Other great alternatives to Mailbird

Outlook4Gmail
Top rated features
Calendar/Reminder System
Contact Database
Search/Filter
Microsoft 365
Top rated features
Document Storage
Email Management Software
File Sharing Software
Spike
Top rated features
Email Management Software
Inbox Management
Search/Filter
Streak
Top rated features
Contact Management Software
Lead Management Software
Sales Pipeline Management
Thunderbird Outlook Converter
Top rated features
Team Management Software
Hey
Top rated features
Inbox Management
Multiple User Accounts
Response Management
eM Client
Top rated features
Email Monitoring
Inbox Management
Search/Filter
Microsoft Edge
Top rated features
Address Bar
Bookmark Management
Search Engine
BlueMail
Top rated features
Email Monitoring
Inbox Management
Shared Inboxes

Reviews of Mailbird

Average score

Overall
4.4
Ease of Use
4.5
Customer Service
4.2
Features
4.3
Value for Money
4.4

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001
Rafa
Rafa
audio technical in Spain
Verified LinkedIn User
Entertainment, Self Employed
Used the Software for: 2+ years
Reviewer Source

All your email accounts and your social networks on a single screen

5.0 last year

Comments: It saves me a lot of time, seriously.

Pros:

It greatly streamlines the task of managing my professional contacts on a day-to-day basis. It has become an essential app for me.

Cons:

Perhaps the speed of operation is a bit of a weak point of this software. Although by no means is it serious enough not to use it. When this aspect is improved it will become, in my opinion, the market leader.

Gary V
Gary V
President in Canada
Verified LinkedIn User
Nonprofit Organization Management, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Great Product

5.0 last year

Pros:

All my social media accounts, calendar and apps in the sidebar. Saves time because everything is there at a glance.

Cons:

Nothing to not like. What more can I say!

Elias
Elias
CEO in Türkiye
Verified LinkedIn User
Marketing & Advertising, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source
Source: GetApp

Not a Mailbird Lifetime Deal - Be Aware!

1.0 last year

Comments: In conclusion, although I appreciate the improvements in Mailbird 3, the unanticipated additional cost has left me feeling disappointed and disillusioned with the brand. I hope Mailbird addresses this issue and considers its loyal customers who invested in the previous lifetime deal.

Pros:

As a user of Mailbird 2, I was genuinely excited when I purchased the lifetime deal. The promise of a one-time payment for continuous access to their excellent app was a deal I couldn't pass up. Mailbird 2 has been my reliable companion, streamlining my email management with its intuitive interface and robust features. However, my enthusiasm has been dampened by the latest development. The introduction of Mailbird 3, undeniably a more advanced and promising version, has come with an unexpected twist. The lifetime deal that I had happily invested in for Mailbird 2 no longer applies to this new upgrade.

Cons:

Having to pay again for Mailbird 3 feels like a betrayal of the trust I put in the "lifetime" deal for Mailbird 2. The term "lifetime" implies a long-term commitment, which I assumed would include subsequent versions of the software. However, it appears this is not the case. While I understand that the development and maintenance of new software require resources and hence, costs, it's disappointing to face another payment request after purchasing what was marketed as a lifetime deal. In conclusion, although I appreciate the improvements in Mailbird 3, the unanticipated additional cost has left me feeling disappointed and disillusioned with the brand. I hope Mailbird addresses this issue and considers its loyal customers who invested in the previous lifetime deal.

Bill
Digital Marketer in Canada
Internet, Self Employed
Used the Software for: 2+ years
Reviewer Source

A solid email client

4.0 last year

Comments: Overall, mailbird is a great product that I am proud to use daily.

Pros:

I like a unified email account that consolidates all my Gmail accounts in one place. I like the integration with Evernote and Facebook helps my productivity. I love the search function which is fast and accurate.

Cons:

For filters, it would be advantageous to be able to screen for partial strings in a domain name to be able to delete it from the inbox. Currently, I have spam coming to me from different variations of @xxxxxxxxxxxxxxfacebookmailcom. I would like to be able to set up filter ANY emails coming from the facebookmail.com domain

Tiara
Mailbox Powerhouse in US
Media Production, 2–10 Employees
Used the Software for: 6-12 months
Reviewer Source

Mailbox Powerhouse

5.0 7 months ago

Pros:

I love the fact that I can manage 14 separate accounts from one hubs. I have various accounts across different providers and all of them so far have been compatible with Mailbird.

Cons:

Because of the many features, the UI can become a bit convoluted.

W Lawrence
CEO in US
Mental Health Care, 2–10 Employees
Used the Software for: 6-12 months
Reviewer Source

Alternatives Considered:

An ABSOLUTE Waste of Time and Money

1.0 last year

Comments: I have wasted more time with this program than any other. Thunderbird is a much better interface. Tech support is useless. You will have to ask your question 3-4 times before they actually read it and answer you. They will send you a GPT response that has nothing to do with your question or the person answering cannot speak English or is not reading the question.

Pros:

It looks good until you have to use it, then the pretty interface becomes very inefficient..

Cons:

Limited move capability. You can move but only a few messages at a time. The lack of continuous synching with Google Calendars. If they deny this, I have the email from tech support that says they do not do it.

Eli
Founder in US
Education Management, 11–50 Employees
Used the Software for: 1+ year
Reviewer Source
Source: SoftwareAdvice

Mailbird is demanding payment from Lifetime Business License purchasers

1.0 last year

Comments: Mailbird is eliminating support for 2.x for Lifetime Business Licenses and demanding payment if you want to use beyond 2024

Pros:

Mailbird is now charging to update despite selling lifetime business licenses. Fraudulent practices

Cons:

Charging for updates after selling Lifetime Business Licenses.

Joel
- in Portugal
Design, Self Employed
Used the Software for: 1+ year
Reviewer Source

Lifetime pay once not honored

3.0 last year

Comments: I purchased the Mailbird lifetime pay once software in 2019, since then I have always had access to all updates as was the company's commitment to pay once. Now in version 3 the company wants new payment, including an annual fee. This breaks the conditions established by them and is an unfair attitude on the part of the company.

Pros:

Software with good features and that works quite well

Cons:

Terrible customer service with standard responses and no resolution of issues. Unhonest company attitude in unilaterally changing the conditions under which they made the sale.

Giacomo
Sales in Italy
Construction, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Great app for managing email

5.0 last year

Pros:

With Mailbird I can manage both mail and other very useful apps for my work from a single program without having to always change the work window.

Cons:

it might be easier to customize but that's not a big deal

Peter
Retired in Australia
Computer Networking, Self Employed
Used the Software for: 2+ years
Reviewer Source
Source: SoftwareAdvice

Not suitable for individuals

1.0 last year

Comments: Bought it stuck with it

Pros:

Nothing at all, I am sorry I bought it, so slow

Cons:

Cumbersome interface, very hard to understand and navigateVery very slow, compared to my Samsung tablet which immediate

Roman
Data Engineer in Israel
Gambling & Casinos, 51–200 Employees
Used the Software for: 2+ years
Reviewer Source

Bailbird for manage multiple accounts

5.0 2 years ago

Comments: Good app, and good value for money. Still has some features to be improved

Pros:

It does a great job of managing multiple accounts. I use it for my work and my private account and it is very helpful to see both of them in one app. Especially it works well in calendar add-on. Another important thing to note is the variety of add-ons like messengers or task-managing apps

Cons:

The functionality of filters is a bit low. When switching accounts in add-on apps, it doesn't permit opening two or more accounts simultaneously. Sometimes the calendar app doesn't refresh automatically and customer support didn't help with it

Jeremy
Discipleship Coach in US
E-Learning, Self Employed
Used the Software for: 1+ year
Reviewer Source

Mailbird Is A Fantastic Software for Managing Multiple Email Accounts

5.0 5 years ago

Comments: I have more emails than any human being should have. Mailbird has helped me to tame this monster and saved me a TON OF TIME doing it. Thank you Mailbird!

Pros:

I love the unified account that allows me to view an inbox for all of my email accounts. The emails are then color coded so I know who it's being sent to. My other favorite feature is being able to click an email and have all emails from the same sender provided immediately in list format. This allows me to quickly empty my emails and overcome inbox overwhelm =)

Cons:

There are no cons on this software that I have found personally. If I could request one feature, it would be to match the categorization of emails like you see in Gmail. At least provide the option to have your categories match how Gmail sorts them and/or provide a filtering option to either view or not view those emails in those categories such as newsletters, financial, etc.

Samuel
Software in US
Telecommunications, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Great Tool to Manage all my emails

5.0 2 years ago

Pros:

I used the tool to manage multiple email campaigns. It was really easy to implement and create marketing campaigns with MailBird.

Cons:

I had trouble with my firewall restricting Mailbird's access

Verified Reviewer
Verified LinkedIn User
Consumer Services, Self Employed
Used the Software for: 2+ years
Reviewer Source

If You Have An Exchange Account that isn’t related to a business, don’t buy this!!!

2.0 3 years ago

Comments: This is the third time in the last few years that I’ve bought and used mailbird. I immediately remembered upon buying it why I deleted it very soon after… upon writing their customer support really hit home these issues:
Here’s a paraphrased conversation from their support:
Me: Hi, I have an exchange account that is my school account as I am a student that needs to work with the other inboxes. It’s not a business and I don’t need business features or to pay for a business plan bc I am not a business- is there a work around? Otherwise I’d appreciate a refund. Things weren’t as advertised and not I’m being bombarded with messages within the app to upgrade to business and I don’t have a business account.
Support: you can change the IMAP settings.
Me: how/where/what do you I change them to? You have no docs or articles to help and your doesn’t allow me to do anything other than choose a new url for the outgoing server. I cannot even access the incoming server.
Support: (a different person) Buy MB business! (Then proceeds in many different long paragraphs to try to sell me a business upgrade/account.
Me: I cannot delete the exchange account as the app crashes. Once again, I am not a business and won’t be upgrading just to have my student account with my other four accounts. Please help me by addressing the other things I spoke to.
Support: x4 more times (ignores my concerns) Buy business!! (Proceeds in paragraphs to try to sell me MB Business, pasted similar pitch…

Pros:

The UI and the ease of use, versus outlook, mail, etc.

Cons:

They have absolutely terrible support that fails to seemingly even read your request, let alone addrsss your concerns and help you work through them. One thing I can say is that their support the last time I ordered this product was MUCH BETTER. They changed their app so the workaround for adding an exchange account seems virtually impossible unless you want to upgrade to business. And then they repeatedly ram you into buying a business account, regardless of whether you need it or not. As someone whose worked in customer success, service, and sales for 18+ This company likely won’t survive if their only response to complains and issues is ramming a product the customer doesn’t need down their throats and not addressing any of their issues. Good support that retains customer and reduces churn actually had the customer’s best interest in mind… it’s clear by how things are ran here, and my multiple support tickets that all pan out the same, that is most definitely not the case with this product. Such a shame bc I actually love the functionality, and as a web developer, I know that UIX with these apps are absolutely terrible.

Gerald
General Manager in Canada
Industrial Automation, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source
Source: SoftwareAdvice

Ongoing problem connecting to our ISP's imap server when trying to send emails. DOVECOT issue.....

2.0 2 years ago

Comments: Bad, we own 6 or more seats of the business version and this is happening on all the seats. We are experts at removing email account from Mailbird and re installing them to the point that I have memorized at least 4 of our emails passwords which are 12+ characters in length with many strange characters.

Pros:

Easy to use and when it works it is great sad thing is that there is a problem sending emails and we are told it is our ISP who uses DOVECOT. This does not make sense as we then subscribed to smtp2go which is a totally different systema and we have the same ongoing issue. We have sent 20 or more .log files as this is what support require and each and every response has stated that we must change the connections to 1 and set the download to manual not auomatic. I have 10+ copies of the exact same canned response which ofcourse does nothing to resolve the problem. Compose email, click send and a day later it is still sitting in the drafts folder. GRRRR

Cons:

The fact that there appears to be an inherent problem with the SMTP portion of this program, been like this since day one and the company is doing absolutely nothing to resolve this problem. The only way to get these stuck emails to send is to press Ctrl+Shift, click on hamburger menu, then click on debug, the program restarts and then when it reloads the email sends, of course the .log file most probably shows nothing is awry because now the email is sending..

Ridwan
Ridwan
Channel Manager in Bangladesh
Verified LinkedIn User
Broadcast Media, 51–200 Employees
Used the Software for: 2+ years
Reviewer Source

Most beautiful email client with popular software integration

5.0 3 years ago

Comments: Overall I am a Fan of Mailbird. It delivers what it is supposed to deliver beautifully. I would recommend anyone to get Mailbird. You will love it when you will be able to handle multiple tools from a single place.

Pros:

Mailbird is my favorite mail client from the time they were just starting up. They show all your emails from a nice and clean layout. I also like their skins so much. Mailbird gave me no trouble when I connected it with my office mail whereas Outlook 16 needed a lot of troubleshooting with the app password. Moreover, I could access my Whatsapp, Google Drive, Trello board all from the same place.

Cons:

Sometimes I miss a note-taking feature in Mailbird. Another thing I miss is a web panel to check my emails. I need to check mail from my office but as I have a single license and don't want to install Mailbird on my office computer (It has my sensitive login info) A web panel could have helped.

Christopher J
Christopher J
Creative Director in US
Verified LinkedIn User
Consumer Goods, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

Best Minimal Non Bloated Windows Email Client

5.0 5 years ago

Comments: Love this program, just wish it was ported to android as well. This fixes all the issues I have with Outlook, namely a clean, minimal interface and super quick functionality.

Pros:

So Outlook is horrible. Bloated with useless features, slow, ugly, it's the worst. Mailbird is simple, which makes it fast. It has global keyboard shortcuts so you can send an email at any point in your workflow. The UX is clean and distraction free. And one of the best features, omni-inbox. Having all my emails go to one place makes managing email so easy.

Cons:

Kind of a con, if you want to connect more than 3 email accounts you need to subscribe. Still, the price is affordable so not the worst thing. Also sometimes it bugs out with my outlook email accounts, I will repeatedly get error warnings, but I am still able to receive and send emails with the account, not sure what that's about.

Taylor
Integration Analyst in US
Verified LinkedIn User
E-Learning, 51–200 Employees
Used the Software for: 1+ year
Reviewer Source

Mailbird is a great non-MS alternative to Outlook.

5.0 6 years ago

Comments: Extremely happy. I use it everyday, I've sent the 'try me out' link to my coworkers because I love the program so much, which I almost never do. Try it out, see if it's for you. Email clients are often deeply personal things, and it's hard to quantify why one 'works' for you but not another. In this case it worked very well and I highly recommend giving it a try.

Pros:

I love the clean design, the robust interoperability between POP and other email formats. It's extremely customizable with a good-sized ecosystem of add-on extensions and tools such as a Calendar app, a Toggl app for tracking time, and even one for Todoist to manage tasks. There are 'folders' for organizing (as opposed to 'tabs' like Gmail has, which has always sort of conceptually lost me.) It docks to the desktop well and unobtrusively, in addition to many little things that just make it a great user experience. The cost was absolutely phenomenal; I forget exactly what I paid but I got an amazing deal on a lifetime license last year, and I've never regretted the purchase.

Cons:

This is more a gripe about email clients in general; it does not have the ability to define 'rules', which is the one thing that kept me in Outlook far longer than I ever should have. This is something that is pretty rare to find in email clients as a whole, so it's not a huge knock on Mailbird. It would be really nice though someday!

Leander Jackie
Leander Jackie
Owner in US
Verified LinkedIn User
Marketing & Advertising, 2–10 Employees
Used the Software for: 6-12 months
Reviewer Source

A Simple, Easy Way To Manage Email

4.0 3 years ago

Comments: Overall, I'm happy with MailBird and would recommend it to anyone who needs a mail consolation workspace that is not cluttered.

Pros:

Right from the very beginning, I liked the lightweight simplicity and unclustered feel of the program. It's easy to set up and connect multiple email accounts or just manage one account in say Bluehost that doesn't offer many features. It integrates well with most external apps and there is really no deep learning curve. Plus, the themes are pleasant and not intrusive. Plus, I like the little sound of the birdie.

Cons:

The notifications are somewhat limited and I would like to see a larger search box, maybe more about what I'm searching and filters.

Skyler
Skyler
Web Designer, Developer, and Owner in US
Verified LinkedIn User
Computer Software, Self Employed
Used the Software for: 2+ years
Reviewer Source

Mailbird Pro is Great

5.0 6 years ago

Comments: I have been using Mailbird Pro for about two years now and couldn't imagine switching back to Outlook. It looks great, it's easy to use, all of the web apps I normally use with my email are directly integrated into the app. Custom support is out of this world, they consistently get back to me within a few hours with the exact answer that I need.

Pros:

It's super easy to use and the interface is very clean and approachable. The multi-account support, and all of the add-ons make Mailbird the only email client I need.

Cons:

No option to schedule emails for sending yet (although the support team said that they've been thinking about it)

Kimary
Executive Director for one organization, Treasurer for the other in US
Marketing & Advertising, 201–500 Employees
Used the Software for: 1-5 months
Reviewer Source

Dissatisfied. Took a few weeks to experience many program deficiencies & they refused to refund me

2.0 5 years ago

Comments: Very disappointing. Did much work to set up folders and bring over saved e-mails and get all my contacts transferred just to find Mailbird lacking basic features that have been around for over a decade in other FREE emails.

Pros:

Now that I've switched I've found more deficiencies in their design than good. I guess the best so far was customer service helped my husband figure out how to import my 900 contacts from my former Live Mail. And their service reps are pleasant and easy to understand but they can't help you much because the program is so limited. But they are very pleasant when they tell you "Mailbird can't do that" to most the service requests I've made.

Cons:

If you do a search of your e-mails you cannot erase in search mode. Meaning once the temporary need to retain emails on a certain topic expires you can search and SEE the dozens of emails you are now ready to erase but you can't erase them. One must write down all the dates or just manually scroll through to erase ONE AT A TIME. Major program flaw. Also you can't decrease the amount of space between returns, & there is no condensed font so if you compose things people will need to print out it will annoyingly take extra paper and ink to print. The bottom line is that my former FREE email was capable of so many basic things mail bird is not capable of and took more than a little over 14 days to experience each limitation as I had need to use the feature. So now I have to waste the money I paid for Mailbird and go to a more progressed e-mail design and I'm not even done moving everything to Mailbird yet.

Hjalmar
Student in Germany
Used the Software for: 2+ years
Reviewer Source

Mailbird is a very simple to use but capable email client with some very handy app integrations.

4.0 7 years ago

Pros:

Mailbird is an excellent and easy email client with which you can manage your different email accounts and your email's there within simple and quick. Third party app integration gives one the possibility to enhance once productivity by social media connections (Whatsapp and Facebook) and to-do lists, Google Calendar, Contacts, Keep, Evernote, Dropbox. This way, you have a very handy application which by a simple system of settings can be displayed in different manners. The email writer is easy and contains all necessary features.

Cons:

There seems no pursue of the integration of more useful apps into mailbird but this might be in the development pipeline as well. A nicer automatic organizer of email groups (which groups all emails of one sender into one single group for easy management or tagging) would be very much appreciated.

George
CEO in Romania
Verified LinkedIn User
Information Technology & Services, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Clean Design, no fuss mail client

4.0 6 years ago

Comments: Mailbird helps me as a small business owner easily oversee my suite of emails.
Also, I've easily set up the free version for all my team mates which only need one email account.
We don't need special email features and yet I'm personally using 30-50% of the features Mailbird provides, the good thing is that they don't come in my way.

Pros:

Very straight forward use, no extraneous features showed in your face all the time Very cheap for what it offers Customizable layouts for landscape or portrait monitor setup Dark mode UI

Cons:

When opening links from add-ons apps (such as WhatsApp or Slack) it insists on opening them with their own implementation of a browser which is not practically usable. There are very occasional bugs but they all get ironed out very fast Setting up yahoo mail is a multiple step process, but I suppose that's the case with most email clients No functional proprietary spam filter

David
David
Tech Blogger in US
Verified LinkedIn User
Information Technology & Services, Self Employed
Used the Software for: 2+ years
Reviewer Source

Awesome Windows Desktop E-mail Client for all Major Services.

5.0 6 years ago

Comments: I have had a great expereinces witthe product and sservice. that tI have received

Pros:

I love how you can have all of your disparet e-mail accounts and sservicess under one roof. You can have your Outlook Mail, Gmail, Yahoo, and AOl/AIM, along with your calender, Facebook, and other online sservices.

Cons:

Well for multiple e-mail accounts and extensive ssupport, there isa cost. Secondly, you cannot makee your, own custome color schemes or themes.

Verified Reviewer
Verified LinkedIn User
Nonprofit Organization Management, 2–10 Employees
Used the Software for: 1+ year
Reviewer Source

Best email client I've found!

5.0 6 years ago

Comments: Mailbird provides seemless integration of multiple email accounts and excellent integration with other apps, providing a one-stop overview of most of my correspondence and task-management.

Pros:

What I like most about Mailbird is the ease of managing my email workflow. Because of the ease of assigning inbox items or strategically snoozing items I want to visit later, I frequently operate with an "Inbox Zero" status. Using Mailbird has greatly helped me to get things done. The integration with other apps, especially Evernote and ToDoist, makes Mailbird even more useful. After using various cloud-based and offline apps, I plan to stay with Mailbird for a long time.

Cons:

The only thing I'm less than pleased with is a display issue on my laptop when I switch to tablet mode. (Dell Inspiron 5000 series). Mailbird still works, but resolution is not what it should be in this mode. Given Mailbird's frequent updates and responsive customer service, I expect a solution to this is not far-off.