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What Is Instaff?

Affordable Time Tracking with No Limitations.

Get a comprehensive time tracking feature set, unlimited users, and a dedicated account manager for only $3 per user. No deceptive "freemium" practices or functionality locked behind higher pay tiers. Keep scaling as you grow with simple pricing that doesn't force you into more expensive plans.

Configure with Timesheets, Time-Off Requests, and/or Time Clock Tracking accessible from any device.

Highly configurable forms, fields, entry methods, with custom rules, logic, and multi-step approval workflows.

"Premium" features like 2FA, job number validation, team leader entries on behalf of team members and much more all come standard.

Build reports with filters and manipulate data real-time with drag and drop data tables, then export your report or integrate with your current accounting system.

Plus, get a dedicated account manager to help you set your time tracking rules and workflow perfectly.

Who Uses Instaff?

Companies looking for a simple and affordable way to streamline outdated manual paper and excel based processes. InStaff makes it easy to get started with helpful digital tools.

Where can Instaff be deployed?

Cloud-based
On-premise

About the vendor

  • InStaff
  • Located in Mississauga, Canada
  • Founded in 2004

Instaff support

  • Phone Support
  • Chat

Countries available

Australia, Brazil, Canada, China, Mexico and 1 others

Languages

English, French, Spanish

Instaff pricing

Starting Price:

US$3.00/month
  • Yes, has free trial
  • No free version

Instaff does not have a free version but does offer a free trial. Instaff paid version starts at US$3.00/month.

Pricing plans get a free trial

About the vendor

  • InStaff
  • Located in Mississauga, Canada
  • Founded in 2004

Instaff support

  • Phone Support
  • Chat

Countries available

Australia, Brazil, Canada, China, Mexico and 1 others

Languages

English, French, Spanish

Instaff videos and images

Instaff Software - Digital timesheet
Instaff Software - Virtual punch clock terminal
Instaff Software - Approve entries
View 4 more
Instaff video
Instaff Software - Digital timesheet
Instaff Software - Virtual punch clock terminal
Instaff Software - Approve entries

Features of Instaff

  • Attendance Tracking Software
  • Billable & Non-Billable Hours
  • Billing & Invoicing
  • Calendar Management
  • Employee Database
  • Employee Management
  • Employee Portal
  • Mobile Access
  • Overtime Calculation
  • Payroll Management
  • Payroll Reporting
  • Project Time Tracking
  • Reporting/Analytics
  • Self Service Portal
  • Task Management Software
  • Time & Attendance
  • Time Tracking Software
  • Timesheet Management
  • Vacation/Leave Tracking

Alternatives to Instaff

Eliminate the stress and complexity of HR administration for you and your employees.
SmartVault makes it easy to collect, manage, & share documents with a single, integrated document management & client portal solution.
Bring the award-winning BambooHR experience to time and project tracking for your employees. Learn more about BambooHR
Easily enter, code & route time worked for your teams, & effortlessly sync that information to your ERP/accounting system with hh2.
Time and expense tracking, both at the desktop and on the go, that integrates with QuickBooks and popular practice management software.
Sesame HR is a human resources software that automates, streamlines and optimises the most routine personnel management processes.
niikiis is an all-in-one HR cloud software that allows tracking employee attendance and hours intuitively and easily. Try it for free!
Time Tracking made simple. Understand your team’s performance with easy-to-use software and insights to make informed business decision
Time tracking is simple and more intuitive with Clockify - app for tracking time, billable hours and reporting to improve productivity.

Reviews of Instaff

Average score

Overall
4.7
Ease of Use
4.6
Customer Service
4.7
Features
4.5
Value for Money
4.7

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001

Find reviews by score

5
69%
4
29%
2
2%
Trevor
Controller
Verified LinkedIn User
Packaging & Containers, 11–50 Employees
Used the Software for: 1+ year
Reviewer Source

Paystub Perfection

5.0 5 years ago

Comments: The staff are professional and know there stuff. Any issues I have had have been addressed extremely quickly.

Pros:

This software is an absolute breeze to use. We were looking for a solution without breaking the bank or outsourcing our payroll function. InStaff provided a perfect solution that allowed us to stop printing out pay advice and upload them to the cloud for our employees to see their information on a self-serve basis. Overall, this is the exact solution we were looking for, and its easier to use that I anticipated!

Cons:

Nothing - its exactly what we needed. Couldn't have asked for a better solution.

Ryan
Controller in US
Construction, 51–200 Employees
Used the Software for: 1+ year
Reviewer Source

Going from physical to electronic

5.0 3 months ago

Comments: Instaff helped our company go from physical paystubs for 50+ employees to electronic upload which freed up time and allowed us to simplify things. Their support made the change seamless!

Pros:

Instaff is easy to use and has a very straightforward payment system. Their portal is easy to navigate and use. Their customer support was very communicative every time we contacted them.

Cons:

They could provide more quality of life options like sorting things by date, etc. in their portal. There's not much to dislike for what we use Instaff for.

Alternatives Considered: hh2 Remote Payroll

Reasons for Switching to Instaff: Ease of use, price structure, compatibility with our current system.

Jennifer
Payroll in US
Automotive, 501–1,000 Employees
Used the Software for: 6-12 months
Reviewer Source

Needs some things changed

2.0 3 years ago

Comments: needs changes for sure

Pros:

easy set up to log in and view paystubs. I dont like that I cant lable what I am up[loading htough and seperate by folder

Cons:

YOU HAVE TO FILTER OUT TERMED PEOPLE EVERY SINGLE TIME. We have high turnover and every time you need to manage a user you have to filter out the termed. This is way too time consuming

Alternatives Considered: TriNet Zenefits

InStaff Response

2 years ago

Hi Jennifer, we've added a feature that let's you filter out inactive employees by default. You can reach out to your account manager, or have an admin user set it (via Admin > Portal Settings). Hope this helps!

Emily
HR Administrator in US
Transportation/Trucking/Railroad, 11–50 Employees
Used the Software for: 6-12 months
Reviewer Source

Great Product!

4.0 4 months ago

Comments: Mostly positive. Customer support is very helpful and professional.

Pros:

I can upload payroll documents that aren't just paystubs, whereas other companies don't allow it. Simple solutions for electronic payroll documents. Company directory and announcements are helpful.

Cons:

Glitches in sending notifications, not many reporting options, not enough notification email templates, dashboard doesn't show full announcements (has to be expanded to view so employees don't see announcement).

Alternatives Considered: Sage Timeslips and BambooHR

Reasons for Switching to Instaff: Lower pricing and more options for employee documents.

InStaff Response

2 weeks ago

Thanks for your feedback Emily! We're looking into additional reporting options and expanded announcements.

LaQuetta
Payroll Accountant in US
Accounting Software, 2–10 Employees
Used the Software for: 6-12 months
Reviewer Source

Ease of Instaff

5.0 4 months ago

Pros:

Instaff is very user friendly. All our the companies that we imported into the system seem to love the ease of the system.

Cons:

We had a little trouble when it came down to uploaded documents. We had several different documents that were not formatted correctly at first but our Instaff support team handled the problem quickly.