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What Is My Music Staff?

My Music Staff is the #1 studio management software that automates the way you run your music studio. Schedule lessons, create invoices, record payments and more! If you're looking for a solution that has everything all in one place and saves you time and money, then your search stops here! Discover why more music teachers are choosing My Music Staff. Start your FREE 30-day trial today. Free unlimited phone & email support.

Who Uses My Music Staff?

Individual music teachers, and studios with multiple teachers, who need affordable, easy to use software, to manage the core aspects of their teaching business.

Where can My Music Staff be deployed?

Cloud-based
On-premise

About the vendor

  • Port 443
  • Located in Burlington, Canada
  • Founded in 2004

My Music Staff support

  • Phone Support
  • Chat

Countries available

Afghanistan, Albania, Algeria, American Samoa, Andorra and 224 others

Languages

English, French, Japanese

My Music Staff pricing

Starting Price:

US$14.95/month
  • Yes, has free trial
  • No free version

My Music Staff does not have a free version but does offer a free trial. My Music Staff paid version starts at US$14.95/month.

Pricing plans get a free trial

About the vendor

  • Port 443
  • Located in Burlington, Canada
  • Founded in 2004

My Music Staff support

  • Phone Support
  • Chat

Countries available

Afghanistan, Albania, Algeria, American Samoa, Andorra and 224 others

Languages

English, French, Japanese

My Music Staff videos and images

My Music Staff Software - Scheduling
My Music Staff Software - Calendar
My Music Staff Software - Billing
My Music Staff Software - Students
View 5 more
My Music Staff video
My Music Staff Software - Scheduling
My Music Staff Software - Calendar
My Music Staff Software - Billing
My Music Staff Software - Students

Features of My Music Staff

  • Class Management
  • Course Management
  • Progress Tracking
  • Student Management
  • Tests/Assessments

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Reviews of My Music Staff

Average score

Overall
4.8
Ease of Use
4.6
Customer Service
4.8
Features
4.6
Value for Money
4.8

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001
Lisa
Lisa
Music tutor in UK
Verified LinkedIn User
Music, Self Employed
Used the Software for: 1-5 months
Reviewer Source

Time and Sanity Saver

5.0 last year

Comments: So glad I signed up for this, saved me a lot of time, energy and money

Pros:

I love the auto invoicing - this has saved me so much time and energy. I also like that students can pay directly from the invoice by just clicking a button, and I like the late invoice reminders which means I don’t have to chase payments. I also love being able to track my income and expenses, I like that it automatically tracks my teaching revenue and expenses and I can also add in my other income from gigs etc. this has saved my tax return!

Cons:

My students find the online portal difficult to use. I think they struggle with getting into it. You need to have the link, so they always have to find the login email I sent ages ago. Of course they can save the link, or pin the site to their homepage, but students would prefer this to be easier

Jason
Guitar Instructor in US
Music, 2–10 Employees
Used the Software for: 1+ year
Reviewer Source

My Music Staff: A godsend for the unorganized instructor

5.0 last year

Comments: Insanely good. Best application/ website I have ever used hands down. Six Stars.

Pros:

Where to start? I think the Number 1 reason I love MMS is because of its features. They have truly thought of everything a teacher would need to track schedule and communicate with their students. Anything I personally wanted to try or change in regards to my lessons that I teach was somehow already available for me to utilize. Its as if music teachers themselves designed it. Next is the ease of use. I have never experienced an online tool so simple and so intuitive. I learned the entire sites basic functions in a matter of days and within a week I was a pro using the advanced settings. Literally anytime I couldn't figure how something worked or anytime I had to troubleshoot any minor issue, I could resolve it within a matter of minutes by simply searching other areas of the site. Since the entire platform so seamlessly integrates one section to another, I.e contact information, billing, calendar events, etc... there is typically more than one way to solve any issue quickly. and if for some reason you cannot solve the issue on your own, MMS has an extensive FAQ list to guide you and incredibly responsive customer service team. I could go on as well about the cheap cost, personal customization options, and a plethora of other things but my main point is that if you own a music business, schedule reoccurring lessons on even a monthly basis you need to use this site period.

Cons:

Nothing. Truly. I even expected a small learning curve and even that didn't happen as I was able to use this product efficiently from day one.

Ron
Director in Canada
Music, 11–50 Employees
Used the Software for: 1+ year
Reviewer Source

Good overall but very frustrating as far as customizing the calendar or getting support

2.0 last year

Comments: In general, good, but as far as service and responding to specific requests or issues, very poor customer service, they do not answer their phones and it can take a couple of days just to get an email reply and without providing any real solution to a problem. Very frustrating.

Pros:

Fairly easy to use over all, some kinks need to be worked out

Cons:

Not customizable enough, prior version was better and newer version did not allow certain customizations such as removing teacher's names for every single event. It seems impossible to speak with an actual software developer about making any improvements.

Jamie
Owner Teacher in US
Music, Self Employed
Used the Software for: 6-12 months
Reviewer Source

Love it! Scheduling DREAM!

5.0 4 months ago

Pros:

Helps SO MUCH with scheduling! Takes out the coordinating schedules component, and puts the responsibility on the parents to log in and find an opening.

Cons:

No complaints here! However, it's just me and 16-20 students, so I don't use ALL the features.

Alternatives Considered: SimplyBook.me

Reasons for Switching to My Music Staff: I looked at other scheduling options. I liked all the additional features available with MMS.

Kaila
Piano and Voice Instructor in US
Music, Self Employed
Used the Software for: 6-12 months
Reviewer Source

This is AMAZING!

5.0 5 months ago

Comments: Absolutely ecstatic! I recommend My Music Staff to every teacher I know.

Pros:

It has every feature I have needed for scheduling, invoicing, payment record, make-up lessons….you name it!

Cons:

Non. I’m really delighted by this product.

Abigail
Music Studio Instructor in US
Music, Self Employed
Used the Software for: 6-12 months
Reviewer Source

Amazing product for independent teaching studios

5.0 5 months ago

Comments: My experience with My Music Staff has been amazing. The one time I had to reach out to customer service I got a response quickly, and the issue was resolved with no hassle.

Pros:

My Music Staff allows me to have everything in one place and is very affordable for everything that it offers. As a college student working on building an independent music studio, My Music Staff was perfect for me.

Cons:

I have no complaints about My Music Staff.

Alternatives Considered: Squarespace

Reasons for Switching to My Music Staff: My Music Staff was built specifically for music studios and allowed me to have everything in one place.

Verified Reviewer
Verified LinkedIn User
Music, Self Employed
Used the Software for: 6-12 months
Reviewer Source

Excellent tool

5.0 last year

Pros:

My Music Staff provides a clear value for the money. The ease of scheduling and tracking income and expenses has made a huge difference in my productivity. More time is spent on teaching (and earning), far less on administration.

Cons:

The single-day view on the calendar needs improvement. Currently, it divides lessons by location. This makes sense for a multi-teacher studio. However, for one teacher who is moving between locations, it's really confusing. Sometimes I just need to be able to look QUICKLY and see the day's lessons, not have to jog back and forth over three columns.

Alternatives Considered: Fons

Reasons for Switching to My Music Staff: My Music Staff offers far more value for the price point. Other products were more expensive, sometimes offering tools I choose not to use; sometimes note. My Music Staff was the Goldilocks tool: just right.

Renee
Business Owner & Educator in US
Music, Self Employed
Used the Software for: 6-12 months
Reviewer Source

My Music Staff is like having a staff!

5.0 last year

Comments: It's a good studio management tool. My parents don't take advantage of the features that are available to then, but, that's okay. Mine is a small studio.

Pros:

The schedule is easy to set up and manage. Tracking attendance and sending lesson notes is straightforward and easy. Communicating with families is also easy. Invoicing is straightforward, but doesn't allow me to set up a percentage per student for the ach fees I have to charge for those students whose lessons are paid for under a state education program.

Cons:

Bank fees for those students who pay online are easy. Other fees, especially those that are percentages of the invoice are not accommodated, subsequently, I literally have to manual create invoices for 85% of my students every month.

Alternatives Considered: Duet

Reasons for Choosing My Music Staff: Cost

Switched From: Duet

Reasons for Switching to My Music Staff: I selected My Music Staff over Duet Partner due to cost, primarily.

Trish
Accounts Receivable / Marketing in US
Music, 2–10 Employees
Used the Software for: 1+ year
Reviewer Source

Highly recommend!

5.0 last year

Comments: Overall, I am so glad we made this shift to MMS, we have been able to focus on interacting with our employees more about teaching music and less about the business of it. It has freed our time up to work on growing our business.

Pros:

We have cut our time spent tracking attendance and therefore invoicing by 75% It’s really easy to use and customer service has been impeccable. They are quick to respond and helpful when they do. Plus there is a Facebook group available for community - other users of MMS where often answers are found with a quick search in the group

Cons:

I do wish there was an app currently available, but the website functions great on my mobile device in the meantime.

Cathy
Piano teacher and studio owner in Canada
Entertainment, Self Employed
Used the Software for: 1-5 months
Reviewer Source

Where have you been all my life

5.0 4 months ago

Comments: My Music Staff helps keep me organized. I can retrieve my scheduling through out the day, especially when I am not in my office

Pros:

I get alot of use with the calendar, scheduling, makeup lessons and rescheduling. I am able to keep track of what I assign to my students. I also discovered some learning downloads, which have been very useful.

Cons:

I have not used the invoicing portion of the program...I used it for one month, but mad a mess of the billing.

Alternatives Considered: Music Maker

Reasons for Switching to My Music Staff: My music Staff covers everything. I am still learning about reports

Lindsey
Teacher in US
Music, Self Employed
Used the Software for: 6-12 months
Reviewer Source

MMS Helps Me Run My Music School

5.0 11 months ago

Comments: The staff has been so helpful! I'm able to call or email them, and they help me figure out the system. They are absolutely critical in figuring out how to set up an account that works for you.

Pros:

It really helps me run my business. From collecting waitlist information, scheduling classes, collecting payments, and keeping track of business expenses for tax time, it has been easy to use and helps take a lot of the busy work of running a music school off my plate. I also really like the make-up credit option for my piano students.

Cons:

It is confusing to start. The learning curve is steep. I also don't like that the website has to be encrypted onto my current website, because my current website is through Canva, which doesn't allow encryption.

Sophia
Piano Instructor in US
Education Management, Self Employed
Used the Software for: 6-12 months
Reviewer Source

Great product for a piano studio

5.0 last year

Comments: MMS is a great product. I'm thrilled I found it. It's cheap, easy, visually appealing, and all-in-one program. Couldn't ask for more. Might be interesting to see if a studio sells products if something like that could be incorporated into it as well.

Pros:

I like that it is an all-in-one product. In my other business, I had to have five different products to manage everything. I also enjoy that you can see the balances owed right on the home screen so that I don't have to go looking for it or forget about it when student shows up.

Cons:

I wish that when you open to take attendance on a lesson that the notes of the lesson and the attendance/payment were in a horizontal space instead of vertical, so you could see it all at once, then the previous lesson notes could be in a row beneath it. The calendar could resize too to fit the screen so we don't have to scroll through the whole thing. More opportunities to try the features. There are so many features and I have no idea how to use them or even get started. I've tried looking up tutorials, but they're very generic and not sure how to fit them to my studio. It's also hard to get students to practice. On the student side, could there be an opportunity to motivate kids to practice? Like... for every 10 mins they practice they get points and they can build those up at their studio for a prize (presented by the teacher?) Or even do more of a community thing where the whole studio group of students works to get 1 big prize for the studio from MMS?

Bonnie
Music teacher in US
Music, Self Employed
Used the Software for: 2+ years
Reviewer Source

I switched to my music staff for the price and stayed for ease-of-use.

5.0 last year

Comments: I am far more capable of streamlining and implementing my studio policies with my music staff. Bookkeeping is so much more organized. I am proud to refer my music staff to my friends.

Pros:

My very favorite part of my music staff is invoicing! And I love her students can manage their lesson cancellations in the calendar. My music staff has a small price to pay, but ultimately helps me manage my earnings and probably saves me money in the long run because it is much easier to keep track of cancellations and make up lessons. I also really like how I have opportunity to have a website. Another big favorite aspect of the program of mine is that students can register themselves into Recitals.

Cons:

The concept of make up classes is sometimes hard to get across to students, but the functionality is fine! The phone app is a little hard to use, especially when trying to edit titles of news and blog posts. Sometimes it freezes. But this is a very minor part of my use of my music staff.

Jessica
Studio Owner and Teacher in US
Music, Self Employed
Used the Software for: 6-12 months
Reviewer Source

My Music Staff Saves Me Time

5.0 last year

Comments: So great! It's made a huge difference in my studio.

Pros:

I do not have the time to collect checks and Venmos and cash from 50 families every month. It's just me, no employees, so My Music Staff is like hiring someone to do all the tuition for me. It's made all the difference. Now I can just focus on being a good teacher and connecting with my students.

Cons:

Sometimes the amount that it says I'm owed doesn't make sense to me. I may be understanding it incorrectly. It's also a bit hard to find out who hasn't paid, or who has had an issue with their card. Some cards take longer to go through, and it would be nice to have one place where I could see all of that. Maybe it already exists and I haven't found it yet.

Libby
Vocal Coach in US
Entertainment, Self Employed
Used the Software for: 2+ years
Reviewer Source

My Music Staff for the Sole Studio Owner

4.0 last year

Comments: Very convenient and helpful for my business.

Pros:

My Music Staff was a game changer for me in terms of managing multiple clients, classes and locations that I work from. It helped me to consolidate my calendar, my billing and payments, my class notes and all my files for online lessons. Overall it's a great platform if you would like to consolidate all your client information and manage your studio well.

Cons:

My only criticism is the amount of upgrades lately and there is not indication of what will change when you're asked to upgrade. I would love to go back to the old model sometimes because I miss the student notes being visible instead of an attachment. I also don't like that if I have a missed class I cannot add payment to the note, I have to go in separately and add the payment from billing. Otherwise I have no complaints.

Nia
Managing Director in UK
Music, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Music Makes Me Revolutionised the way we run our studio

5.0 last year

Comments: Has enabled us to grow- taken hours of admin off our hands, reduced problems such as double booking. Customer service is always quick to rapid and very helpful. Very happy with it. W just need to get better at using it!!

Pros:

Overall ease of use. It's well organised, has a great facility for students and parents, and keeps our studio running without error (only our own human errors!). It was a breath of fresh air when we joined several years ago and it's been great to see the product grow and develop. Couldn't be without it.

Cons:

1. That it doesn't integrate with Xero2. That new students can't see current availability and book themselves in.

Suzanna
Owner in US
Fine Art, Self Employed
Used the Software for: 2+ years
Reviewer Source

Long Time User

5.0 last year

Comments: Very happy!!!

Pros:

I enjoy that I can schedule students, personal and professional on my calendar. The automated system for reminders and invoices are a Godsend and I couldn’t live without it! 8+ years of using MMS and it’s been a game changer.

Cons:

The updates, it’s not super user friendly and I have to go through trial and error to understand the new features vs having a clear explanation of things that changed. The site does trip up at times and doesn’t show what I am looking for, like the calendar won’t open to the following week and I’ll have to try multiple times.

Emma
Piano and Vocal teacher in Australia
Music, Self Employed
Used the Software for: 2+ years
Reviewer Source

Highly recommend

5.0 last year

Comments: I love it. It takes so much stress out of my job. So convenient and such a time saver (when connectivity is good).

Pros:

Convenience. A one stop administration platform.

Cons:

I work from a place with poor connectivity so I think it would be helpful if it was in an app and all the info just stored on my phone through the app. Sometimes I can access info when I need to because of this.

Lydia
Director in Australia
Music, Self Employed
Used the Software for: 1+ year
Reviewer Source

MMS has helped manage my workload and taken the stress out of my bookwork.

5.0 last year

Comments: It's easy and quick to email lesson notes to parents and students. No excuses for not knowing what to practice!

Pros:

MMS has simplified my admin by a huge amount. There are loads of features that I use daily, and more that I haven't explored yet.

Cons:

It is only set up for individual, regular students. You can add students to a group, but you can't then give individual feedback (unless things have changed since I last tried to use that). You can't bill anything unless there is a person set up in the system. I provide accompaniment services as well as tuition, but I can't use this system to bill my one off accompaniments; I have to create a profile, then add them to the calendar, and only then can I bill them. I'd like an option to create a charge/invoice without a client being attached to that. I've worked around this by creating a fictional student named "Rehearsal" who gets billed for every accompaniment, and if I need to email an invoice rather than just adding it to my income stream I go in a change the individual email.I'd also like an auto reminder system for overdue invoices so I don't have to go in manually to see who hasn't paid. I do like that there are templates for invoices and reminders.The other feature I'd use every day if it existed would be the ability to create a lesson plan for individual students that they cannot see until I publish it. I lesson plan sometimes several days in advance and like to edit it to become their lesson notes. I can review previous lesson notes but if I edit it it is immediately able to be seen by them.

Suzanne
Owner/Teacher in Canada
Music, Self Employed
Used the Software for: 2+ years
Reviewer Source

ESSENTIAL to a music lesson business

5.0 last year

Comments: This software saves me so much time and allows me to focus more on what I do best - TEACH!

Pros:

I love that this does everything for me - online library, booking, billing, record keeping, linking to my website. I will NEVER go back to the way I used to do things.

Cons:

There are a few bugs and tricky things to figure out - like setting up MMS reminders, allowing students to book during cancelled lesson slots without using a makeup credit.

Aurora
Lessons Manager in US
Retail, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Best User Experience and Interface of All Lesson Management Systems We've Tried

5.0 last year

Comments: Overall, the price and functionality are right with MMS. I'm happy with my choice and out of all of the software as a services I use in my business, this is the one I'm least likely to switch out of.

Pros:

Integrating MMS was incredibly easy. There are a few small features they could add to make it even easier but overall it went quickly enough. I love the transparent (and inexpensive) per teacher pricing. Uptime is fantastic; I don't think I've ever experienced the site being down.

Cons:

MMS is great but not quite mature. I appreciate the really solid uptime but the site can be very slow. As an administrator, I am used to the system and I can generally make it do what I want. My teachers sometimes complain about it (navigating to the contact information for the parents of a child student can be a pain, and has to be explained to them because it's not obvious) but overall they enjoy having student and schedule info at their fingertips. None of them make use of the notes, repertoire, library, etc. so these features don't do much for us though they seem like solid features

Emily
Piano Teacher in US
Education Management, Self Employed
Used the Software for: 2+ years
Reviewer Source

Amazing Management for Education

5.0 10 months ago

Pros:

Love the calendar organization features, being able to see all my students info and arrange my time appropriately. It also comes with a website to build that I utilize. Also helps me track my invoices and payments in a timely manner.

Cons:

Downside is no app available, but I hear it's in the works

Suzanne
Owner/operator in Canada
Music, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

I couldn't do it without you!

5.0 last year

Comments: Absolutely fantastic! I literally could not do it with out you. Prior to lockdowns , we were in over 150 locations with 7 teachers. Without your seamless app, it would have been impossible to run the company.We are slowly building back and I'm so grateful to have your app to help.

Pros:

The ability to schedule multiple teachers in multiple locations and at a glance to see where everybody is, makes it possible to run my company effectively.

Cons:

Invoicing for me is challenging but my own fault because I haven't set up automatic invoicing yet...I have a feeling my life is about to change once I do.

Kimberly
Owner/Instructor in US
Performing Arts, Self Employed
Used the Software for: 2+ years
Reviewer Source

Great price and amazing features

5.0 last year

Comments: Overall I’ve enjoyed using MMS to manage my business. The price is reasonable and the features are well constructed.

Pros:

I love using MMS to keep track of students information and scheduling. The calendar is very well constructed.

Cons:

There are certain aspects I don’t use due having other options that I like better. For example the online resources center and practice tracking. Great features, I just don’t use them

Nikki
Owner/Teacher in Canada
Music, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Best all-in-one software!

5.0 last year

Comments: They're always very quick and helpful!

Pros:

Everything I need is in one program! There are so many automated features, which saves me a lot of time.

Cons:

I'm still adjusting to the new website, being able to locate certain information in student profiles, but it's coming! I'd love to be able to add payroll items like income taxes, vacation pay, and paid admin time based on lessons taught each week - perhaps that's possible and I haven't figured it out yet.