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What Is Calamari?

Calamari is an HR management software that makes people management easier. It allows for planning and tracking of all types of absences. You can get notifications about upcoming absences and time-off requests. Calamari supports companies with offices based in multiple countries and locations and supports role-based security. The app is integrated with project management tools like JIRA, Slack, Office265, GSuite, Microsoft Teams, Basecamp, and Asana.

Who Uses Calamari?

Calamari helps in employees' time tracking management. It automates and simplifies processes connected to absences and timesheets. We provide support in the initial set up & employees' data import.

Where can Calamari be deployed?

Cloud-based
On-premise

About the vendor

  • Calamari
  • Founded in 2014

Calamari support

  • Chat

Countries available

Afghanistan, Albania, Algeria, American Samoa, Andorra and 224 others

Languages

English, French, German, Polish, Spanish

Calamari pricing

Starting Price:

US$1.70/month
  • Yes, has free trial
  • No free version

Calamari does not have a free version but does offer a free trial. Calamari paid version starts at US$1.70/month.

Pricing plans get a free trial

About the vendor

  • Calamari
  • Founded in 2014

Calamari support

  • Chat

Countries available

Afghanistan, Albania, Algeria, American Samoa, Andorra and 224 others

Languages

English, French, German, Polish, Spanish

Calamari videos and images

Calamari Software - Calendar with detailed information about upcoming absences, holidays, and remote work
Calamari Software - Online Timesheets with all the details about employees working time. You have a possibility to clock in/out, call a break, add project, and notes
Calamari Software - Clock in/out and see all the details about your working day
Calamari Software - Manage your company documents with ease
Calamari Software - Many possible integrations with a possibility to use our API
View 5 more
Calamari Software - Calendar with detailed information about upcoming absences, holidays, and remote work
Calamari Software - Online Timesheets with all the details about employees working time. You have a possibility to clock in/out, call a break, add project, and notes
Calamari Software - Clock in/out and see all the details about your working day
Calamari Software - Manage your company documents with ease
Calamari Software - Many possible integrations with a possibility to use our API

Features of Calamari

  • Alerts/Notifications
  • Approval Process Control
  • Attendance Management
  • Attendance Tracking Software
  • Billable & Non-Billable Hours
  • Calendar Management
  • Clock In/Out
  • Compensation Management Software
  • Employee Database
  • Employee Management
  • Employee Scheduling Software
  • Leave Policy Management
  • Leave Tracking
  • Mobile Access
  • Multi-Location
  • Onboarding Software
  • Online Time Clock
  • Overtime Calculation
  • Payroll Reporting
  • Project Time Tracking
  • Punch card
  • Reporting/Analytics
  • Role-Based Permissions
  • Self Service Portal
  • Shift Swapping
  • Sick Leave Tracking
  • Third-Party Integrations
  • Time & Attendance
  • Time Off Management
  • Time Off Requests
  • Timesheet Management
  • Vacation/Leave Tracking

Alternatives to Calamari

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Say goodbye to tedious leave management with Time-Off, an industry-leading solution for tracking PTO and other leave types.
ADP Workforce Now is a human capital management solution for companies with more than 50 employees.
Time tracker and timesheet software that allow teams and business to see where the time and money goes.
Integrated business management solution that automates financial, customer relationship and supply chain processes.
Trusted by teams of 2 to 20,000 to plan, track, and collaborate on work, Jira offers every team the top tools and practices for growth. Learn more about Jira
HRnest enhances leave handling: Clear balance overviews, simplified requests, and policy compliance for diverse leave needs.
Vacation & PTO tracking software that gives staff and managers direct access to request, view and manage their paid time-off.

Reviews of Calamari

Average score

Overall
4.7
Ease of Use
4.6
Customer Service
4.9
Features
4.5
Value for Money
4.7

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001

Find reviews by score

5
73%
4
25%
3
2%
1
0%
Dorota
Dorota
HR Business Partner in Poland
Verified LinkedIn User
Information Technology & Services, 201–500 Employees
Used the Software for: 2+ years
Reviewer Source

A powerful solution to get rid of paperwork!

5.0 3 years ago

Comments: Do you remember the days when all of your employees had to give you paper requests to go on vacations? I don't! Calamari is lovely, and we got rid of all the silly paperwork we had to do back in the past!

Pros:

- Really helpful regarding compliance. You don't have to remember about all those required by the labour law requests. You have them all inside one app! - Gives you plenty of customization options. We added a few custom made types of leave like Anniversary Vacay Days. It was super easy to configure. - Great integrations with Google calendar and slack. You can see all the most important information, not login in. - All in one virtual place! No more checking paper to verify PTOs!

Cons:

I can't think of any! Calamari changed my life :)

Calamari Response

3 years ago

Hello! We're really glad to hear that! We're working hard to make Calamari a helpful and simple solution everyone can use. Managing the variety of labor policies is one of the features that make HR management in multinational companies easier ;).

Parker
VP, People, Mission & Culture in US
Information Technology & Services, 201–500 Employees
Used the Software for: 2+ years
Reviewer Source

Leave Tracking Platform That Checks All of the Boxes

5.0 2 years ago

Pros:

Calamari is an outstanding tool for leave tracking. In the 2+ years our company has used Calamari, we have heard nothing but positive feedback from employees and managers. The approval flow and seamless integration with Slack have significantly reduced the approval time for requests. Calendar and notification functionality keeps stakeholders informed of employee availability. Complex accrual rules are easy to configure and the Calamari customer service team is always at the ready to assist when needed. It's a top not platform that gets the exact job done that we need. I recently provided feedback that we hoped the reporting tool could include archived employees so we export historical data on time off trends. Calamari took this feedback and was able to implement a new solution that recently went live. I appreciate them listening to us and building a solution!

Cons:

The .csv importer can be a little finicky. Rarely am I able to complete an upload task without needing support from the Calamari team. The good news, however, is that they are immediately responsive and help me troubleshoot the error. If this could be resolved it would help me rely less on their customer support team, but it's a minor annoyance.

Alternatives Considered: PurelyHR

Reasons for Choosing Calamari: We pivoted to a new time tracking software that did not include any leave tracking capabilities so needed to find an alternative solution.

Switched From: NetSuite OpenAir

Reasons for Switching to Calamari: Calamari was the only platform we found that only provided leave management. Every other alternative came with so many other bells and whistles that we didn't need. The simplicity of Calamari was one of the deciding factors in its favor.

Fyvia
HR and H&S Officer in Cyprus
Nonprofit Organization Management, 51–200 Employees
Used the Software for: 1-5 months
Reviewer Source

FK Calamari Review

3.0 last year

Comments: For a leave management system it is ok.

Pros:

That it provides an application and it is easier for our employees to log in.

Cons:

The manuals/guides/videos are not as explanatory as they need to be. Maybe some screenshots would help the users and the administrator. Also, the set up was not as easy as we thought and the support we had from Calamari was very limited and many times the answers of our questions were not helpfull or off topic.

Alternatives Considered: HR Partner

Reasons for Switching to Calamari: The cost.

Calamari Response

last year

Hello. Thank you for your review. Our Customer Success team is available to our customers during work hours in Poland. That's why in case of a very different time zone, you may have to wait a little bit longer, but we always answer all your questions. If you feel like we didn't answer them, try to contact CS team again and we'll make sure to help you.

Katie
Director of Finance and Operations in US
Fund-Raising, 11–50 Employees
Used the Software for: 1+ year
Reviewer Source

Great Customer Servcie

5.0 3 months ago

Comments: Our overall experience is fantastic. [sensitive content hidden] is great!

Pros:

[sensitive content hidden]! She is amazing. From the first time I inquired about Calamari through to two years later. She is so responsive and helpful with any question or assistance we may need. The system is so user friendly. Our entire team really enjoys the platform.

Cons:

N/A. Honestly, it is cost effective, user friendly, and integrates with Microsoft Office. There are NO cons!

Alternatives Considered: Slack

Reasons for Switching to Calamari: We ultimately chose Calamari over other platforms because of [sensitive content hidden]. She followed up and was thorough and patience through our decision-making time.

Sarah
Operations Coordinator in Canada
Nonprofit Organization Management, 11–50 Employees
Used the Software for: 6-12 months
Reviewer Source

Excellent, low-cost solution for Non-profits!

4.0 last year

Comments: By switching our leave management and time tracking to Calamari, we have greatly reduced the amount of administrative hours spent on tracking PTOs and ensuring staff are working an appropriate amount of hours. The Slack integration has also been a huge bonus - staff don't need to log in to yet another app and instead can manage time off and clocking in/out right from the Slack app that they already use all day long.

Pros:

Calamari has an easy to use, simple user design that was easy for our team to switch to. The support team is always very helpful in onboarding our organization and answering any questions to date. My favourite part is the Slack integration; my team uses Slack for daily communication, so having the ability to do practically anything you needed for time tracking and leave management within Slack has been extremely convenient.

Cons:

One feature that I think may be lacking is the work schedules. As office workers a team's schedule is usually pretty similar from week-to-week, however, we offer flexible work schedules that have varied number of hours or days that are worked every other week. Calamari currently doesn't have the ability to customize work schedules to this level, which has led our operations team to have to put in more hours than we would have liked in setting up work schedules to properly reflect scheduled number of hours. I would also think this would be a major downfall for any organization that schedules shifts for their employees.

Alternatives Considered: AttendanceBot, Jibble and BambooHR

Reasons for Choosing Calamari: To save valuable administrative time and reduce the chance of human error in paid time off calculations for staff.

Switched From: Jibble and Microsoft Excel

Reasons for Switching to Calamari: Calamari had a more user-friendly design, offered both time tracking and leave management (which most other programs did not), offered non-profit pricing, and had an extremely easy to use Slack integration.