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What Is Reftab?

Specialized for Schools and IT departments. Reftab was voted by Forbes as the best customizable asset management platform in 2023. With a focus on simplicity and automation, anyone, no matter their requirements or technical ability can utilize Reftab to provide a robust asset management platform for their organization.

We offer integrations with device management systems, ticketing systems and even no-code / low-code platforms.

Who Uses Reftab?

Schools and Universities, Technology and IT, Construction, Not-for-profit, Warehouse Managers, Design Agencies, Hardware Management, Museums, Churches, Audio / Visual Rentals.

Where can Reftab be deployed?


About the vendor

  • Reftab
  • Located in Astoria, US
  • Founded in 2013

Reftab support

  • Phone Support
  • Chat

Countries available

Australia, Canada, Ireland, New Zealand, South Africa and 2 others



Reftab pricing

Starting Price:

  • Yes, has free trial
  • Yes, has free version

Reftab has a free version and offers a free trial. Reftab paid version starts at US$30.00/month.

About the vendor

  • Reftab
  • Located in Astoria, US
  • Founded in 2013

Reftab support

  • Phone Support
  • Chat

Countries available

Australia, Canada, Ireland, New Zealand, South Africa and 2 others



Reftab videos and images

Reftab Software - Asset View
Reftab Software - Loan Table
Reftab Software - Consumable Tracking
Reftab Software - Accessory Tracking
Reftab Software - Kit Builder
View 6 more
Reftab video
Reftab Software - Asset View
Reftab Software - Loan Table
Reftab Software - Consumable Tracking
Reftab Software - Accessory Tracking
Reftab Software - Kit Builder

Features of Reftab

  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Asset Categorization
  • Asset Images
  • Asset Library
  • Asset Lifecycle Management
  • Asset Planning
  • Asset Tracking Software
  • Audit Management
  • Audit Trail
  • Barcode Recognition
  • Barcode/Ticket Scanning
  • Barcoding/RFID
  • Calendar Management
  • Calibration Management Software
  • Calibration Scheduling
  • Change Management Software
  • Check-in/Check-out
  • Compliance Management
  • Compliance Tracking
  • Configuration Management
  • Contract/License Management
  • Cost Tracking
  • Customization
  • Depreciation Management
  • Document Management Software
  • Equipment Maintenance Software
  • Equipment Management
  • Equipment Tracking
  • Fixed Asset Management Software
  • For Mechanical Equipment
  • Historical Reporting
  • IT Asset Management Software
  • Incident Management Software
  • Inspection Management
  • Instrument Management
  • Inventory Control Software
  • Inventory Management Software
  • Inventory Optimization Software
  • Inventory Tracking
  • Job Management
  • Label Templates
  • Location Tracking
  • Maintenance Management Software
  • Maintenance Scheduling
  • Mobile Access
  • Multi-Location
  • Parts Management
  • Predictive Maintenance
  • Preventive Maintenance Software
  • Purchase Order Management
  • Reminders
  • Reporting & Statistics
  • Reporting/Analytics
  • Scheduling Software
  • Serial Number Tracking
  • Supplier Management
  • Task Scheduling
  • Third Party Integrations
  • User Management
  • Warranty Tracking
  • Work Order Management
  • Workflow Management Software

Alternatives to Reftab

Webcheckout software and services for scheduling, maintenance, reserving, and tracking chain of custody for equipment in higher ed.
GigaTrak Asset Tracking Software, a powerful easy to use solution to manage all of your stuff. Call us today!
With delightfully simple software, Cheqroom helps organizations track, analyze and improve equipment management.
Online ITSM Service Desk with Incident, Problem, Change, Release & Asset Management, in addition to powerful ticketing & automation Learn more about Freshservice
Sortly helps businesses track inventory, materials, parts, tools, and equipment—from any device, in any location.
Open source IT management software with user management, EULAs, license management.
Data analysis solution that helps businesses manage spreadsheets, create graphs/charts, perform calculations, share projects, and more.
ITAM Software: Track complete hardware & software asset life-cycles, licenses, contracts, certificates, renewal reminders, and more! Learn more about Device42
Cloud-based asset lifecycle management software that adapts to your unique workflows and use cases to save you time and money.

Reviews of Reftab

Average score

Ease of Use
Customer Service
Value for Money

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001

Find reviews by score

Director of IT in US
Nonprofit Organization Management, 51–200 Employees
Used the Software for: 1-5 months
Reviewer Source

Reftab is making my IT life easier!

5.0 2 months ago New

Comments: Very positive. Customer service was very helpful and knowledgeable. Asset creation was a breeze, and I enjoy using the interface.


Easy to use, clean and fast interface, mobile app allows for asset signing and tagging in the field.


I'm looking forward to more integrations. Some of the integration tutorials were outdated. Some UI customization would be nice, like themes or a dark mode.

IT Supervisor in Canada
Computer Games, 5,001–10,000 Employees
Used the Software for: 1+ year
Reviewer Source

Reftab in a quickly changing environment

5.0 2 years ago

Comments: Every time we had ideas for features, the developers have been very responsive, very quick to apply them (or mention why it's not possible when that was the case). Reftab has been super flexible and very prone to help our business. We definitely have a before and after Reftab in term of quality of asset tracking.


Reftab made it so much easier for us to adapt to the ever changing environment of our studio and constant movement of assets between desks or employees. It perfectly scaled to our studios worldwide, and allowed us to maintain standards between our studios.


There is not much to not like about Reftab. We haven't used the customer portal since it's not very well suited for our kind of environment (where IT has a closer control on assets and accessories), but this doesn't mean I wouldn't recommend it.

Alternatives Considered: Asset Panda, Spiceworks and Snipe-IT

Reasons for Choosing Reftab: Reftab had every feature we needed in a much better, organized, and scalable fashion.

Switched From: Snipe-IT and Microsoft Excel

Reasons for Switching to Reftab: Most of the others seemed oriented towards managing sales of assets, not internal movements of assets.

IT Support Technician in US
Transportation/Trucking/Railroad, 1,001–5,000 Employees
Used the Software for: 1-5 months
Reviewer Source


4.0 3 months ago

Comments: A few things still need some more work, such as offering more ways to automate would be great, some more complex automation would be great like, "If the loan is XYZ and the user is Disabled email Manager (Insert body of the email and allow response) My company is really looking to automate as much as we can so being able to do more complex things in Reftab and make a more friendly API to use (have had some issues with trying to make things work, for example, the API will work fine on one call, I will change one thing and it no longer authenticates.)


The integration and automation, I would like more of these.


Manual management can be tricky to use, I would love a cleaner/more streamlined way for things that can not be managed via integrations.

Reftab Response

3 months ago

Thanks for your review Alex! Much appreciated - we'll reach out to you regarding your workflow automation needs. Reftab can be configured to email a person's manager based on conditions like if the person is disabled and has equipment assigned to them, etc. There might be more that you're needing (such as a reply to address), so we're happy to work directly with you for that. Thanks again!

Associate Director IT in US
Information Technology & Services, 10,000+ Employees
Used the Software for: 2+ years
Reviewer Source

Reftab is awesome

5.0 3 years ago

Comments: I needed to find a solution to manage checkout hardware for staff and students. Anything from laptops to slide rulers. I checked into several options. Some free, some where the startup cost was over $5K. When I found Reftab, I was sold right away. It was so easy to get setup and it covered everything I needed. But then, there's the tech support and customer service aspect. Wholly cow, the Reftab team is on it!!! I've run into a few cases where I could use a feature. I submitted my use case and OMG, they developed it and implemented it. Now, if I asked for something that no one would use, mileage could vary, but they respond quickly and really seem to understand my needs as a customer. The product is great, but the support is what really sold me!


Reftab is really intuitive. I setup my first instance without needing any support and barely glancing at the documentation. I had a fully functioning demo running with assets and testing check in check out in about an hour of signing up for a demo account. The mobile app adds to that intuitive use.


I wish I could tie printing inventory labels to my Dymo labelwriter and use a label template to print more customized intentory labels right from the Dymo. OK... I haven't asked if that was possible, yet.

Alternatives Considered: WebCheckout and Cheqroom

Reasons for Choosing Reftab: We had an internally made solution. It was aging and didn't have the features we needed. Getting our internal developer to fix the problems was not going to happen. Priorities shifted and it was time to find another solution.

Reasons for Switching to Reftab: Ease of getting a demo and implementing, no high pressure sales, features, cost, support response time.

Director of Quality in US
Computer Software, 11–50 Employees
Used the Software for: 6-12 months
Reviewer Source

Great New Asset Management Tool

5.0 4 years ago

Comments: I'd started w/ Reftab as a cloud based asset management tool for tracking and managing electric vehicle charging stations. I've also used Device42 then Insight by Riada as competing products because had developed integrations with Jira Cloud and Jira Service Desk Cloud for our task and service ticket management. Reftab continued to develop their product and has now integrated with Jira. Nice! The cost/month is currently less than 50% of the monthly subscription cost for competing products and the functionality and customer service are truly excellent for our asset tracking and management needs.


Great value for $ Integrates and Interacts with Atlassian Jira and Jira Service Desk (Provides link between the asset and any issues or tickets) Bulk Import of existing asset information from existing tools. Easy to setup new fields with different configurations. Good filters to find what you are looking for quickly. Mobile app/interface


The initial product did not integrate with Jira Service Desk. Reftab has since added this capability and setup was reasonably simple.