15 years helping Canadian businesses
choose better software

What Is Resource Guru?

Resource Guru is the blissfully simple resource management software that helps busy teams keep projects on track.

Get a clear view of team availability and time off and find the perfect person for every job. Create schedules at speed, keep workloads realistic, and ensure everyone is aligned on upcoming work. Track your team’s time for insights on forecast and actual hours. Dig deeper with customizable reports on utilization across projects and clients.

Try it free for 30 days!

Who Uses Resource Guru?

Any team working on projects where time and resources are limited. Resource Guru helps agencies, consultants, IT teams, construction, and more to balance competing priorities and deliver work on time.

Where can Resource Guru be deployed?

Cloud-based
On-premise

About the vendor

  • Resource Guru
  • Founded in 2011

Resource Guru support

  • Phone Support
  • Chat

Countries available

Australia, Belgium, Brazil, Canada, Czechia and 18 others

Languages

English

Resource Guru pricing

Starting Price:

US$4.16/month
  • Yes, has free trial
  • No free version

Resource Guru does not have a free version but does offer a free trial. Resource Guru paid version starts at US$4.16/month.

Pricing plans get a free trial

About the vendor

  • Resource Guru
  • Founded in 2011

Resource Guru support

  • Phone Support
  • Chat

Countries available

Australia, Belgium, Brazil, Canada, Czechia and 18 others

Languages

English

Resource Guru videos and images

Resource Guru Software - Master your team’s time. Track capacity in real-time and create perfectly balanced team schedules.
Resource Guru Software - Assign work and avoid overallocation. Book meetings and schedule project work, while keeping workloads realistic.
Resource Guru Software - Find the right person for every job. Catalog key information and search by skills, location, and more.
Resource Guru Software - Understand how your team is spending its time. Get insights from quick-log timesheets and compare forecast with actuals.
Resource Guru Software - Monitor the metrics that matter. Track utilization rates, overtime, and billable hours for more accurate forecasting.
View 6 more
Resource Guru video
Resource Guru Software - Master your team’s time. Track capacity in real-time and create perfectly balanced team schedules.
Resource Guru Software - Assign work and avoid overallocation. Book meetings and schedule project work, while keeping workloads realistic.
Resource Guru Software - Find the right person for every job. Catalog key information and search by skills, location, and more.
Resource Guru Software - Understand how your team is spending its time. Get insights from quick-log timesheets and compare forecast with actuals.
Resource Guru Software - Monitor the metrics that matter. Track utilization rates, overtime, and billable hours for more accurate forecasting.

Features of Resource Guru

  • Access Controls/Permissions
  • Activity Dashboard
  • Alerts/Notifications
  • Attendance Management
  • Attendance Tracking Software
  • Automated Scheduling
  • Availability Management
  • Booking Management
  • Budgeting/Forecasting
  • Calendar Management
  • Calendar Sync
  • Campaign Management Software
  • Capacity Management
  • Collaboration Tools
  • Dashboard Software
  • Employee Database
  • Employee Management
  • Employee Scheduling Software
  • Forecasting
  • Gantt/Timeline View
  • Leave Tracking
  • Meeting Management
  • Mobile Access
  • Multiple Projects
  • Online Booking
  • Overtime Calculation
  • Performance Metrics
  • Prioritization
  • Progress Tracking
  • Project Management Software
  • Project Planning Software
  • Project Planning/Scheduling
  • Project Tracking Software
  • Real-Time Updates
  • Real-time Scheduling
  • Remote Support Software
  • Reporting & Statistics
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Resource Management Software
  • Resource Request
  • Resource Scheduling
  • Scheduling Software
  • Self Service Portal
  • Skills Tracking
  • Task Management Software
  • Third-Party Integrations
  • Time & Expense Tracking
  • Time Off Management
  • Time Tracking Software
  • Timesheet Management
  • Utilization Reporting
  • Vacation/Leave Tracking
  • Workflow Management Software

Alternatives to Resource Guru

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Resource management for agencies, studios, & firms across industries to plan projects, schedule resources, and manage their team’s time Learn more about Float
Jira Service Management is an ITSM software that unlocks high-velocity teams to deliver great service experiences fast and together. Learn more about JIRA Service Management
Combined email and calendar solution that lets users send, receive, and manage email plus track appointments and events.
Asana is the easiest way to organize and manage all of your team's work. See why 11,000+ customers give Asana 4.5 out of 5 stars. Learn more about Asana
Smartsheet is an online work execution platform empowering organizations of all sizes to plan, manage, automate, and report on work.
Online Booking System with reminders for all service companies! Let your clients book themselves online - Includes free version.

Reviews of Resource Guru

Average score

Overall
4.7
Ease of Use
4.7
Customer Service
4.7
Features
4.4
Value for Money
4.6

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001

Find reviews by score

5
69%
4
28%
3
3%
1
0%
Myroslav
Myroslav
Integration Services Manager in Canada
Verified LinkedIn User
Construction, 5,001–10,000 Employees
Used the Software for: 6-12 months
Reviewer Source

Simple and very easy to use resource scheduling\tracking app.

5.0 4 years ago

Comments: Resource Guru is a great resource scheduling application for a simple use cases. It does what it promises perfectly. The UI is very friendly and pleasant - make for a great user experience. I used it to track the tasks for my team for almost a year. I would have kept using it but the company mandated a different tracking system and I had to abandon it. I like that Resource Guru'a focus on their product and customer service. I also appreciated the slow introduction of new features. Overall, very pleasant and satisfactory experience with a great application.

Pros:

- Ease of use - Very pleasant UI - Flexibility

Cons:

- Lack of features. The application does the simple scheduling\tracking perfectly though. - Copy\paste of resource tasks was not available at the time

Alternatives Considered: Hub Planner and Float

Reasons for Switching to Resource Guru: The balance of features, ease-of-use, UI and the price.

Nyaradzo
Project Manger in South Africa
Environmental Services, 2–10 Employees
Used the Software for: 6-12 months
Reviewer Source

project manager

5.0 8 months ago

Comments: Am happy with it user friendly just some small changes then it will be supper good for us

Pros:

Resource allocation, we were able to allocate resources and not clashing, also its necessary to see who is where and what is he doing.

Cons:

Not able to add sub tasksnot able to close a task when done or track if its been done

Alternatives Considered: Salesforce Work.com, JIRA Service Management and Asana

Reasons for Choosing Resource Guru: Resource allocation

Switched From: Microsoft Excel

Reasons for Switching to Resource Guru: the critical issue was allocating resources of which the Resource guru is excellent with

Deven
Owner in US
Construction, 51–200 Employees
Used the Software for: 1+ year
Reviewer Source

Great team management solution

5.0 last month New

Comments: Very positive. The product is great, but its my personality to always give feedback (solicited or not) and they always accept it graciously. Their reps are awesome and give prompt, helpful responses.

Pros:

Beauty of the UI and ease of adding projects and bookings and moving them around.

Cons:

There are lots of notification options which is great, but last I checked, there was know what was deleted if someone accidentally deletes a booking. Our solution is to restrict who can make edits.

Verified Reviewer
Verified LinkedIn User
Retail, 51–200 Employees
Used the Software for: 1+ year
Reviewer Source
Source: GetApp

Glorified spreadsheet

1.0 5 years ago

Comments: Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.

Pros:

Nothing at all. It has no redeeming qualities.

Cons:

Allows you to book time without tasks. When asked to change this was told couldn't because some companies want that function, ie it isn't an option as it should be. The drop downs are fiddle and make it easy to select a blank, but doesn't warn you. Can't toggle between scrolling list and typing to search without cl king out of area. You have a set number of hours per day you need to book but it doesn't highlight those that are short- you have to hover to see remaining time but that function doesn't work properly, resulting in multiple clicks to get it to trigger. Colour by project doesn't actually do it, I'm on 6 projects yet only see 2 colours. Can push to calendar but not pull- useless function as meetings are booked in calendar to allow invites, you want guru to pull that data in to autofill. Though it is web based it is impossible to use on a mobile. The popups are always off screen, making it impossible to use - mobile friendly websites have been around for a very long time, lazy to not have it here, particularly as would allow people who are on the road to log their time on he go. Not worth the hassle even if free.

Verified Reviewer
Verified LinkedIn User
Information Technology & Services, Self Employed
Used the Software for: 6-12 months
Reviewer Source

Some thoughts

5.0 4 months ago

Comments: ok

Pros:

Relatively easy to use

Cons:

Can't do everything I want to, or if it can I can't find it.