What Is Resource Guru?

The fast, simple way to schedule people & other resources online! Get team visibility on one clever calendar. Drag & drop bookings in seconds. Manage vacation & other types of time off. An availability bar helps with capacity planning. Clash management helps you stay in control. Dashboards, email notifications & calendar sync mean everyone's up to speed. Powerful reports let you monitor utilization rates. No software to install. From only $2.50 per person/month. Sign up for a 30-day free trial.

Who Uses Resource Guru?

Resource Managers, Project Managers, Producers and anyone else who needs to schedule resources for projects.

Where can Resource Guru be deployed?

Cloud, SaaS, Web-based

About the vendor

  • Resource Guru
  • Founded in 2011
  • Phone Support
  • Chat

Countries available

Australia, Canada, China, France, Germany and 13 others

Languages

English

Resource Guru pricing

Starting Price:

US$3.00/month
  • Yes, has free trial
  • No free version

Resource Guru does not have a free version but does offer a free trial. Resource Guru paid version starts at US$3.00/month.

Pricing plans get a free trial

About the vendor

  • Resource Guru
  • Founded in 2011
  • Phone Support
  • Chat

Countries available

Australia, Canada, China, France, Germany and 13 others

Languages

English

Resource Guru videos and images

Resource Guru Software - Main Schedule
Resource Guru Software - Add Bookings and Time Off
Resource Guru Software - Powerful filters
Resource Guru Software - Overtime Tracking
Resource Guru Software - Insightful Reports
View 6 more
Resource Guru video
Resource Guru Software - Main Schedule
Resource Guru Software - Add Bookings and Time Off
Resource Guru Software - Powerful filters
Resource Guru Software - Overtime Tracking
Resource Guru Software - Insightful Reports

Features of Resource Guru

  • Availability Management
  • Budgeting/Forecasting
  • Calendar Management
  • Calendar Sync
  • Capacity Management
  • Client Management
  • Collaboration Tools
  • Contractor Management Software
  • Dashboard Software
  • Drag & Drop
  • Employee Database
  • Employee Management
  • Employee Scheduling Software
  • Forecasting
  • Gantt/Timeline View
  • Labor Forecasting
  • Leave Tracking
  • Meeting Management
  • Mobile Access
  • Online Booking
  • Overtime Calculation
  • Progress Tracking
  • Project Management Software
  • Project Planning Software
  • Project Planning/Scheduling
  • Remote Access/Control
  • Reporting & Statistics
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Resource Management Software
  • Resource Scheduling
  • Self Service Portal
  • Sick Leave Tracking
  • Skills Tracking
  • Status Tracking
  • Task Management Software
  • Task Progress Tracking
  • Task Scheduling
  • Third Party Integrations
  • Time & Attendance
  • Time Off Management
  • Time Off Requests
  • Utilization Reporting
  • Vacation/Leave Tracking
  • Visualization
  • Workflow Management Software

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Reviews of Resource Guru

Average score

Overall
4.6
Ease of Use
4.7
Customer Service
4.7
Features
4.3
Value for Money
4.5

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001

Find reviews by score

5
65%
4
32%
3
3%
1
0%
Myroslav P.
Myroslav P.
Integration Services Manager in Canada
Verified LinkedIn User
Construction, 5,001-10,000 Employees
Used the Software for: 6-12 months
Reviewer Source

Simple and very easy to use resource scheduling\tracking app.

5 2 years ago

Comments: Resource Guru is a great resource scheduling application for a simple use cases. It does what it promises perfectly. The UI is very friendly and pleasant - make for a great user experience. I used it to track the tasks for my team for almost a year. I would have kept using it but the company mandated a different tracking system and I had to abandon it. I like that Resource Guru'a focus on their product and customer service. I also appreciated the slow introduction of new features. Overall, very pleasant and satisfactory experience with a great application.

Pros:

- Ease of use - Very pleasant UI - Flexibility

Cons:

- Lack of features. The application does the simple scheduling\tracking perfectly though. - Copy\paste of resource tasks was not available at the time

Alternatives Considered: Hub Planner and Float

Reasons for Switching to Resource Guru: The balance of features, ease-of-use, UI and the price.

Marina P.
Marina P.
COO in Croatia
Verified LinkedIn User
Marketing & Advertising, 11-50 Employees
Used the Software for: 1-5 months
Reviewer Source

Great tool for resource planning

5 3 months ago

Comments: Overall, RG was a game-changer for us. Since we have implemented it, we got a better overview of our projects and became able to plan ahead and more long-term.

Pros:

The product is very easy to use, intuitive, and fast. We love the ability to zoom in and out and have different views of our timeline.

Cons:

What I (currently) miss most is the ability to quickly update the schedule. For example, to select multiple "tasks" for one employee and move them 1 or more days forward, in other words, to shift or postpone someone's entire schedule. We change schedules quite frequently so it would be easier for us to have this enabled. But I've heard that this would be possible down the road.

Alternatives Considered: Toggl Track

Reasons for Switching to Resource Guru: We wanted something specific for resource planning, not for task management, and the others we considered were more leaning toward task management.

Mimi E.
Resource manager in U.K.
Media Production, 51-200 Employees
Used the Software for: 2+ years
Reviewer Source

usage of GURU

5 2 months ago New

Comments: I do find it easy to use, very intuitive and clear interfaces. I do do the inductions of new 'Client managers' on how to view their requested resources and everybody likes it

Pros:

The simplicity of the usage and interface

Cons:

I could not edit information of members of the team once they are listed.

Resource Guru Response

2 months ago

Hi Mimi Thanks for sharing your feedback! Once your team activate their account, their photo comes under their control (along with their name and email address). Resource Guru was designed so that each person invited into the app has control over their own details and can keep their own details up to date. This helps to prevent one person from being burdened with keeping everything up to date. So, the best thing to do is to ask your team to update their own photos themselves. If you have any resources that have been added to your account without being invited (or who have yet to activate their invite) then you should still be able to upload photos for them. Please let me know if there's anything else we can do to help :) Thanks, Michelle

Verified Reviewer
Business analyst in U.K.
Verified LinkedIn User
Retail, 51-200 Employees
Used the Software for: 1+ year
Reviewer Source
Source: GetApp

Glorified spreadsheet

1 3 years ago

Comments: Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.

Pros:

Nothing at all. It has no redeeming qualities.

Cons:

Allows you to book time without tasks. When asked to change this was told couldn't because some companies want that function, ie it isn't an option as it should be. The drop downs are fiddle and make it easy to select a blank, but doesn't warn you. Can't toggle between scrolling list and typing to search without cl king out of area. You have a set number of hours per day you need to book but it doesn't highlight those that are short- you have to hover to see remaining time but that function doesn't work properly, resulting in multiple clicks to get it to trigger. Colour by project doesn't actually do it, I'm on 6 projects yet only see 2 colours. Can push to calendar but not pull- useless function as meetings are booked in calendar to allow invites, you want guru to pull that data in to autofill. Though it is web based it is impossible to use on a mobile. The popups are always off screen, making it impossible to use - mobile friendly websites have been around for a very long time, lazy to not have it here, particularly as would allow people who are on the road to log their time on he go. Not worth the hassle even if free.

Nicholas B.
CNC Department Manager in U.S.
Aviation & Aerospace, 51-200 Employees
Used the Software for: 1-5 months
Reviewer Source

Great Scheduling Assistant

5 4 months ago

Comments: Resource Guru has added much needed forward visibility to our scheduling and quoting. It has been an easy integration, and we are continuing to realize new benefits of the software.

Pros:

The visibility of upcoming work and appointments is helpful for quoting future jobs.

Cons:

I would like a resource classification for Machinery. It would help with production scheduling.

Alternatives Considered: Microsoft Publisher and Microsoft Excel

Reasons for Switching to Resource Guru: Ease of use and web-based visibility of information.

Resource Guru Response

2 months ago

Hi Nicholas Thanks for sharing your feedback! I just wanted to let you know, that you can definitely add your Machines as non-human resources in Resource Guru! You can add these resource types as Miscellaneous and give it the name it requires to appear in your Schedule and reports. I hope this helps, but please let me know if there's anything else I can do for you. I'm always happy to help! Thanks, Michelle