Convene

Convene is significant for online meetings

Comments: I have experienced great moment hosting my colleagues with efficient online conversation. The secure network infrastructure enhances better collaboration free from cyber attacks.

Pros:

It is easy to organize online meeting and create group convention ID. This platform has reduced cost of arranging physical meeting and enhanced effective decision-making. It has automated reminders for reminding members on the actual meeting dates and venue.

Cons:

There has been positive transformation from traditional meeting presentation to digital paperless system.

Our Experience of Convene

Comments: We introduced Convene in June 2019. Users quickly became familiar with the software. The value of this investment really showed when we were forced into office closures with the onset of the Covid Pandemic in March 2020. Our business decision making was able to continue and function effectively due to the flexibility available through use of Convene.
The biggest benefits are: savings in paper and print costs, saving in time spent producing and circulating meeting packs, ease of access to document library and previous meeting packs.

Pros:

It was easy to implement and simple to learn how to use. We introduced Convene initially to improve the efficiency of non-executive Board & Committee meetings. Very soon after implementation the Governance team identified more areas for using the software and it is now used for multiple internal management & working group meetings / information sharing.

Cons:

Nothing really. If we have had any problems, the service team have been very helpful.

Alternatives Considered: Decision Time Meetings, BoardEffect and Simplify

Reasons for Switching to Convene: Affordability and Functionality were in line with our requirements

Benefits of Convene

Pros:

Convene's ability to create a seamless, integrated environment for virtual and in-person meetings.

Cons:

Convene's cost is relatively high compared to other event or meeting space providers.

Convene-ient

Comments: Overall it has been a pleasure to use Convene as it makes managing board meetings etc, much easier

Pros:

The functionality provided for setting out agendas, meetings and collaboration is very good especially as we use this for board members who do not have a organisational email address. The administration of this is straight forward and keeps our systems uncompromised.

Cons:

Generally speaking the product is very good although the fact that you have to pay an extra fee for industry standard 2FA/MFA functionality is disconcerting.

Convene - Easy to use and good value

Comments: Convene saves having to make up paper board packs and is easier to distribute the papers with the click of a button and most importantly securely. I can also see who has downloaded their papers.

Pros:

There are some really good features such as review room which we now use instead of Sharepoint which was more difficult to use. Convene is intuitive and meeting packs can be created quickly without having to convert papers to pdfs as the system does it easily. We also have single sign-on so its easy to access.

Cons:

The only downside is it probably dosen't look as polished as some of the more expensive competition but it does the job and is much easier to use than some of the better known competition and there ares ome really good features and tools included

Alternatives Considered: BOARD and Diligent Boards

Reasons for Switching to Convene: Cost was the defining factor as we are a charity but also functionality which Convene has as well as ease of use.