15 years helping Canadian businesses
choose better software

What Is IFS Ultimo?

IFS Ultimo is a leading SaaS CMMS solution focused on maintenance & safety with an unparalleled time to value. IFS Ultimo is well known for rapid deployment, ease of use and seamless integrations. The software combines out-of-the-box industry solutions with supreme flexibility and still offers continuous delivery as a true SaaS solution. With IFS Ultimo, you gain a better grip over your assets, realize higher uptime, control costs and create a safe and healthy working environment.

Who Uses IFS Ultimo?

We serve more than 2.200 customers worldwide in manufacturing, healthcare, logistics, infra, utilities and more markets.

IFS Ultimo Software - Ultimo dashboards - MS BI integration
IFS Ultimo Software - Plot plans with a clear overview
IFS Ultimo Software - Lockout Tagout Ultimo
IFS Ultimo Software - Ultimo kanban to plan your work activities more easily
IFS Ultimo Software - App Ultimo Go - Always access to Ultimo, no matter where you are.

Not sure about IFS Ultimo? Compare with a popular alternative

IFS Ultimo

IFS Ultimo

4.4 (116)
£35.00
month
Free version
Free trial
65
3
4.2 (116)
4.2 (116)
4.3 (116)
VS.
Starting Price
Pricing Options
Features
Integrations
Ease of Use
Value for Money
Customer Service
No pricing found
Free version
Free trial
77
11
4.0 (2,055)
4.1 (2,055)
4.0 (2,055)
Green rating bars show the winning product based on the average rating and number of reviews.

Other great alternatives to IFS Ultimo

SAP Concur
Top rated features
Expense Claims
Expense Tracking
Invoice Processing
Inform ERP
Top rated features
Order Management Software
Purchasing & Receiving
Sales Forecasting Software
T-Rex
Top rated features
No features have been rated by reviewers for this product.
TOPdesk
Top rated features
Incident Management Software
Support Ticket Management
Ticket Management
Optimus
Top rated features
Claims Management Software
In-Patient Management
Out-Patient Management
Smartware Studio
Top rated features
No features have been rated by reviewers for this product.
Planon
Top rated features
Asset Lifecycle Management
Maintenance Scheduling
Work Order Management
IBM Maximo Application Suite
Top rated features
Inventory Management Software
Maintenance Management Software
Work Order Management
Maximo
Top rated features
Asset Tracking Software
Preventive Maintenance Software
Work Order Management

Reviews of IFS Ultimo

Average score

Overall
4.4
Ease of Use
4.2
Customer Service
4.3
Features
4.4
Value for Money
4.2

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001

Find reviews by score

5
44%
4
49%
3
7%
Verified Reviewer
Verified LinkedIn User
Government Administration, 501–1,000 Employees
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

Perfect for Enterprise Asset Management and Maintenance Management

5.0 3 years ago

Comments: As an administrator I have seen Ultimo go through many iterations over the years. Today it is much easier to administrate than previously since everything is web-based.

Pros:

The application has an extensive back-office. It is a modular application that you can tailor specifically to your needs.

Cons:

The application is surprisingly easy to use with extensive help file assistance, so there is nothing to complain about.

Ilse
Applicatiebeheerder in Belgium
Education Management, 1,001–5,000 Employees
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

Review IFS Ultimo

5.0 7 months ago

Comments: We are very satisfied with the different modules of Ultimo, which we have been using since 2009. Since August 2022 as a Cloud version, previously on premise.
In IFS Ultimo it is possible to organize your own processes as desired. The system can also be easily integrated with other systems. For example, we have integration with our own webshop, our own financial system and ITSM 4me.

Pros:

- The good user interface with extensive help file assistance - The easy adaptability, very flexible. As administrator you can use an extensive backoffice which has improved greatly in recent years - The good integration options - The very good helpdesk support - The variety of modules that can be used. We use facility management, fleet management, inventory and purchasing, item distribution, key management, studio rental and infrastructure management. - Ability to create your own reports

Cons:

- Some nice-to-have user interface features : double click on a grid, color rows in a selection list depending on status - More roles per user - Generating QR code for infrastructure is not yet possible

Joel
Directeur in Netherlands
Automotive, 11–50 Employees
Used the Software for: 1+ year
Reviewer Source

Alternatives Considered:

Good asset management software with many possibilities and functionalities

3.0 3 years ago

Comments: Very complete asset software

Pros:

The many possibilities and functionalities are great. This software can do a lot, almost anything is possible to manage assets properly. The possibilities to link to other software systems are also very nice.

Cons:

User-friendliness can be improved and the software is complex to implement and set up.

Wouter
IT application manager in Belgium
Government Administration, 201–500 Employees
Used the Software for: 2+ years
Reviewer Source

Ultimo the solution for maintaining all your assets

4.0 3 months ago

Pros:

Everything is highly customisable. The email integration works great for connecting different types of services in a very easy way.

Cons:

The problem that you can connect a user to only one department. In our organisation users can have different roles and that can cause problems sometimes.

Petra
Application coordinator Ultimo in Netherlands
Hospital & Health Care, 1,001–5,000 Employees
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

Good FMIS software, IT needs extra functionality

4.0 3 years ago

Comments: Our Facility department uses Ultimo for registration, handling and maintenance (planning) of technical installations, Reservations of conferencerooms, requests for inventory (wheelchairs etc.), Building+space registration. Ultimo is used for over 10 years and has improved rapidly is this period.
Since last year, our employees use the selfservice-portal for report of incidents and requests, that are handled through the several backoffices. The Facility-backoffices that use Ultimo are TD, Servicedesk, security, cleaning.
Our department 'Medical Technology' uses Ultimo for registration and maintenance of medical instruments for over 10 years with use of links to GMG (AOC) and recently MTBook. Our department ICT uses Ultimo since last year for registration/handling of ICT-configurations and incidents/requests concerning the configurations and software. For ICT-matters the selfservice-portal was implemented to support our employees in reporting incidents/requests.

Pros:

- Very flexible in changeing userinterface. Requests of users can easely be granted. Just be careful to keep the Ultimo-lookandfeel. - The use of selectionlists is al good alternative for reports. Because the use of relations between data, it is very easy to provide the users with information that can be exported tot Excel and PDF. - Facility management is fairly complete - Configuring of Ultimo to adapt it our organisation is easy: procesflows can be easily expanded. - Ultimo-Supportdesk always reacts - Consultant we hire is very competent.

Cons:

- We perceive that the IT-module is not yet fully developed. - The implementation of processes is flexible, but obvious functionality is not available, like: -> a good system for relations between changejobs (this is only avaliable when using changetemplates, not when extra jobs are added) -> Good/simple forms for the reporter to do a request (like conditional fields, that appear depending in values filed in) -> Extensive dashboard possibilities - The configuration of Ultimo GO is difficult and not as flexible as the rest of Ultimo.