18 years helping Canadian businesses
choose better software

What Is Kanban Tool?

Kanban Tool is a visual project management application for workflow optimization and real-time team collaboration. It helps to analyze and improve your processes, thereby increasing business efficiency. It's easy to use, widely customizable and fast. Available in cloud or on premise.
It's the workflow management tool of choice for companies that want a no-nonsense, effective platform, using which requires no training.

Who Uses Kanban Tool?

Kanban Tool powers more than 25,000 small and large businesses from every industry, worldwide.

Kanban Tool Software - Kanban Tool Board
Kanban Tool Software - Edit kanban board details
Kanban Tool Software - Kanban Tool powerups
Kanban Tool Software - Kanban Tool analyics
Kanban Tool Software - Kanban board example

Not sure about Kanban Tool? Compare with a popular alternative

Kanban Tool

Kanban Tool

4.8 (166)
US$6.00
month
Free version
Free trial
57
6
4.8 (166)
4.7 (166)
4.7 (166)
VS.
Starting Price
Pricing Options
Features
Integrations
Ease of Use
Value for Money
Customer Service
US$8.00
month
Free version
Free trial
466
34
4.5 (5,411)
4.3 (5,411)
4.4 (5,411)
Green rating bars show the winning product based on the average rating and number of reviews.

Other great alternatives to Kanban Tool

monday.com
Top rated features
360 Degree Feedback Software
Inventory Tracking
Product Identification
Planview AdaptiveWork
Top rated features
Project Planning/Scheduling
Reporting/Project Tracking
Task Management Software
Planview AgilePlace
Top rated features
Collaboration Tools
Reporting/Project Tracking
Task Management Software
Salesforce Sales Cloud
Top rated features
CRM Software
Contact Database
Customer Database
Microsoft 365
Top rated features
Document Storage
Email Management Software
File Sharing Software
TeamGantt
Top rated features
Project Planning/Scheduling
Task Management Software
Task Scheduling
Mailchimp
Top rated features
Email Campaign Management
Email Management Software
Email Marketing Software
Smartsheet
Top rated features
Customizable Fields
Project Planning/Scheduling
Project Tracking Software
Kanbanchi
Top rated features
Prioritization
Project Planning/Scheduling
Task Management Software

Reviews of Kanban Tool

Average score

Overall
4.8
Ease of Use
4.8
Customer Service
4.7
Features
4.6
Value for Money
4.7

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001

Find reviews by score

5
77%
4
23%
Ezéchiel
Ezéchiel
Agent in Benin
Verified LinkedIn User
Construction, 2–10 Employees
Used the Software for: 6-12 months
Reviewer Source

Avis kanban tool

4.0 last year

Comments: It is very useful software for any company and collective work. With the tables that the application has, I manage several tasks and projects at the same time. These graphs allow me to realize and monitor the performance of my colleagues.

Pros:

It is very useful software for any company and collective work. With the tables that the application has, I manage several tasks and projects at the same time. These graphs allow me to realize and monitor the performance of my colleagues.

Cons:

I haven't found any disadvantages for this software. I've been using it for almost a year without any problem.

Alarik
Account Manager in US
Media Production, 2–10 Employees
Used the Software for: 1-5 months
Reviewer Source

Alternatives Considered:

Life savior!

5.0 11 months ago

Comments: Absolutely love it. It helps me and my collogues to easy our workflow and communication.

Pros:

It really helps to save time and effort in your workflow. Flexibility, you can build your own board with features that you need.

Cons:

Actually I can't really say what I like the least, because I didn't find it yet.

Merline
(past) Tech Strategy and Planning, Agile Leader in US
Information Technology & Services, Self Employed
Used the Software for: 1-5 months
Reviewer Source

Early days of managing my personal "me do" backlog while I take a career break

4.0 3 years ago

Pros:

For my current use, it had basic features available for free. The application was seamlessly accessible via browser and the mobile app. Must-have features worked with no issue at all.

Cons:

For now, nothing comes to mind as I've been using the free version. I hope to access additional features in the coming weeks so that I have a better 'story' to tell about my completed stories and I can share my board with my partner.

Vidya Sagar Reddy
Progammer Analyst in India
Information Technology & Services, 51–200 Employees
Used the Software for: 1+ year
Reviewer Source

Kanban the task tracker

5.0 4 months ago

Comments: Overall it was very efficient to track the tasks and accomplishments on quaterly basis

Pros:

UI was rich and usable, it is efficient in tracking the tasks assigned and update status

Cons:

Looks clumsy and not user friendly compared to jira or other tools

Angela
Owner in US
Luxury Goods & Jewelry, Self Employed
Used the Software for: 1-5 months
Reviewer Source

I am very happy with this product

5.0 9 months ago

Comments: The customer service has been exceptional! I really appreciate that. I am excited to utilize the product more fully as I grow

Pros:

The customizability is my favorite part. Especially all the background design choices. I picked a colorful picture of succulents and made all my task colors match the plants. I enjoy looking at the board and that's nice since I look at it all day

Cons:

I would love to be able sort by my chosen criteria and have it always sort by that but they chose to go with the traditional way a Kanban board works. I can respect that. I can still sort them by my preferred criteria so I don't mind

Verified Reviewer
Verified LinkedIn User
Information Technology & Services, 2–10 Employees
Used the Software for: Free Trial
Reviewer Source

Kanban Tool

5.0 7 months ago

Comments: I've found the Kanban Tool effective for organizing our business and also my personal processes. It allows team to work on multiple boards with proper access protections. The single sign-on ensures easy authentication and login. Full control over columns, card types, and templates makes each board uniquely suited to its needs. The optional Power-Ups add useful capabilities with complete control for each board.

Pros:

Using a Kanban Tool board greatly increases our project execution productivity and streamlines our team. This visual, easy-to-use tool is effective for managing projects and tasks, and users adapt quickly. However, having used other tools, I'm not particularly impressed with this one despite its affordability. We are still testing the product and will consider if we will use it in future.

Cons:

At the moment, I can't identify any cons.

Rosa
Estudiante in Peru
E-Learning, Self Employed
Used the Software for: 1-5 months
Reviewer Source

the best tool for organization

5.0 7 months ago

Comments: This year I was looking for a tool to organize all my courses, and I found this one. I really love this tool because it's very useful. I noticed that I improved considerably in organization, and I believe I can say that I obtained better grades by putting absolutely everything I had to do on it. It's a great tool for students.

Pros:

I love the simplicity of the platform. It's very useful if you don't want to spend time figuring out how to use every tool. I really appreciate it, and I also find the aesthetics very comfortable. I organize my university courses with it, and it's very useful to put all my tasks with dates so I don't forget them.

Cons:

There aren't many tools to change the color of the tables and the background.

Andy
Project Manager in US
Construction, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Kanban for Construction

5.0 9 months ago

Comments: Excellent use for a visual aid to assist with knowing where each job is at in the process.

Pros:

The Kanban Board helps us to visualize all of our upcoming construction projects and helps give us a snapshot on what job it is, where it is, what notes we have on the job, what the anticipated start date is, etc. This has been a very valuable tool!

Cons:

Nothing so far, I enjoy how easy it is to use and to train others.

Donnie
Applications Supervisor in US
Hospital & Health Care, 1,001–5,000 Employees
Used the Software for: Free Trial
Reviewer Source

Alternatives Considered:

Kanban tool improved onboarding!

5.0 6 months ago

Comments: Kanban tool has made our onboarding experience much better.

Pros:

Multiple swim lanes Customizable fields Feature rich Importing and exporting cards/data with drag and drop ease Customer service quick responses

Cons:

Dates required to be yyyy-mm-dd format only

Daniel
Researcher in Brazil
Research, 11–50 Employees
Used the Software for: 6-12 months
Reviewer Source

Simple and efficient

4.0 7 months ago

Pros:

Kanban Tool offers everything a kanban should have, in a simple and intuitive interface

Cons:

The customization options are a little difficult to find

Craig
Organizational Development & Effectiveness Business Partner in US
Insurance Software, 1,001–5,000 Employees
Used the Software for: 1+ year
Reviewer Source

Kanban Tool helps me be more efficient

5.0 2 years ago

Comments: I currently manage 2.5 programs and always have lots to do (tasks big and small). Kanban tool helps me keep what needs to be done, what’s in progress, and what’s complete in order.Also, it’s a great collaboration/reporting tool to use with others. Thanks to Kanban Tool, I can more easily identify gaps and direct my energy/effort in the places that need it most

Pros:

Ease of use, intuitiveness, and the ability to see what I have to do all at once. It’s ingenious, simple, and effective.

Cons:

I have no cons to report; for how I use the software, it satisfies all my needs.

Alex
Project Manager in US
Information Technology & Services, 51–200 Employees
Used the Software for: 1-5 months
Reviewer Source

Alternatives Considered:

Excellent Light-to-Medium Weight Tool

5.0 3 years ago

Comments: I love this tool. It's exactly what I need, and customization is a breeze. If you're new to task boards and/or have a smaller, simpler team or workflows, start with this before you dive into the deep end with Atlassian or other products, especially if your focus is more on "seeing the big picture" than keeping a detailed log of work across a large number of team members

Pros:

It does everything I need from a Kanban Board out of the box, does so intuitively, and does not get bogged down in optimizations/extra features. However, if you want them, they're easy to implement.

Cons:

It feels more like it was designed and documented by engineers rather than sales staff, and its no-frills design is a big selling point for me, but others may disagree. It's "simple out of the box, opt-in to additional features" also means a little more upfront configuration, but I still think it's good design. A few minor nice-to-have features (colored tags, saving multiple filtered views) might be missing or paywalled, but I haven't explored all the possibilities in their documentation yet.

Courtney
Site Manager in US
Biotechnology, 5,001–10,000 Employees
Used the Software for: 1-5 months
Reviewer Source

Alternatives Considered:

Simple and Effective

5.0 3 years ago

Pros:

The software is easy to use and intuitive. I was able to easily set up a project board for myself and my team to manage several ongoing projects, include the dependencies, and have a quick visual available for team meetings. The software does not feel like it creates additional work just to track work, which is a bonus. Reoccurring tasks stay to the side, not cluttering the board with redundancy. Exporting due dates to the calendar allows for an additional safety check to not miss anything important.

Cons:

Reoccurring tasks do not populate to Outlook, would be a great addition. Along the same lines, for reoccurring tasks, the ability to have them occur on a specific day instead of just date (i.e. the 3rd Monday of the month, instead of having to choose 14th of the month).

Teresa
Early Childhood Specialist in US
Professional Training & Coaching, 51–200 Employees
Used the Software for: 1-5 months
Reviewer Source

Kanban Tool Helps Me Stay Focused

5.0 10 months ago

Pros:

Ease of use and increased productivity. I end the week with a clear sense of what I’ve accomplished.

Cons:

No cons so far, it’s working well for me.

Ashish
Software Engineer in India
Information Technology & Services, Self Employed
Used the Software for: Free Trial
Reviewer Source

Best tool for streamline projects

5.0 11 months ago

Pros:

Its a very useful application to manage multiple projects and delegate the tasks

Cons:

Nothing as of now, it is up to mark for my requirements.

Gabe
Attorney in US
Legal Services, 1,001–5,000 Employees
Used the Software for: Free Trial
Reviewer Source

Helpful Tool for Task Management!

5.0 last year

Pros:

I love the drag and drop feature - helps a ton with work flow management and feeling a sense of accomplishment.

Cons:

I wish that the tool automatically archived tasks that were complete.

Aditya
Full Stack Web developer in US
Computer Software, 2–10 Employees
Used the Software for: 1-5 months
Reviewer Source

An emerging Kanban Tool

5.0 last year

Comments: A very positive experience. Easy to start. Took me a few minutes on my phone to create this. Any other platform would have taken me a solid hour to understand the options and full blown laptop to see it. Also has responsive(enough) design to see on mobile devices

Pros:

It is simple to setup. If you know the basics of Kanban and just want to get started and running, it does all those jobs. It doesn't overwhelm you with a million different options and scare you away

Cons:

More integrations needed. Simplicity comes with it's cons. It is simple to start up, but if you want integrations, it lacks in that regard with other players in the market ( albeit those software/platforms are lot more daunting to begin with)

Bill Laurel
Bill Laurel
Programmer in France
Verified LinkedIn User
Computer Software, 201–500 Employees
Used the Software for: 1+ year
Reviewer Source

Kanban Tool Review

4.0 2 years ago

Comments: Overall, Kanban tool is an incredibly useful tool for managing projects and I find it a great help in my work.

Pros:

Kanban Tool is an incredibly useful tool for project management. I particularly liked its ability to visualize tasks and the progress of a project. The visual cards on the board make it easy to see which tasks have been completed, who is working on a task and what tasks are coming up in the future. I also like the ability to create custom boards and prioritize tasks. It makes it easy to clearly see the progress of a project and what needs to be done to complete it. The notifications also keep me up to date with the progress of a project which is really helpful. I also find the collaboration features easy to use and they help to keep everyone on the same page

Cons:

Honestly, I haven’t found anything I have disliked about Kanban Tool.

Verified Reviewer
Verified LinkedIn User
Pharmaceuticals, 5,001–10,000 Employees
Used the Software for: 6-12 months
Reviewer Source

Great tool for task management and project workflow

4.0 2 years ago

Pros:

I like that my tasks can be tracked at every stage of the project there are features to add files or attachments within each card

Cons:

Should be able to send email when a card is assigned in kanban

Kirby
Kirby
Data Governance Manager in US
Verified LinkedIn User
Food Production, 1,001–5,000 Employees
Used the Software for: 1-5 months
Reviewer Source

Keeping it simple supports better productivity

5.0 3 years ago

Comments: I enjoy using Kanban Tool to keep my day easily prioritized as well as see what other tasks need attention.

Pros:

Very intuitive features enabled me to get started quickly and it's extremely easy to customize what you only want to see, without being overburdened by too many bells and whistles that would distract from doing actual work. I really like the emailed work summary of how I have interacted with the board each day.

Cons:

It's very easy to add too many work tasks on the board because I don't know what is really needed. I'd be interested if the tool can help me become more accountable in making progress on only the highest priorities, which is sometimes difficult if I don't have a real due date. I'll also try using some of the available board filters.

Cindil
Photographer in US
Fine Art, Self Employed
Used the Software for: Free Trial
Reviewer Source

Great for Personal and Business Management

5.0 2 years ago

Pros:

I found this program by accident while doing a bit of research on Kanban. I use Asana or Evernote typically, however those programs are clunky and lack the streamlined functionality of the Kanban workflow. Then I found Kanban Tool! I use this program mainly for personal and household management and it really has saved my ADHD brain from getting caught up in details that might hinder my workflow that other programs have. A great tool for neurodivergent folks!

Cons:

My small complaint is I wish it was a little functional from my mobile device. Maybe an app in the future will help with that!

Ganesh
Ganesh
Principal Consultant in US
Verified LinkedIn User
Information Technology & Services, 10,000+ Employees
Used the Software for: 6-12 months
Reviewer Source
Source: GetApp

Best Kanban Tool

5.0 3 years ago

Comments: Helps me keep myself organized with my work on professional and personal front with multiple boards.

Pros:

Ease of use, tracking on Mobile and multiple desktops with real time data sync

Cons:

There should be a provision to get rid of the completed tasks while maintaining history.

Vugar
Vugar
Project Coach in Serbia
Verified LinkedIn User
E-Learning, 2–10 Employees
Used the Software for: 1-5 months
Reviewer Source

The best kanban tool to use

5.0 3 years ago

Comments: After deploying this tool our team started to follow limiting WIPs, increasing productivity and efficiency.

Pros:

It is easy to use no-code platform which has different options starting from two team members to 10s. This software is simple, very impactful, and user-friendly for SMEs especially. Tools such as "Analytics" and "Changelog" are very convenient in following the tasks and progress of the project.

Cons:

This software fully covers all the requirements we have for our ongoing two projects.

Sasan
CEO in UK
Electrical/Electronic Manufacturing, 2–10 Employees
Used the Software for: 1-5 months
Reviewer Source

So good

5.0 3 years ago

Comments: So useful, user friendly and a lot of features that make my tasks sweet to handle

Pros:

I am using Kanban Tool for both my business and personal tasks. I have started a new startup and it's important to not forget tasks and track the time of every task. share my board to colleagues and ask them to use it. Kanban supports lot's of features which they are so useful. It is so user friendly and easy to use. A lot of things happen with a simple drag and drop.

Cons:

There are different features which I don't need them.

Fredy
Fredy
IT Support Specialist in US
Verified LinkedIn User
Insurance Software, 10,000+ Employees
Used the Software for: 1-5 months
Reviewer Source

Kanban Tools Personal User

5.0 3 years ago

Comments: Love Love Love it.

Pros:

The free trial is what got me hooked onto Kanban Tools; the ease of use is what's keeping me.

Cons:

I wish the board editor would allow you to change the size of the board.