--- description: Learn more about When I Work pricing, benefits, and disadvantages for your business in Canada. Read verified software reviews and find tools that fit your business needs. image: https://gdm-localsites-assets-gfprod.imgix.net/images/capterra/og_logo-e5a8c001ed0bd1bb922639230fcea71a.png?auto=format%2Cenhance%2Ccompress title: When I Work Pricing, Reviews & Features - Capterra Canada 2026 --- Breadcrumb: [Home](/) > [Attendance Tracking Software](/directory/30527/attendance-tracking/software) > [When I Work](/software/121248/when-i-work) # When I Work Canonical: https://www.capterra.ca/software/121248/when-i-work Page: 1 / 53\ Next: [Next page](https://www.capterra.ca/software/121248/when-i-work?page=2) > Employee scheduling solution that helps businesses manage schedules, track working time, monitor attendance \& communicate with workers. > > Verdict: Rated **4.5/5** by 1301 users. Top-rated for **Likelihood to recommend**. ----- ## Overview ### Who Uses When I Work? From small businesses to large enterprise operations, management teams in every industry are using When I Work's software to save time scheduling shift-based employees \& improve communication. ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.5/5** | 1301 Reviews | | Ease of Use | 4.5/5 | Based on overall reviews | | Customer Support Software | 4.4/5 | Based on overall reviews | | Value for Money | 4.4/5 | Based on overall reviews | | Features | 4.3/5 | Based on overall reviews | | Recommendation percentage | 80% | (8/10 Likelihood to recommend) | ## About the vendor - **Company**: When I Work - **Location**: Minneapolis, US - **Founded**: 2010 ## Commercial Context - **Starting Price**: US$2.50 - **Pricing model**: Per User (Free Trial) - **Pricing Details**: Single location plans start at $2.50 per user per month. When I Work is offered as a subscription on a month-to-month basis. There are no long-term contracts and a credit card is NOT required to start a free trial. - **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based - **Supported Languages**: English - **Available Countries**: Australia, Canada, Germany, Ireland, Netherlands, New Zealand, Singapore, South Africa, United Kingdom, United States ## Features - Access Controls/Permissions - Activity Dashboard - Alerts/Notifications - Appointment Scheduling Software - Attendance Management - Attendance Tracking Software - Automated Scheduling - Availability Management - Billable & Non-Billable Hours - Budgeting/Forecasting - Calendar Management - Calendar Sync - Clock In/Out - Collaboration Tools - Communication Management - Compliance Management - Employee Database - Employee Management - Employee Portal - Employee Scheduling Software - For Salons and Spas - Member Database - Mobile Access - Online Booking - Overtime Calculation - Payroll Management - Real-time Scheduling - Reminders - Reporting & Statistics - Reporting/Analytics - Search/Filter - Self Service Portal - Shift Swapping - Task Management Software - Third-Party Integrations - Time Off Management - Time Tracking Software - Timesheet Management - Vacation/Leave Tracking ## Integrations (18 total) - 321Forms - Access PeopleHR - Crew - GoCo - Google Calendar - Google Workspace - Gusto - Meta for Business - OnPay - PayPal Payments - Paychex - QuickBooks Online - QuickBooks Online Advanced - Rippling - Starboard Suite ... and 3 more integrations ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base Software - Chat ## Category - [Attendance Tracking Software](https://www.capterra.ca/directory/30527/attendance-tracking/software) ## Related Categories - [Employee Scheduling Software](https://www.capterra.ca/directory/30756/employee-scheduling/software) - [Scheduling Software](https://www.capterra.ca/directory/30087/scheduling/software) - [Workforce Management Software](https://www.capterra.ca/directory/30210/workforce-management/software) - [Attendance Tracking Software](https://www.capterra.ca/directory/30527/attendance-tracking/software) - [Nonprofit Software](https://www.capterra.ca/directory/30805/nonprofit/software) ## Alternatives 1. [Connecteam](https://www.capterra.ca/software/153140/connecteam) — 4.6/5 (5322 reviews) 2. [Wageloch](https://www.capterra.ca/software/196911/wageloch) — 4.5/5 (265 reviews) 3. [Findmyshift](https://www.capterra.ca/software/115536/findmyshift) — 4.6/5 (1204 reviews) 4. [7shifts](https://www.capterra.ca/software/123038/7shifts-restaurant-scheduling) — 4.7/5 (1212 reviews) 5. [Deputy](https://www.capterra.ca/software/147589/deputy) — 4.6/5 (775 reviews) ## Reviews ### "Easy to use" — 4.0/5 > **Celeste** | *July 26, 2026* | Consumer Goods | Recommendation rating: 8.0/10 > > **Pros**: It was super easy to use for getting my schedule calendar and was easy to clock in and out for my shifts > > **Cons**: There was a tendency for the app to crash on my device, may have been user error. It could also use a bit of an update in app style wise > > It was a simple and easy to use, one of my favourite apps for scheduling management, timesheets and shift calendars ----- ### "Best tool for employee mangement" — 5.0/5 > **James** | *April 3, 2025* | Information Technology & Services | Recommendation rating: 9.0/10 > > **Pros**: Creating a schedule for 20+ people can be done in minutes, easily customizable. the best option to move up from Excel which we were using beforehand. > > **Cons**: the post-shift adjustments can be more manageable. for large groups of employees difficult to compare what was scheduled vs what was worked at a glance. reports can be labeled a bit better > > very positive, it saves me hours on payroll, scheduling, and time attendance. ----- ### "Excellent overall" — 5.0/5 > **Nikki** | *April 23, 2026* | Health, Wellness & Fitness | Recommendation rating: 6.0/10 > > **Pros**: Scheduling and Proper channel .Which helps in clear scheduling and also track the in and out timing .Specially the job location GPS setting. > > **Cons**: Need to be more advanced and easy to be accessible would be great if the play store applications have more features to view. > > Great in terms of getting update on my schedule and also have access to add or reduce my clock in and clock out time. ----- ### "When I Work just works" — 5.0/5 > **Dale** | *April 28, 2026* | Transportation/Trucking/Railroad | Recommendation rating: 8.0/10 > > **Pros**: Templates are amazing. Shift templates, job templates, etc. I also like the drag and drop and copy for shifts. I like the reports that we can download for time tracking. > > **Cons**: You can't schedule into the next day. When scheduling, you can only schedule until midnight. It would be nice to be able to schedule from like 10:00pm to 6:00am or similar. > > My experience has been great with dealing with support. They're quick to respond and want to help. The software is very easy and straight forward to use. ----- ### "Great time tracking app." — 4.0/5 > **ryan** | *June 28, 2026* | Food & Beverages | Recommendation rating: 9.0/10 > > **Pros**: I liked most that it was easy to schedule, publish, and email multiple employees. I could make changes to the schedule as needed. I thought it was great for clocking employees in and out for the day. > > **Cons**: The only negative that I have encountered is with minor glitches when updating as schedule. On occasion I would have to do this multiple times until it updated. > > Overall it was very user friendly. It has been one of the best applications I have used to keep track of time and schedules for multiple employees. ----- Page: 1 / 53\ Next: [Next page](https://www.capterra.ca/software/121248/when-i-work?page=2) ## Links - [View on Capterra](https://www.capterra.ca/software/121248/when-i-work) ## This page is available in the following languages | Locale | URL | | de | | | de-AT | | | de-CH | | | en | | | en-AE | | | en-AU | | | en-CA | | | en-GB | | | en-IE | | | en-IL | | | en-IN | | | en-NZ | | | en-SG | | | en-ZA | | | es | | | es-AR | | | es-CL | | | es-CO | | | es-CR | | | es-DO | | | es-EC | | | es-MX | | | es-PA | | | es-PE | | | fr | | | fr-BE | | | fr-CA | | | fr-LU | | | it | | | ja | | | nl | | | nl-BE | | | pt | | | pt-PT | | ----- ## Structured Data