15 years helping Canadian businesses
choose better software

What Is ActiveCollab?

You want to deliver exceptional client service - and so much more than that. And you can, with ActiveCollab! Manage clients' access to your tasks and projects, share your progress with them, keep everyone in the loop. All communication happens in one place, so you don't have to chase pieces and fragments in emails and chats. Additionally, you can invoice your clients straight from the project! This is where you make Real Work happen and your clients can witness it!

Who Uses ActiveCollab?

Start your trial today, free for 14 days. Onboard your team, plan, collaborate, organize your work, and get paid.

Where can ActiveCollab be deployed?

Cloud-based
On-premise

About the vendor

  • Active Collab
  • Founded in 2007

ActiveCollab support

  • Phone Support
  • Chat

Countries available

Australia, Belgium, Brazil, Canada, China and 20 others

Languages

Chinese, Czech, Dutch, English, French and 10 others

ActiveCollab pricing

Starting Price:

US$3.67/month
  • Yes, has free trial
  • No free version

ActiveCollab does not have a free version but does offer a free trial. ActiveCollab paid version starts at US$3.67/month.

Pricing plans get a free trial

About the vendor

  • Active Collab
  • Founded in 2007

ActiveCollab support

  • Phone Support
  • Chat

Countries available

Australia, Belgium, Brazil, Canada, China and 20 others

Languages

Chinese, Czech, Dutch, English, French and 10 others

ActiveCollab videos and images

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Features of ActiveCollab

  • @mentions
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Billable & Non-Billable Hours
  • Billing & Invoicing
  • Budget Management
  • Budgeting/Forecasting
  • Calendar Management
  • Capacity Management
  • Chat/Messaging
  • Collaboration Tools
  • Commenting/Notes
  • Contact Database
  • Customizable Invoices
  • Customizable Templates
  • Document Management Software
  • Employee Scheduling Software
  • Expense Tracking
  • File Sharing Software
  • Gantt/Timeline View
  • Goal Setting/Tracking
  • Idea Management Software
  • Invoice Management
  • Invoice Processing
  • Issue Management
  • Marketing Calendar
  • Milestone Tracking
  • Mobile Access
  • Mobile App
  • Notes Management
  • Overtime Calculation
  • Payroll Management
  • Performance Metrics
  • Portfolio Management
  • Prioritization
  • Product Roadmapping
  • Progress Tracking
  • Project Management Software
  • Project Planning/Scheduling
  • Project Time Tracking
  • Project Tracking Software
  • Real-Time Updates
  • Reminders
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Resource Management Software
  • Resource Scheduling
  • Roadmapping
  • Skills Tracking
  • Spend Management Software
  • Sub-Task Management
  • Task Editing
  • Task Management Software
  • Task Progress Tracking
  • Third-Party Integrations
  • Time & Expense Tracking
  • Time Tracking Software
  • Timesheet Management
  • Vacation/Leave Tracking
  • Workflow Management Software

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nTask is an online project management platform, known for pioneering simplified work management.
Basecamp is a team collaboration system designed to be straightforward, easy for teams to adopt, and perfect for team managers.

Reviews of ActiveCollab

Average score

Overall
4.5
Ease of Use
4.5
Customer Service
4.4
Features
4.2
Value for Money
4.5

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001
Aleksandar
Aleksandar
C# Developer in North Macedonia
Verified LinkedIn User
Computer Software, 2–10 Employees
Used the Software for: 1+ year
Reviewer Source

Perfect Project management tool.

5.0 4 years ago

Comments: ActiveCollab is one of the best, if not the best project management tool that I have ever used and I have jumped from one to another tool for different projects and project types. If offers so many features, perfect dashboard, milestone preview, calendar, planner, contact details, time tracking and much more. While it is perfect for managing many different types of projects, this is still not the perfect tool for managing software development projects. The only reason for that would be, there is no (or that was not back then) an integration with Git or other version of control system. It was simply a missing feature back then.
I truly hope that nowadays the ActiveCollab team managed to improve and integrate such feature, but talking 6-7 years ago, that was the only downside that I can say about it. If for some reason that is still not available and you are into software development business, look for something else like Asana or Bitbucket.

Pros:

Great dashboard, different types of reports, milestone preview, calendars, time tracking tool are just a few of the features that make this software irreplaceable tool when it comes to project management.

Cons:

Lack of integration with Git or another version of control system.

Mohamed
Senior Engineer in Morocco
Civil Engineering, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

A simple Project Manager's review

5.0 last year

Comments: Overall very smooth experience for me. Fast bandwidth. Bug free experience.

Pros:

Project view grouping and filtering with grid and table layout. This is a killer feature for my use case.Very simple yet comprehensive overall system design. This is important for me as my coworkers came from different backgrounds.Activity View is very effective to have an overall view on what's going on without wasting a lot of time.Mobile Application gets the job done. No bugs, no unexpected behavior.

Cons:

The optional GetPaid (invoicing and payment management) paid add-on is honestly not for me. It's a very nice and really good addition for more simple uses case like when we just started business, but It definitely needs more attention to fit our needs. We finally opted for a more specialized product to keep track of our finance.

Alternatives Considered: OpenProject and monday.com

Reasons for Choosing ActiveCollab: I tried a lot of PM systems, to the point where I was considering rolling my own. I settled a few years with OnlyOffice, which is honestly respectable and reasonably priced product. But over the years they focused on online document editing and left project management without filling the gaps. In the project management area, Active collab wins easily. It just much better designed and more featured product. Project Management was clealry not a priority for OnlyOffice team.

Reasons for Switching to ActiveCollab: ActiveCollab is honestly better than most I have used or tried. I am a bit demanding person when it comes to software, and ActiveCollab just clicked in my head. Like it's very intuitive, gets the job done quickly, Not missing important feature.

Obhioze
Member in US
Higher Education Software, 10,000+ Employees
Used the Software for: 1+ year
Reviewer Source

A Fantazgreat and Exceptional Project and Work Management Platform.

5.0 last month New

Comments: It is very useful as it allows me to communicate and collaborate with my team on work schedules.

Pros:

It is simple to organize and manage work and projects with activeCollab.I can easily track time used on projects and tasks with this tool.It is simple to plan work and projects with ActiveCollab.

Cons:

I lack anything that is detestable with ActiveCollab as it meets all my requirements and needs.

Mari-Nella
Owner in Namibia
Design, 2–10 Employees
Used the Software for: 1-5 months
Reviewer Source
Source: SoftwareAdvice

It is a beautiful app but not that useful

2.0 3 years ago

Comments: It was nice in the beginning but I just soon realised I needed something with easier to use features and no hidden costs. Onces a app like this becomes too complicated to navigate or customise - you will not use it as you need to daily because of that hassle.

Pros:

It is beautifully designed so initially it seemed easier to use and navigate. It had a client portal and I could track my jobs and invoice/do estimates all from one place.

Cons:

It has hidden fees. Everywhere it advertises itself as only 7.50 a month. - But using the MAIN FEATURES OF WHY I WANTED THIS APP is extra, like invoicing, time tracking and using the client portal. This was not made clear initially. The client service is terrible. I would ask questions but there response was really terrible english language - not what I would expect from an international app that everyone should be able to understand. Especially a client service person called Darla. Terrible and rude manners and unhelpful.!

Alternatives Considered: Pluto LMS , monday.com and ClickUp

Reasons for Choosing ActiveCollab: I wanted a app that I could use to track my projects, my daily tasks, and has a timer. Plus I can send out cost estimates and invoices from and my clients can log into to track and make note of project progress and timeline.

Switched From: Todoist and Asana

Reasons for Switching to ActiveCollab: Activecollab seems to be the cheapest option where I could managment my projects, finances and clients from one place.

Active Collab Response

3 years ago

We appreciate your honest feedback, and we are sorry to hear you had this experience with ActiveCollab. As for the pricing, additional features such as Invoicing, Time Estimates, Workload, Availability, etc., are listed in the GePaid bundle section, which is charged additionally and is not a part of the basic paid plan. You can check out our pricing on the official site here: https://activecollab.com/pricing

Verified Reviewer
Verified LinkedIn User
Marketing & Advertising, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Finally a project management system small businesses can afford

5.0 2 years ago

Comments: We have been using ActiveCollab for around 4 years now and they continue to work on ways to fineness the tool for the better. The support team has always been very responsive -- although we have only had a few SOS calls they AC team reacted quickly and we were able to continue work with very little interruption.

Pros:

Visually easy to see what projects and tasks are priority. I also love the budget tracker which allows me to make sure projects stay on budget. This program is extremely easy to learn to use as both an administrator and a day-to-day user. I have worked with so many project management systems in my career (some at a much higher price point) and ActiveCollab is a true competitor for a fraction of the cost.

Cons:

When pulling invoices, I wish we had more options as to how to import the time entry notes. Because we require our team to place notes as to what they were doing for the hours logged - we do spend more time than desired editing invoices once the data is pulled in.

Alternatives Considered: Trello , Basecamp and monday.com

Reasons for Switching to ActiveCollab: The price point and features offered were hard to compete with --- best decision we've made.