--- description: Learn more about Kantata pricing, benefits, and disadvantages for your business in Canada. Read verified software reviews and find tools that fit your business needs. image: https://gdm-localsites-assets-gfprod.imgix.net/images/capterra/og_logo-e5a8c001ed0bd1bb922639230fcea71a.png?auto=format%2Cenhance%2Ccompress title: Kantata Pricing, Reviews & Features - Capterra Canada 2026 --- Breadcrumb: [Home](/) > [Professional Services Automation Software](/directory/16/professional-services-automation/software) > [Kantata](/software/110832/kantata) # Kantata Canonical: https://www.capterra.ca/software/110832/kantata Page: 1 / 26\ Next: [Next page](https://www.capterra.ca/software/110832/kantata?page=2) > Kantata PSA puts an end to unpredictable projects so professional services teams always deliver amazing. > > Verdict: Rated **4.2/5** by 627 users. Top-rated for **Likelihood to recommend**. ----- ## Overview ### Who Uses Kantata? Software, IT services, management consulting, and marketing agencies ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.2/5** | 627 Reviews | | Ease of Use | 4.0/5 | Based on overall reviews | | Customer Support Software | 4.2/5 | Based on overall reviews | | Value for Money | 4.0/5 | Based on overall reviews | | Features | 4.1/5 | Based on overall reviews | | Recommendation percentage | 80% | (8/10 Likelihood to recommend) | ## About the vendor - **Company**: Kantata - **Founded**: 2022 ## Commercial Context - **Pricing model**: Per User (Free Trial) - **Pricing Details**: Kantata offers plans to meet specific user needs. Choose from resource management to complete PSA with advanced BI. Kantata Resource Management and Professional Services Automation custom pricing based on request To receive accurate pricing information, contact Kantata directly. - **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop) - **Supported Languages**: English - **Available Countries**: Australia, Canada, Germany, Ireland, New Zealand, Singapore, United Kingdom, United States ## Features - @mentions - API - Access Controls/Permissions - Accounting Software - Alerts/Notifications - Approval Process Control - Billable & Non-Billable Hours - Billing & Invoicing - Business Process Automation - Calendar Management - Campaign Management Software - Capacity Management - Collaboration Tools - Dashboard Software - Data Import/Export - Dependency Tracking - Document Management Software - Drag & Drop - Event Triggered Actions - Expense Tracking - Financial Management Software - Forecasting - Graphical Workflow Editor - Integrated Business Operations - Invoice Management - Issue Management - Kanban Board - Mobile Access - Overtime Calculation - Performance Metrics - Progress Tracking - Project Management Software - Project Planning Software - Project Planning/Scheduling - Project Time Tracking - Real-Time Updates - Remote Support Software - Reporting/Analytics - Reporting/Project Tracking - Resource Scheduling - Role-Based Permissions - Skills Tracking - Status Tracking - Template Management - Templates - Time & Expense Tracking - Time Tracking Software - Timesheet Management - Workflow Configuration - Workflow Management Software ... and 24 more features ## Integrations (25 total) - Avalara - BambooHR - Dynamics 365 - Expensify - Gmail - Google Calendar - Google Drive - Google Workspace - HubSpot CRM - Jira - Microsoft 365 - NetSuite - PayPal - QuickBooks Online - QuickBooks Online Advanced ... and 10 more integrations ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base Software - Phone Support - 24/7 (Live rep) - Chat ## Category - [Professional Services Automation Software](https://www.capterra.ca/directory/16/professional-services-automation/software) ## Related Categories - [Project Management Software](https://www.capterra.ca/directory/30002/project-management/software) - [Collaboration Software](https://www.capterra.ca/directory/15/collaboration/software) - [Professional Services Automation Software](https://www.capterra.ca/directory/16/professional-services-automation/software) - [Time and Expense Software](https://www.capterra.ca/directory/30080/time-and-expense/software) - [Workflow Management Software](https://www.capterra.ca/directory/30091/workflow-management/software) ## Alternatives 1. 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I also like that it makes capacity planning more concrete, especially when multiple projects are competing for the same people. > > **Cons**: It often takes extra configuration to build dashboards that answer simple questions (forecast vs actuals, utilization by team, burn vs budget), and small changes to fields can break a report. It can also feel heavy for day-to-day use: logging time and updating project details can involve too many clicks, and if project setup isn’t standardized, data quality drifts quickly (duplicate fields, inconsistent naming, mismatched project types). > > Kantata feels powerful and enterprise-ready, especially for agencies or services teams that need visibility into resourcing and financials. When it’s well configured, it gives leadership-level clarity, but it does require discipline and admin effort to keep setups consistent and reporting trustworthy. ----- ### "Good potential, just not for me" — 3.0/5 > **Verified Reviewer** | *January 2, 2026* | Apparel & Fashion | Recommendation rating: 4.0/10 > > **Pros**: Clean, modern interface and a thoughtful feature set built with real-time inventory visibility in mind. During the free trial, it was easy to explore basic tools > > **Cons**: The platform felt heavy for my needs. There’s a noticeable learning curve and many features require upfront configuration and training to use effectively. For our smaller teams and simple workflows, it felt overwhelming and the value wasn't immediately clear during a short trial period. > > The functionality is there but the complexity and setup effort made it hard to justify moving forward. A good option for mature, services-based teams that need deep project and resource management. ----- ### "Kantata Review" — 5.0/5 > **Wendy** | *November 24, 2025* | Accounting Software | Recommendation rating: 9.0/10 > > **Pros**: Great value for money as the customer support was always avaliable to resolve issues which help with ease of use > > **Cons**: Project collaboration as it requires navigating through several tabs to get to which always take a little bit of time > > Very good experience as the features had great look and feel, helped make invoicing and task management great, I'll recommend it again and again ----- ### "Good time management SaaS solution" — 4.0/5 > **Nick** | *September 21, 2019* | Mechanical or Industrial Engineering | Recommendation rating: 7.0/10 > > **Pros**: - Mavenlink allows us to bill times to projects and individual tasks. - Can see time spent against the project budget > > **Cons**: - The task assignment and updating via Outlook is clunky, and it feels like it could do with some refinement. ----- ### "Can't win them all" — 3.0/5 > **April** | *January 11, 2025* | Retail | Recommendation rating: 4.0/10 > > **Pros**: Love the features such as task management and the fact it is useful for business of any size > > **Cons**: Expensive\! And mobile app sucks which didn't work for me and the site is layed out difficult to navigate on > > I signed up to use for task management but because of the pricing the sign up process and difficulties navigating around their site along with a poor mobile app I declined to proceed with this company ----- Page: 1 / 26\ Next: [Next page](https://www.capterra.ca/software/110832/kantata?page=2) ## Links - [View on Capterra](https://www.capterra.ca/software/110832/kantata) ## This page is available in the following languages | Locale | URL | | de | | | de-AT | | | de-CH | | | en | | | en-AE | | | en-AU | | | en-CA | | | en-GB | | | en-IE | | | en-IL | | | en-IN | | | en-NZ | | | en-SG | | | en-ZA | | | es | | | es-AR | | | es-CL | | | es-CO | | | es-CR | | | es-DO | | | es-EC | | | es-MX | | | es-PA | | | es-PE | | | fr | | | fr-BE | | | fr-CA | | | fr-LU | | | it | | | nl | | | nl-BE | | | pt | | | pt-PT | | ----- ## Structured Data