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What Is WorkFlowy?

Note taking application that helps businesses manage om in on any sub-list filter list items, collaborate with others and more.

Who Uses WorkFlowy?

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Reviews of WorkFlowy

Average score

Overall
4.7
Ease of Use
4.7
Customer Service
4.7
Features
4.4
Value for Money
4.8

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001

Find reviews by score

5
72%
4
28%
Stone
Stone
Leadership Coach in US
Verified LinkedIn User
Professional Training & Coaching, Self Employed
Used the Software for: 2+ years
Reviewer Source

Why is WorkFlowy a Secret? It's Amazing!

5.0 2 months ago New

Comments: I use WorkFlowy for everything - task management, project notes, research - notes of all kinds actually. When I had the luxury of keeping a private calendar, that was in WorkFlowy too. I suspect I could do even more with WorkFlowy but I haven't felt the need. Every now and then, I am romanced into trying out one of the other notekeeping platforms but I always come back to WorkFlowy, it's so clean and focused, it can't be topped.

Pros:

The minimalism was the immediate draw to WorkFlowy and key to why I will never leave. WorkFlowy has many powerful features and customizations plus many more available if you are willing to use CSS but the best part of WorkFlowy is if you are not using a feature, it is invisible never to clutter your screen or choices until you ask for it. The highly interconnected and flexible nature of WorkFlowy makes it endlessly customizable. I doubt any two people use WorkFlowy the same way.

Cons:

I would love to be able to embed a live table or graph which isn't currently possible.

Dan
Dan
Professor and Program Chair in US
Verified LinkedIn User
Education Management, 1,001–5,000 Employees
Used the Software for: 2+ years
Reviewer Source

Workflowy: A true hidden gem!

5.0 5 months ago

Comments: I use WorkFlowy for several hours each week when I am grading student assignments in online classes. I have also demonstrated WorkFlowy in trainings for faculty at my school and help spread the word about it.

Pros:

I like the way that WorkFlowy allows me to organize my information. I can start with a few very high-level categories and break each down into as many levels of sub-categories as I want. This is very useful for accessing feedback and comments about specific assignments when I oversee a number of courses that have multiple assignments of multiple types.

Cons:

One minor point about WorkFlowy that could be improved, at least on the Mac platform, is that I cannot drag text into workflow to create a new bullet item, I can only copy and paste. This may cause me to lose a needed item at the top of the Clipboard History. It's really only a minor inconvenience though.

Jason
Marketing in Spain
Marketing & Advertising, 2–10 Employees
Used the Software for: 1+ year
Reviewer Source

I've been using Workflowy as a paid user since 2020

4.0 2 years ago

Comments: Overall I feel Workflowy is a great tool if all you want to manage is a small amount of text such as todolists, your goals or twitter posts. But the value of it drops significantly if you need large amounts of paragraphs, images, videos, etc

Pros:

Workflowy is unique in the sense that every bullet can lead to an entire huge section. Their concept behind keeping things simple is very appealing to people who struggle with too many ideas. I also really like their unique functionality such as mirroring bullets to different areas , the beauty is you can use the mirrored bullet just like normal and make any changes you want. This feature has been essential to my workflow and allows you to keep things right where you need them. You can also share your notes with friends in one click just like google docs. This is convenient. Finally they have a breadcrumb feature that is very helpful to navigate around the app. They also send you an email notification with all of your updates.

Cons:

The problem I found with Workflowy is that having only bullets for everything is not very helpful when you want to store large paragraphs of text, images and other content. I found this to be quite limiting to my workflow.

Joseph
Editor in Israel
Publishing, Self Employed
Used the Software for: 2+ years
Reviewer Source

Can't live without it

5.0 3 months ago

Comments: I've been using it continually for over a dozen years. I don't know how I would function without it. My entire life is in Workflowy. You could probably rebuild a new me using my outline as input.

Pros:

It thinks like I think. I can write, organize, and plan everything from book writing to shopping lists to archiving.

Cons:

There's almost nothing that I dislike. Well, the triangle button on lists would be larger, but that's it.

Krissy
Editor in US
Writing & Editing, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Excellent outlining / list management tool

5.0 11 months ago

Comments: WorkFlowy is great for outlining articles. You can easily drag and drop to re-order sections, and share these lists with other writers on your team.

Pros:

I like how easy it is to create lists and article outlines and infinitely nest them.

Cons:

Sometimes it tries to turn words I use into tags or dates, which are not relevant to my use case.

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