What Is WorkFlowy?

Note taking application that helps businesses manage om in on any sub-list filter list items, collaborate with others and more.

Who Uses WorkFlowy?

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WorkFlowy

4.8 (5)
WorkFlowy
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4.8 (5)
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5.0 (5)
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US$8.00
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4.5 (3,209)
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4.5 (3,209)
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Reviews of WorkFlowy

Average score

Overall
4.8
Ease of Use
4.8
Customer Service
5.0
Features
4.0
Value for Money
4.5

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001

Find reviews by score

5
80%
4
20%
Jason
Marketing in Spain
Marketing & Advertising, 2-10 Employees
Used the Software for: 1+ year
Reviewer Source

I've been using Workflowy as a paid user since 2020

4.0 3 months ago

Comments: Overall I feel Workflowy is a great tool if all you want to manage is a small amount of text such as todolists, your goals or twitter posts. But the value of it drops significantly if you need large amounts of paragraphs, images, videos, etc

Pros:

Workflowy is unique in the sense that every bullet can lead to an entire huge section. Their concept behind keeping things simple is very appealing to people who struggle with too many ideas. I also really like their unique functionality such as mirroring bullets to different areas , the beauty is you can use the mirrored bullet just like normal and make any changes you want. This feature has been essential to my workflow and allows you to keep things right where you need them. You can also share your notes with friends in one click just like google docs. This is convenient. Finally they have a breadcrumb feature that is very helpful to navigate around the app. They also send you an email notification with all of your updates.

Cons:

The problem I found with Workflowy is that having only bullets for everything is not very helpful when you want to store large paragraphs of text, images and other content. I found this to be quite limiting to my workflow.

Courtlin
Courtlin
Director of Consulting in US
Verified LinkedIn User
Information Technology & Services, Self Employed
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

Minimalist tool that delivers but the free tier limits are too low for serious users

5.0 6 months ago

Comments: I used Workflowly for many years as part of a GTD workflow system. However, once I found Dynalist, I dropped Workflowly and moved to that tool (no limits on the free plan!)

Pros:

The minimalist design means the site always loads quickly on desktop or mobile and syncs without any issues. There's nothing to distract you in the app, just your notes and ideas and various ways to slice and filter the views.

Cons:

The 500 item limit on the free tier was ultimately too low for me and the workflow management process that I've developed. There are competing tools with nearly the same feature set that offer unlimited notes/edits per month and that's ultimately what I chose to use instead of Workflowy.

Verified Reviewer
Leadership Life Coach in US
Verified LinkedIn User
Professional Training & Coaching, Self Employed
Used the Software for: 2+ years
Reviewer Source

The Best Kept Secret in Thinking

5.0 5 months ago

Comments: Workflowy is amazing and I am often surprised more people don't know about it or embrace it. It does require you to think for yourself. There are no auto-generated forms or requirements, just you and the screen free to create whatever system or structure of information makes sense to you. That being said, if you change your mind or your needs change, it is just as easy (drag and drop!) to rearrange everything and display it differently. A fantastic search function allows further customization still. Hierarchal lists, free writing, kanban boards, workflowy can do it all in one minimalist package.

Pros:

This is the most flexible, versatile note-taking and making software I have ever used. I have been an avid user for years and completely changed my workflow multiple times without ever needing to leave the app.

Cons:

Automatic back-ups link to a Dropbox account and I would love to be able to auto-save them on another cloud option instead.

Artem
Artem
Senior Product Manager in Serbia
Verified LinkedIn User
Computer Software, 51-200 Employees
Used the Software for: 2+ years
Reviewer Source

My first and best outliner so far

5.0 last month New

Comments: I used WF for task and project management, mostly. I also made my first knowledge base there, but after a while migrated it somewhere else. I still have my logbook on WF and work with it on weekly basis.Another great application is to share information - you may create a list, populate it with references, links, attached files and whatnot - and share it with someone. It's more convenient than making a shared Dropbox folder or using an email. And with WF, you will have some kind of super-simple editable website with permalink.

Pros:

The ease of use is unbelievable. You start with just text in a bullet list and eventually reveal full WF potential - with tags, filtering, Mirrors, and templates.

Cons:

Mobile experience. I can't even retrieve information effectively, let alone edit or compose. The load time is too long.

Juan
Juan
Autónomo in Spain
Verified LinkedIn User
Graphic Design Software, Self Employed
Used the Software for: 2+ years
Reviewer Source

Una buena forma de organizar proyectos y anotar reseñas de contenidos

5.0 2 months ago

Comments: Uso Workflowy para organizar la semana y anotar ideas que sirven para desarrollar próximos proyectos. Con la aplicación móvil tengo la iformación siempre a mano y puedo anotar contenido desde cualquier lugar que luego consulto en el ordenador. Me gusta la limpieza y sencillez de la aplicación que permite utilizarla sin menús complicados y sin necesidad de experiencia.

Pros:

Es una herramienta ágil y fácil de usar que permite tener un listado de anotaciones desplegables para consultar en cualquier momento en el ordenador o el móvil. Permite insertar imágenes y vídeos junto a las notas y enlaces o links a sitios de referencia. Es una herramienta sencilla pero muy potente. La versión gratuita está limitada con un número máximo de inserciones al mes y en la capacidad de almacenamiento, pero permite utilizar todas las características del programa.

Cons:

Sólo está disponible en inglés y no permite cambiar el idioma.

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