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What Is Gaia Workspace?

Gaia Workspace offers a comprehensive solution for collaborative workspaces by integrating Room & Desk Booking, Resource Management, External Booking, and Analytics into a single platform.
With a user-friendly interface, Gaia Workspace streamlines the reservation process, minimizes administrative work, enhances space utilization rates, and cuts down expenses.

Who Uses Gaia Workspace?

Organizations of all sizes that need to manage their space, including co-working/event spaces, flexible workspaces, and traditional offices.

Where can Gaia Workspace be deployed?

Cloud-based
On-premise

About the vendor

  • GaiaDigits
  • Located in Windsor, Canada
  • Founded in 2019

Gaia Workspace support

  • Chat

Countries available

Canada

Languages

Chinese, English, French, Traditional Chinese

Gaia Workspace pricing

Starting Price:

Not provided by vendor
  • Yes, has free trial
  • Yes, has free version

Gaia Workspace has a free version and offers a free trial.

get a free trial

About the vendor

  • GaiaDigits
  • Located in Windsor, Canada
  • Founded in 2019

Gaia Workspace support

  • Chat

Countries available

Canada

Languages

Chinese, English, French, Traditional Chinese

Gaia Workspace videos and images

Gaia Workspace Software - Visitor Management
Gaia Workspace Software - Room & Desk Booking
Gaia Workspace Software - Book a meeting
Gaia Workspace Software - Desk Analysis
Gaia Workspace Software - Space Booking Mobile
View 6 more
Gaia Workspace video
Gaia Workspace Software - Visitor Management
Gaia Workspace Software - Room & Desk Booking
Gaia Workspace Software - Book a meeting
Gaia Workspace Software - Desk Analysis
Gaia Workspace Software - Space Booking Mobile

Features of Gaia Workspace

  • Availability Management
  • Booking Management
  • Calendar Sync
  • Contact Management Software
  • Floor Plans & Maps
  • Occupancy Management
  • Online Booking
  • Resource Management Software
  • Space Reservation
  • Usage Tracking/Analytics
  • Utilization Reporting
  • Visitor Tracking

Alternatives to Gaia Workspace

Appointment scheduling solution that enables businesses to manage online booking, confirmation emails, calendar invites, and more.
Give your people a simple tool to book their desks and rooms — next to the co-workers they miss most. Boost engagement & productivity. Learn more about Skedda
User-friendly, fast-implemented, and space usage-tracking solution for meeting room management. Free 30-day trial.
Desk and meeting room booking system, hybrid work planning, digital signage, and visitor management solutions. Just plug and play. Learn more about YAROOMS
inspace Meeting Room Booking: Effortlessly manage meeting spaces, enhance collaboration, and foster productivity in hybrid workplaces.
Workspaces & Collaborative Workspace Software for Everyone. Workplace software that drives collaboration through intelligent design.
UMA workplace software connects your office IOT supports resource scheduling and delivers data driven actionable insight.
Nspace is an intuitive booking, planning, and visitor management solution built for the modern hybrid workforce.
Meeting room bookings with real-time displays, interactive maps, Outlook Add-In and Calendar-Sync. Customise and control your bookings.

Reviews of Gaia Workspace

Average score

Overall
4.7
Ease of Use
4.7
Customer Service
4.9
Features
4.5
Value for Money
4.9

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001

Find reviews by score

5
71%
4
29%
Rickard
CEO in Sweden
Information Technology & Services, 11–50 Employees
Used the Software for: 1-5 months
Reviewer Source

Empowering the Hybrid Workplace: GaiaWorkspace Review

5.0 last year

Comments: GaiaWorkspace has proven to be an invaluable tool in our transition to a hybrid work model. Its robust analytics and detailed reporting have provided us with critical insights into workspace utilization and resource allocation, enhancing our operational efficiency and reducing overheads.The platform stands out with its user-friendly interface, making it accessible to everyone in our organization. Its ability to dynamically adjust to our evolving needs has truly revolutionized our approach to resource management.Moreover, the exceptional customer service offered by the GaiaWorkspace team has further enhanced our overall experience. In short, GaiaWorkspace is an indispensable partner for any organization navigating the complexities of the hybrid workplace era.

Pros:

Robust Analytics: GaiaWorkspace provides in-depth insights into workspace usage and resource allocation, aiding in informed decision-making.User-friendly Interface: The platform is designed to be accessible to all users, regardless of their technical proficiency.Dynamic Resource Management: The platform's ability to adjust in real-time to evolving workspace needs enhances operational efficiency.Exceptional Customer Service: The GaiaWorkspace team's commitment to prompt and thorough responses enhances user satisfaction.Cost-Effective: By enabling organizations to invest only in necessary resources, it significantly reduces overhead costs.

Cons:

No API: Currently, GaiaWorkspace doesn't provide an API, which may limit some advanced functionality.

Mark
Technology SUpport in Canada
Primary/Secondary Education, 1,001–5,000 Employees
Used the Software for: 1-5 months
Reviewer Source

Easy to Set Up and Use

4.0 2 years ago

Comments: It has been very easy transition to Gaia Workspace. The support from the team has been amazing. They have worked with us every step of the way to ensure the product works the way we need it to. They are quick to respond and have made a great looking, easy to use product.

Pros:

Setting up the software has been very easy, and while our IT team would have to manage our previous room booking software, It is easy enough to manage recourses that someone onsite would be able to handle it no problem.

Cons:

We've struggled to find any meeting room booking software that meets our needs entirely, and with the product being relatively new there were some things missing initially.

Alternatives Considered: Microsoft Bookings and Skedda

Reasons for Choosing Gaia Workspace: Price

Reasons for Switching to Gaia Workspace: They were eager to work with us to make the product function like we needed it to and they were very competitively priced.

GaiaDigits Response

2 years ago

Hello Mark, we are sorry that we didn't fully meet your needs. If you have more to share, we are happy to schedule a time with you.

Patricia
Director of Finance & Administration in Canada
Government Administration, 2–10 Employees
Used the Software for: 1+ year
Reviewer Source

Gaia - Quick, Easy and Reliable

4.0 2 years ago

Comments: Implementation team was knowledgeable, easy to work with and open to feedback. No negative feedback from staff or visitors - everyone quite likes the software.

Pros:

The software was quickly implemented, easy to administer and easy for staff of all technical abilities to use. Visitors were fond of the QR code access to the wellness check-in process.

Cons:

Not able to send an email to admin to remind them to check on status of staff entries - would like that daily or an emailed exception report to use. Data is available in the software - no push of the data.

GaiaDigits Response

2 years ago

Hello Patricia, I am sorry that you weren't completely satisfied with your experience. We appreciate your feedback. If there is anything else you want to share, we are happy to schedule a time with you.

Marcus
Case Supervisor Office Manager in US
Nonprofit Organization Management, 2–10 Employees
Used the Software for: 1-5 months
Reviewer Source

Gaia Works!!

5.0 3 months ago

Pros:

Simplicity and pricing of the product!!!

Cons:

I can’t create a unique floor plan tailored to my building

Alternatives Considered: Skedda

Reasons for Switching to Gaia Workspace: Price and ease of use comparatively!!!!!

GaiaDigits Response

3 months ago

Thanks for your review. Will share with you how to create a unique floor plan for your building.

David
Executive Director in Canada
Nonprofit Organization Management, 2–10 Employees
Used the Software for: 1-5 months
Reviewer Source

Gaia Workspace helps non-profit organizations schedule their facilities

5.0 9 months ago

Pros:

Excellent support and responsiveness to our needs. We have rooms used daily for meetings and social events in our non-profit housing complex by a variety of members who live in the facility and partner organizations who support our work. Different spaces require different approvals, have different equipment and configurations and some have restrictions on the number of times a single user or group can use them to ensure that more of our community can take advantage of the facilities. Not only can Gaia manage all these variables but it makes the overall process very easy to administer. We love the ability to customize our configurations, be able to show pictures of the spaces and integrate them with our website so that everyone can easily see our what we have to offer.

Cons:

The user interface is intuitive and easy to use on the administration side, but it takes some understanding of how to configure the settings. Thankfully, the Gaia Workspace team is available and very helpful in supporting us whenever there are questions or things that need to be adjusted.