--- description: Learn more about Gaia Workspace pricing, benefits, and disadvantages for your business in Canada. Read verified software reviews and find tools that fit your business needs. image: https://gdm-localsites-assets-gfprod.imgix.net/images/capterra/og_logo-e5a8c001ed0bd1bb922639230fcea71a.png?auto=format%2Cenhance%2Ccompress title: Gaia Workspace Pricing, Reviews & Features - Capterra Canada 2026 --- Breadcrumb: [Home](/) > [Space Management Software](/directory/31030/space-management/software) > [Gaia Workspace](/software/1015543/gaia-workspace) # Gaia Workspace Canonical: https://www.capterra.ca/software/1015543/gaia-workspace Page: 1 / 2\ Next: [Next page](https://www.capterra.ca/software/1015543/gaia-workspace?page=2) > Gaia Workspace is a tool designed for office management, which encompasses room and desk booking, visitor management, and analytics. > > Verdict: Rated **4.7/5** by 25 users. Top-rated for **Likelihood to recommend**. ----- ## Overview ### Who Uses Gaia Workspace? Organizations of all sizes that need to manage their space, including co-working/event spaces, flexible workspaces, and traditional offices. ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.7/5** | 25 Reviews | | Ease of Use | 4.7/5 | Based on overall reviews | | Customer Support Software | 5.0/5 | Based on overall reviews | | Value for Money | 4.8/5 | Based on overall reviews | | Features | 4.6/5 | Based on overall reviews | | Recommendation percentage | 90% | (9/10 Likelihood to recommend) | ## About the vendor - **Company**: GaiaDigits - **Location**: Windsor, Canada - **Founded**: 2019 ## Commercial Context - **Pricing model**: Other (Free version available) (Free Trial) - **Pricing Details**: Gaia Workspace offers 30 days free trial for teams and creates an efficient and safe workspace: Basic Plan=Free Desk Feature Update=$5/month/desk Room Feature Update=$16/month/room Screening and vaccination=$1.8/month/user Please see feature details on our website. - **Target Audience**: 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop) - **Supported Languages**: Chinese, English, French, Traditional Chinese - **Available Countries**: Canada, France, United States ## Features - Availability Management - Booking Management - Calendar Management - Calendar Sync - Contact Management Software - Floor Plans & Maps - Mobile Access - Occupancy Management - Online Booking - Resource Management Software - Self Service Portal - Space Reservation - Usage Tracking/Analytics - Utilization Reporting ## Integrations (2 total) - Google Calendar - Microsoft Outlook ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base Software - Chat ## Category - [Space Management Software](https://www.capterra.ca/directory/31030/space-management/software) ## Related Categories - [Space Management Software](https://www.capterra.ca/directory/31030/space-management/software) - [Visitor Management Software](https://www.capterra.ca/directory/10020/visitor-management/software) - [Scheduling Software](https://www.capterra.ca/directory/30087/scheduling/software) - [Digital Workplace Software](https://www.capterra.ca/directory/31536/digital-workplace/software) - [Meeting Room Booking System Software](https://www.capterra.ca/directory/31595/meeting-room-booking-system/software) ## Alternatives 1. [Tactic](https://www.capterra.ca/software/1021948/tactic) — 4.7/5 (73 reviews) 2. [Clearooms](https://www.capterra.ca/software/203753/clearooms) — 4.7/5 (218 reviews) 3. [AllBooked by Skedda](https://www.capterra.ca/software/1073834/AllBooked) — 4.8/5 (70 reviews) 4. [yoffix](https://www.capterra.ca/software/1012952/yoffix) — 4.8/5 (83 reviews) 5. [Optix](https://www.capterra.ca/software/141220/sharedesk-optix) — 4.8/5 (60 reviews) ## Reviews ### "Game-changer for managing our hybrid office" — 5.0/5 > **Tiana** | *April 9, 2026* | Computer Software | Recommendation rating: 10.0/10 > > **Pros**: Gaia Workspace makes it incredibly easy to manage rooms, desks, and office resources in one place, which has completely streamlined how our team books and uses space. The interactive floor maps and calendar-style views give everyone instant clarity on what is available and where they will be sitting, which has really improved coordination across hybrid and in‑office days. > > **Cons**: There is honestly very little to dislike; the product is robust and thoughtfully designed. More out‑of‑the‑box integrations (beyond Microsoft Teams) would be nice to have, but the core features work so well that this feels more like a future enhancement than a real drawback. > > Gaia Workspace has helped us optimize office utilization by digitizing all of our room and desk bookings, eliminating double‑bookings, and reducing the time spent manually coordinating who sits where on which days. The real-time updates, notifications, and location-based check‑ins mean employees always know exactly what they have reserved, while managers get clear analytics on capacity, occupancy, and no‑shows to guide space planning decisions. The visitor management features and external booking links have simplified how we welcome guests and partners, improving security, accountability, and overall visitor experience in our facilities. ----- ### "Easy use office booking solution" — 5.0/5 > **Smith** | *January 30, 2026* | Education Management | Recommendation rating: 10.0/10 > > **Pros**: Easy use, simple UI, good integration with Office suite. Quick check in/out in email notifications, and floor plan is very helpful. > > **Cons**: N/A, probably not integrated with meeting tools, like Zoom. Only integrated with Teams and Office Suite. > > Very good. A small but professional team, provide excellent customer service and solve problems quickly. ----- ### "Usage of Gaia workspace first time" — 5.0/5 > **Qurat** | *November 17, 2024* | Nonprofit Organization Management | Recommendation rating: 8.0/10 > > **Pros**: Its easy to use. It takes time but once you understand this software its easy to use. > > **Cons**: It takes little bit more time understand each and every feature ----- ### "A very positive experience" — 4.0/5 > **Jane** | *June 10, 2024* | Hospitality | Recommendation rating: 10.0/10 > > **Pros**: It was intuative and easy to use. The onboarding was very thorough and super-helpful. > > **Cons**: As it turned-out, it was overkill for what I needed for my tiny boutique space. Would be great for a larger business. > > I highly recommend it to anyone looking to streamline their office operations and enhance their productivity. ----- ### "One-stop solution for planning meeting online" — 4.0/5 > **MD Abu** | *June 21, 2022* | Education Management | Recommendation rating: 8.0/10 > > **Pros**: Gaia has lots of things to offer. We have just used the meeting planning \& space arrangement service from them. They have curated the perfect space for our meeting \& make a beautiful meeting room for us. We can plan the meeting ahead. They provide updates on the event planning through notification. Both the client \& our member were satisfied with the way to deal the matter for us. They are providing time-saving services \& helping corporations to make complex tasks simple. > > **Cons**: We have basically used a portion of the software. We have found that it is capable with more options to offer. We are satisfied with the service we have received in-room management for meeting. > > Overall, we are very satisfied with the service they provided to us. ----- Page: 1 / 2\ Next: [Next page](https://www.capterra.ca/software/1015543/gaia-workspace?page=2) ## Links - [View on Capterra](https://www.capterra.ca/software/1015543/gaia-workspace) ## This page is available in the following languages | Locale | URL | | de | | | de-AT | | | de-CH | | | en | | | en-AE | | | en-AU | | | en-CA | | | en-GB | | | en-IE | | | en-IL | | | en-IN | | | en-NZ | | | en-SG | | | en-ZA | | | es | | | es-AR | | | es-CL | | | es-CO | | | es-CR | | | es-DO | | | es-EC | | | es-MX | | | es-PA | | | es-PE | | | fr | | | fr-BE | | | fr-CA | | | fr-LU | | | it | | | ja | | | nl | | | nl-BE | | | pt | | | pt-PT | | ----- ## Structured Data