Microsoft OneNote

Microsoft OneNote

What Is Microsoft OneNote?

Microsoft OneNote is a fully functional digital note taking application which can be used to organize, share and collaborate on ideas. The solution comes with a free companion application for Windows devices and offers deep search functionality for all notes stored in its system. Users can store and organize audio recordings that are in a searchable format as well as integrate them with other Microsoft 365 products such as Excel or Word. To save time and effort, they can also highlight their handwritten notes by using various shapes and colors on the screen of their mobile device.

Who Uses Microsoft OneNote?

Creative project management solution for creating notes, sharing ideas, adding annotations, and more.

Microsoft OneNote Software - OneNote notebook Microsoft OneNote Software - OneNote annotations Microsoft OneNote Software - OneNote sketching Microsoft OneNote Software - OneNote workbook tabs

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Reviews of Microsoft OneNote

Average score

Overall
4.6
Ease of Use
4.5
Customer Service
4.3
Features
4.5
Value for Money
4.5

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001
Jessica
Teacher in Canada
Primary/Secondary Education, 201-500 Employees
Used the Software for: 2+ years
Reviewer Source

Powerful digital notebook for teachers and students

5.0 2 months ago New

Comments: As mentioned, OneNote is an exceptional digital notebook resource for educators, making it easy to curate course materials, organize them into sections (or units), and share them with colleagues and students. The application is easy to use, and the onboarding learning curve is quite friendly - most of the features are intuitive. There are so many additional functions that more advanced users can explore to customize their notebooks. Especially with stylus functionality, OneNote replaces paper course materials as an interactive digital notebook that students can edit and keep forever without worrying about losing any paper. This has become an essential teaching tool for me as an educator and my preferred notetaking tool as a student.

Pros:

OneNote is an amazing digital notebook for teachers and students. Teachers can create a living course workbook filled with learning resources, including diagrams, videos, and links to online sources. They can also create worksheets directly in OneNote or import an existing Word or PDF document into the notebook that students can edit. One of the best features of OneNote is how smoothly it works with tablets and tablet laptops. With a stylus, students can write and draw in their OneNote notebooks, making it feel like a paper notebook. OneNote also includes a suite of drawing tools that make it easy to draw and label diagrams and even graphs for math. The Class Notebook add-in makes it an even more powerful tool for teachers to manage their classes. A teacher can quickly look into each of their students' notebooks to assess work and leave feedback. Students can sync their OneNote notebooks and receive feedback immediately. With Teams, entire OneNote notebooks can be easily shared between colleagues, and collaboration is seamless.

Cons:

The current OneNote desktop app no longer offers the ability to export pages as .one files, which makes it more difficult to send or attach individual pages. Rather, sharing can only be done through links, which sometimes run into challenges with sharing settings and others not being able to open the page. The inability to rename students at the teacher level also makes the "Review Work" function a bit less user-friendly when teachers try to mark them in alphabetical order. Finally, I would love to see more integration possibilities with other learning management systems.

Kristin
Quality in US
Insurance Software, 10,000+ Employees
Used the Software for: 2+ years
Reviewer Source

Great for Notes and Tracking!

5.0 3 months ago

Comments: Overall this is an amazing tool for note tracking and can even be used for project management. Its does take a little bit of getting use to if you are coming from something more simplistic like Sticky Notes. I have began using this to track project notes, and even notes for calls. You have ability to share among teams, copy and paste pages from one "book" to another. One nice feature is that you can sort of "bend" the system to be used for what you would like it be used for- meaning that you may use it to track one way, but you co worker may use it in another manner. Perfect example I am more of a Book and multi pages with no table, but instead bullet points! My manager loves tables to be inserted and linked out to other items! Both work perfectly and are easily sharable and understandable no matter how you choose to manage your own One Note!

Pros:

This software is awesome for tracking projects, notes, and progress! It is customizable and can be used how ever the user would like! I personally like to section my work out in columns with bullet points, where may manager prefers tables. Some coworkers prefer multiple "books" instead of the method that I prefer is one book, such as Training with multiple pages underneath one book! The system is different if you are coming from a more "basic" system like I was, such as sticky notes! This is Highly Recommended for any member of you team that needs to keep track of notes and even project progress!

Cons:

The only thing "negative", which is really not horrible, is I wish there was more customization to the "blocks". When you start typing on a page, you will see a "block" appear and you can customize the tab color, the size of the box, the font, color of font, and size but I wish you could add a "hue" to the back ground of the boxes to make them stand out a little more- almost as if you were adding different colored sticky notes to the pages! I did find a work around and I am able to highlight the typed notes with a "lighter" color highlight- which works just as well, just does not look as uniform as the rest of the program! Still a highly recommended product!

Verified Reviewer
Assistant Professor in India
Verified LinkedIn User
E-Learning, 51-200 Employees
Used the Software for: 2+ years
Reviewer Source

Review of Microsoft OneNote

5.0 4 months ago

Comments: Yes, I start of saying that OneNote has been part of my life just before pandemic in March 2022. I have used it for lecture notes, live wiring in my video lectures and setting up questions for academics. It has been a very fruitful experience using OneNote. In fact watching my success with OneNote, i have my collogues also to use OneNote frequently. Students have loved it. It has become my sole source of communication and constant engagement with my learners during last 2 years. Loved using OneNote and will highly recommend OneNote to teachers community.

Pros:

OneNote is very easy to use, interface and collaborate in PC, and mobile simultaneously. The natural (handwritten) writings comes out as high quality and are visually appealing. I have been informed by lot of leaners that they loved the notes made in OneNote. The pdf output comes out as high quality every single time. The shapes feature in OneNote has also helped to lot of times , instead of drawing manual shapes. The stroke eraser and normal eraser of different sizes is a huge plus too. The feature called lasso has saves tons of my time to duplicate any content within OneNote workspace.

Cons:

Only it takes someone time to update the contents written. Perhaps the desktop version of OneNote if i felt is more powerful, would love to have similar capacity with mobile version of OneNote. L would be loved it even more when it would be indicated that i have written out of bound, meaning when i convert my writing content into pdf, sometimes content is cut horizontally or vertically, that means i have gone out of bounds of current workspace. That was frustrating sometimes when contents is really huge and has to be converted in one pdf. If OneNote has a feature to indicate the page limit that would be great.

Antonio
Antonio
Senior Solutions Engineer in Italy
Verified LinkedIn User
Information Technology & Services, 51-200 Employees
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

Digital notebook

4.0 5 months ago

Comments: It is good. When you have a product that does what promise to do, you cannot be unhappy. The product is also flexible. Different from other products, it enables efficient collaboration: you can easily share notes to your colleagues and maintain always the historical data.

Pros:

The facility to take notes and share with other people is the selling point of the product. If you need a tool for doing that, OneNote is the right one. You can also organize simply your notes, write documents and add pictures/external content (the possibility to add media is another important feature to consider in the product). You can divide your notes/documents in sections/pages, this helps on searching for what you need. For example, you can have an entire section dedicated to a specific customer, in this section having the notes organized by date.

Cons:

There are no particular pain points. I heard some complaints about the navigation but it follows the standard of other Microsoft products. I would only improve the search feature, in particular from a look and feel perspective.

Verified Reviewer
Regional Compliance Manager in Malta
Verified LinkedIn User
Insurance Software, 201-500 Employees
Used the Software for: 2+ years
Reviewer Source

Take the first step to a cleaner, less cluttered life.

5.0 6 months ago

Comments: OneNote is one of the most popular note-taking apps on the market, and for good reason. It offers a robust feature set, a wide variety of integrations with other Microsoft services and web services, and it’s free.
The app has been around for years and received several updates over time.
However, OneNote’s biggest update in recent memory arrived in 2018 with the release of Microsoft 365 — an updated version of Office 365 that includes all the latest features from the company’s productivity suite. With this new version, OneNote got a makeover and now looks more modern than ever before. It also brought a lot of new features to the table that make it even better than before.

Pros:

It gives you an easy way to keep all your notes in one place. It’s available on every device, so you can access your notes no matter where you are. You can organize your notes any way that makes sense to you—by topic, date or even tags, like #work or #personal.

Cons:

Lack of Customization - It's not possible to customize any of your notes or notebooks in OneNote which can make it difficult if you want something more advanced than what it offers out of the box. Microsoft OneNote doesn't have any open APIs or integrations with third-party apps like Evernote does.