About GraceSoft Easy InnKeeping
Easy to use software for Hotels, B&Bs, Condo Management, Campgrounds RV parks. Booking engine, Channel Manager, POS, CRM, 24/7 support.
Easy to use with already existing employees when the organization install it.
Difficult to use for employees that are old fashioned. Cannot function without internet.
Filter reviews (54)
Filter reviews (54)
An exceptional business tool for the small innkeeper or B&B owner
The software is easily customizable to suit your own hospitality business needs. It helps me keep track of my bookings, invoices, income, form letters, customer lists, etc. I t will even compute the applicable hotel taxes for me. When I have an issue, a quick call to their support team gets it straightened out asap. The first year I was in business, I kept track of all my bookings, billing, payments, reservations, cancellations, et cetera, on an Excel spreadsheet. That proved to be too cumbersome and labor intensive. Regular hotel/motel software was too "big" for my small retreat business, and it was some time before I came across Easy InnKeeping. This software has saved me many hours of "reinventing the wheel" and for that, it's very reasonable price is well worth it!
Sometimes it can be sluggish, but it might be my connection speed which can fluctuate (or maybe I'm just impatient). Customizing the html in the various form letters can be tricky, but the support team has been very helpful in figuring it out for me. Sometimes I have trouble assigning "codes" to new items I offer. I try to re-assign codes I don't use, for new things, and it won't let me just overwrite the original assignation. The only other thing I've had an issue with is sometimes it randomly 'denies access' to certain elements on the Billing page, even though I'm the only one that uses the program. However in that instance, I've found workarounds that avoid it.
it makes managing a number of condos much easier
Comments: it makes keeping reservations alot easier to keep track of.
colorful graph=like reservation calendar with multiple options for each reservation so easier to tract what the status is with a renter
it does not sync with VRBO or the other rental; website I use for listings makes it non friendly for my budget or my time to pay someone to fill in multiple calendars on multiple sights. Is does not print a color copy of the calendars for my staff and cleaning company making it harder for everyone in my employ to follow. Is a bit pricey for what I use it for considering that pricing is coming down on alot of software. I basically use the calendar system, would see alot more value if I used all the functions so my bad to a point.
6 years ago
Dear Barry, Thank you for your feedback! We understand your needs, and have interest from other clients as well in VRBO integration. Our team is working on an interface with VRBO, and we will let you know when that is available! Thank you for choosing Easy InnKeeping
As a standalone it's pretty good BUT if you connect to Expedia, beware!
I've been on this for about 5 months now and it was a toss up between WebRezPro, and I'm wondering if I should have gone with the latter. Neither company could convert my data from Rezovation besides the customer table, so I lost a decade of history. I went with Easy Innkeeping because they had the ability to set up a different child/adult extra person rate. It's amazing how many software packages don't. The Easy Innkeeping refresh rate is annoyingly slow, I just expect it to be less than a second. I also don't like that they maintain their own hardware, I would rather they put it on Amazon or Google's server farm, like Clock PMS. They don't charge for bookings over their own system, but $3 for reservations which come through Expedia. The main problem is that data doesn't come over right. The entire amount shows up in the daily rate, no tax or other items, so I have to re-enter it. And I've asked numerous times. And, get this, if you want to set up a minimum stay on weekends, you have to create a separate seasonal rate for every weekend! if you have a Bnb like me, this is not the software you want. They were able to update it via a script on the back end, but it's such an easy thing to code for since they already have a way to apply a rate to the days of the week, it should be just a matter of checking off a box where you want to apply the minimum nights. Tech support is mostly by chat, their little window will pop up saying 'approximate wait time is one minute'....I've gotten that message and waited 20 minutes without result.
They are constantly improving the software, and uptime has been very good. They run on top of some other software so that when an employee logs in, their password displays in the open in the URL for a second or two. WTF, you may ask? Well, yes, so if you're worried about your employees hacking into another person's account, this software isn't for you either.
Oh, I paid a year in advance, and for 2 months haven't had time to verify the expedia bookings were correct, so they cut off my access to the software even though I paid for a year, over a $30 past due bill. And they cut it off at night, when they don't have anyone available to take a payment. So yeah, I'm going to start looking around.
7 years ago
Hello Matt, It is unfortunate that your experience with Easy InnKeeping was not upto your expectations. It is our continuous endeavor to enhance client satisfaction. We value your feedback as it has helped us to greatly improve Direct Connect functionality through our channel manager and have made some remarkable progress along the way. We look forward to the opportunity to service your property again in the future. Team EIK
Great Software for Running Your Guest Lodging/Vacation Rental Business
Comments: I have been using this product for running my vacation rentals and b&b for over 15 years. Although I use a variety of booking services, Easy Innkeeping is my master software for managing reservations, running financial reports and coordinating cleaning services for my properties. Can't live without it!
Visual view of bookings across units by month.
Sometimes a bit finicky on my iphone. I use 90% of time on my laptop and use ipad for bookings when I am mobile. The size of the ipad is perfect for the monthly view graphic which is a wonderful way to check availability when away from home.
Excellent Company and Excellent System
I love most of the system. I bought it years ago because of its ease of use and style. I needed something with icons and pictures that would trigger my memory!
2 small issues.
Guest Name field won't accept anything with hyphens or extra marks. So hyphenated names or names with umlauts etc never work. It's very odd.
Secondly the viewing pain for CC done allow one to use when updating a payment or refunding. I have to pull out a paper to write the number down, then retype it into the field. Seems like there should be an easier way.
Ease of use. Colors and icons are clearly visible.
Name field won't allow hyphens or any marks.
Overall it is good
Comments: Easy use for all of my staff. Convenience for ownership. Sometimes the email confirmations are messed up though. Different fields don't read certain email addresses or names so hopefully that will get fixed.
Updates all the time. Color coding. Guest functions are easy to setup. Live chat is nice. It is easy to update the profiles.
Customer support can be difficult sometimes. Some of the functions are not the best. Group bookings aren't easy.
6 years ago
Dear Lauren, Thank you for your feedback. We are working on some design changes to make group bookings more user friendly.
EZI is very good for the use that I have for it, a whole different category than just a hotel.
Comments: That I am able to make reservations and send from any of my devices and adapt the software to what I actually need.
The software is very good for the use that I have for it. I used it in a different category than what it is actually set up for and so far up to now I have been able to adapt it for my needs.
Hi the new templates are a little bit confusing to someone that does not have all the technology and up to date features that has been recently installed.
Comments: I moved this little inn from pencil and paper to having software. It has been a great experience getting everything online. The improvements that they continue to make keep making this more and more user friendly. I have recommended it several times and will continue to do so.
It is very user friendly.
Some of the changes that have been made were not made known to the users, so when we tried to make changes in a reservation it wouldn't allow it.
Works for my company
Comments: Convenience for Owners and staff. Works with our online website to show rooms that are sold out. The staff is easy to use it and the live chat option is great.
The quick add feature is nice. Additionally, we have enable automatic email confirmations in our system to be send.
Sometimes the names and emails for the guests profiles aren't recognizable. I have had to submit a few work orders for this.
Easy to use and good response time from service dept
Comments: Managing our bookings in real time
Ease of use for staff. Like the color coding option for us to differentiate bookings and situation at our Inn
How the reservations don't map well for Third Party bookings. Reservations will put guest in different rooms if they are a multi night booking and then we have to move them back around to get them in one room
Very happy with this product
Easy InnKeeping has made a huge improvement to our processes for scheduling and managing reservations. It is fairly intuitive to use, good functionality for creating and changing reservations, emailing guests, etc. I appreciate that the support staff is available, listens to suggestions and generally responds quickly.
The setup process was challenging and I could have used more and better training and follow up from the sales team during that process. Once we were up and running, it has been pretty smooth sailing but getting to that point was frustrating. Worth it in the end I would say as I have been overall very happy with the product.
Thank you Alix for your review. We hope to keep the upgrades coming.
The program isn't set up to handle the way I book for my retreat. But the team customized it for me!
Comments: Previous to using EasyInnkeeping, I was using Excel + Quickbooks + Google Calendar. This makes life SO much easier!
Tech support - 9 years ago when I started using the program, I had difficulty customizing it to handle the parameters for my retreat facility. The team was able to give me workarounds that make it work for me!
Sometimes it doesn't work the way I expect it to - sometimes status on the calendar doesn't show properly. I experience a little bit of difficulty editing the confirmation letters.
Comprehensive software but....
Comments: But it seems to be in its infancy. Not sure if this is a startup company with a great future or an ancient technology on its way out. Parts of this software seems to have some great features but the implementation is sloppy and buggy. We have been evaluating this company for quite a few months now and needless to say we are concerned about its future. Sometimes they miss the mark with some of the most basic features but then excel in other areas. Our confidence has been tested several times and unfortunately we feel it is not ready for prime time for larger companies. Might be ok for a mom and pop with a couple of customers a months but larger hotels and resorts will most likely find it falls short on speed, accuracy and customer service. The most troubling aspect we ran into was having customer service, who is the same guy over and over, eventually just ignore us over bugs that they could not figure out.
6 years ago
We are pleased to receive feedback. We have always valued client feedback in the continued improvement of Easy InnKeeping software services. Our core product, Easy InnKeeping has been in the market since 1999, and the features you are referring to as `excelling¿ I would guess refer to some of those features. According to our records, you did have some challenges with implementation of a newer interface called `Direct Connect¿ which connects our Easy InnKeeping service with OTAs like Expedia and Booking.com . We certainly apologize for the frustration that you and a few other clients experienced during implementation of this interface end of 2015. We have since been able to address these issues and our implementations of the Direct Connect interface since the 2nd quarter of 2016 have proven stable and smooth.
I like Gracesoft Easy Innkeeping continued improvement quality
Comments: I have been using the software product for running my hotel business for two years. The software meets all of my needs coupled that the software customer support is excellent and saves time. I like the way it sends quick confirmation reports to our customers. The recent interface with VRBO upgrade shows they are constantly improving the software. Recommending it to new users to try, it will easy their business stress.
Reservations can be done across all devices like phones, computers, iPads etc.
Changes in reservation when made, sometimes seems difficult to do because of up to date features that has been installed.
No fuss software
Comments: Easily accessible software over many platforms. If you have an internet connection, you're in.
The interface with Easy WebRez. The ease of use. The array of options available for your facility, regardless of size.
Has proven impossible to download all of MY data, on need. The inability to set seasonal rates by month/day only. Must redo every year and sometimes online bookers slip through with the off season rack rates.
Good product for a reasonable price.
Comments: We are 40 rooms Inn and were using GraceSoft for a long time. Help was always available when we needed it.
User-friendly, great price, help is always available in a short time.
Good enough for the price. Could be more features.
Thank You so much for using our system for a long time. We value your feedback
Great reservation system for the Mirabelle Bed and Breakfast
Comments: Uptime is great ... meets all of our needs ... customer support is excellent ... time saver, especially with repeat customers ... love the ability to quickly send a confirmation to our guests. We helped sell your system to another local bed and breakfast!
Ability to enter reservation via cell phones, iPads, etc. while away from our B and B
Capturing customer data into excel to perform analysis on my own ... but I have not discussed this with customer service.
Comments: I mean over all it is convenient. If I am at home I am able to review the system without any issues. My team finds it easy to use and manage.
Server based, works in all browsers, goodnreporting, adding users is easy, room descriptions are nice
Room blocks are so hard to use and move forward with. There is no consistency between quick reservations and full reservation screen.
Before EasyInnKeeping my business was a disaster. It was difficult to keep track of reservations.
Comments: Helps me stay organized. Easy to use.
I like the fact that I can see everything on one page. There are many features that I haven't used yet, but will be using them because of their functionality.
One thing I've found that I don't like is that I can't change the name of the guest without deleting the reservation and re-creating it.
Comments: Organize reservations work.
User Friendly It was easy to set up. It is easy to use and visually easy to understand. For poeple that are not that computer literate, can be used immedately.
Glitches that do not allow you to perform certain tasks. such as not being able to get all fields in the reports.
Comments: Been a good relationship with EZ Innkeeping. Support is good and responsive. Need to fix some elements of Direct Booking to make smoother for customer
Ease of use and mobility
Improve Direct connect issues to avoid overbookings. Also how multi day bookings get slotter into multiple rooms makes more work for customer and causes some confusion
Very easy to access and use
You can check pretty much everything and status recode etc. Printable. It has also inventory control provisions.
Not really. But one thing I should really like say that in the of enter the guest information need to click at least 2 times . If it fixed it will be the best software in the market.
Never had a problem using Easy InnKeeping since our company has started using it.
Comments: Easy to use for our company. No double booking.
It is really easy to use. Easy to add and delete reservations. Especially months in advance. All updates have also worked great. I don't have any issues with Easy InnKeeping. Everything has worked great since our company has started using it.
Good for beginners
Comments: For people who are not computer savvy, this is a good program to start. The challenges: not being able to produce the reports that I need even if I customize it, since you cannot get all categories in the report. Sometimes follow-up have not been the best with the issues I had asked to be assisted.
Not being able to produce the reports I need.
Easy to use software.
Comments: It took some time to set up, but now that it is set up it's an easy software to use. Ties in with our website easily, customers can book directly from our web site.
Easy to use. Integrates with our website so customers can book on line.
When entering data, refresh rate can be slow. For example, when entering a reservation, refreshes after entering data in each field, rather than after the information for the reservation is completed.