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About Trello

A visual collaboration tool that creates a shared perspective for your team on any project in a fun, flexible, and rewarding way.

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Pros:

Trello is extremely intuitive, fast, and beautiful. It has some of the best UI I have ever had the pleasure of using.

Cons:

The task management system is bad and when the project gets to an operational phase, the performance of the team suffers.

Trello ratings

Average score

Ease of Use
4.5
Customer Service
4.3
Features
4.3
Value for Money
4.5

Likelihood to recommend

8.5/10

Trello has an overall rating of 4.5 out 5 stars based on 23,261 user reviews on Capterra.

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Antonio
Antonio
CEO in Italy
Verified LinkedIn User
Financial Services Software, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

The road to your personal successes, all on a slight of hand!

5.0 4 years ago

Comments: Exceptional, being a company involved in financial services we need to accomplish tasks and assignments in the fastest and more efficient possible way. Trello makes this way easier.

Pros:

Trello is an incredibly user friendly software, it's easy to use and you can quickly get familiar with the dashboard. For people who, like me, tend to organize things by "visual schemes" (eg. colors, lines ecc) trello is perfect! The possibility of creating different colored labels depending on the priority of a certain task will make the dashboard easy to access and fast to share. About sharing, the task assignment is really intuitive and catchy, you can either drag and drop the members of your team on a certain task or, for those who prefer more formal things, you can invite them by email to join a certain task. Mobile and Desktop interfaces are very stable, fast and fluid. Me and my team never came accross any critrical bug.

Cons:

The thing I absolutely liked the least of the software is the fact that it's not possible to upload a custom picture for the background on Lite accounts but, of course, one does not buy trello just to get his custom background. So to sum up, no critical cons.

Nick
Assistant Property Manager in US
Real Estate, 51–200 Employees
Used the Software for: 1-5 months
Reviewer Source

It's my Trello, and I need it now!

4.0 2 weeks ago New

Comments: I used it for 3 months every day. It's a great tool for task management, and the price for full access is comparable to its competitors like Todoist or Microsoft Planner.

Pros:

The navigation through the software, the compartmentalization of the how the tasks are set up. I also liked the accessibility settings. I was able to change the theme and background and really make it my own.

Cons:

I had to pay for full access. Most task management tools are similar in that aspect. I felt with Trello, there was less offered on the front end, and more offered on the back end for full access, compared to its competitors.

Donna
Admin in US
Marketing & Advertising, 11–50 Employees
Used the Software for: 6-12 months
Reviewer Source

Trello can b egreat once you adjust their flow

3.0 2 weeks ago New

Comments: Once you get over the learning curve I'm sure this is good for most people to use

Pros:

Getting notifications and reminders on task was great.

Cons:

Setting up notifications or task in the correct format took a little time to adjust to the flow of trello with creating things.

Kyle
Project Manager in US
Automotive, 1,001–5,000 Employees
Used the Software for: 1+ year
Reviewer Source

Alternatives Considered:

Trello - Simple and Easy Project Management

4.0 2 months ago

Comments: Trello is great! There are some slight annoyances, but being able to in depth track everything is great!

Pros:

I can easily assign projects, and track the progress of them between staff members.

Cons:

The switching between boards can me a little bit annoying.

Shella
Marketing Consultant in Canada
Marketing & Advertising, Self Employed
Used the Software for: 2+ years
Reviewer Source

Go-to Project Management Software for Collaboration

5.0 2 weeks ago New

Comments: I have been using Trello for a very long time. It was my first introduction to using digital product management. Most of my clients already use Trello which makes it easy because I don't have to sell them on the software.

Pros:

I like that Trello is simple to use and gives you a lot of different ways to manage your projects and collaborate with others. Additionally, I appreciate the number of Workspaces even on the free plan that allows me to organize and collaborate on a number of projects. As a freelancer, it is helpful to have different Workspaces for different projects. I also like that I can copy checklists from one board to another and create templates. This helps me manage repeated tasks that I do for different clients and manage my SOPs.

Cons:

I'd like to be able to add custom fields but the add ons for this require a paid plan. This would help me systemize repeated tasks.

Katie
Secretary in US
Construction, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

Great Tool for Job Organizing

5.0 last week New

Comments: I use it to keep anywhere from 50 to 100 ongoing jobs organized and to keep 400+ service customers on schedule. It's easy to move things and set rules to keep things moving in the right direction.

Pros:

I love how easy it is to manage multiple small projects at once.

Cons:

It isn't industry specific and doesn't allow you to set rules based on custom dates.

Verified Reviewer
Verified LinkedIn User
Biotechnology, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

For work and for personal use

4.0 last month New

Comments: Our team loves using it. We know exactly where the bottleneck was which sometimes it was me. I also personally use it for smaller projects

Pros:

We had multiple projects running simultaneously, and it was easy to track and move them through different stages. The platform is pretty straightforward to use. It resembles a big board with sticky notes, which can be shared with the entire team, making collaboration seamless.

Cons:

I wish there were more functions available for each card. While it gets the job done, there's definitely room for design improvements to enhance usability and functionality.

Skyler
Social Media Specialist in US
Marketing & Advertising, Self Employed
Used the Software for: 2+ years
Reviewer Source

Huge Trello Fan

5.0 3 weeks ago New

Comments: I set up Trello boards for my clients so that I can submit my work on one board, they can review my work on the next board and then move it to approved. It helps me streamline and keep track of all of my work for my marketing clients.

Pros:

I love the Kanban style of Trello. I've used the platform for years because I enjoy that method of organization.

Cons:

The only con of Trello is the pricing. I was using it for my large team but then they changed the pricing and they were going to charge me per member so I cancelled it for my organization and just kept it for personal use.

Hanna
Multimedia Manager in US
Media Production, 2–10 Employees
Used the Software for: 1+ year
Reviewer Source

Strong, Moderately User-Friendly Kanban-Type Project Management

5.0 2 weeks ago New

Comments: I think Trello is overall a strong project management systems that works best for moderately tech-savvy teams and visual learners. You might have a learning curve with employees unfamiliar with Kanban board type systems or who struggle with having to click through multiple options to see the full information on each card.

Pros:

I love that Trello creates a visual Kanban board, allows for color-coordination, and makes it simple to tag team members to tasks and follow-up. I also like that you can add attachments (links, images, videos, etc.) to each card.

Cons:

While Trello feels very user-friendly to younger users, employees who are less tech-savvy seem a bit overwhelmed with Trello's interface. I will also add boards can be a bit glitchy at times--sometimes I suddenly wouldn't be able to add a card to a section, or couldn't save my edits. I wish there was a way to automate reminders for cards that have been left unopened or unaddressed by tagged persons.

Joy
Joy
VP, GTM in US
Verified LinkedIn User
Computer Software, 201–500 Employees
Used the Software for: 6-12 months
Reviewer Source

Trello is functional but not fantastic

3.0 last month New

Comments: My company used Trello with a third party Marketing agency and I found emails to be more efficient than logging into Trello and checking on the individual project cards.

Pros:

Trello does allow you to see the latest updates from team members and comment and add progress as needed.

Cons:

Trello is not intuitive and can be complicated to navigate if you have multiple projects happening at the same time. Also, many times people don't consistently update Trello which isn't necessarily the fault of the tool but it limits the value.

Aman
Scrum Master in US
Information Technology & Services, 201–500 Employees
Used the Software for: 1+ year
Reviewer Source

Alternatives Considered:

Best once you get it

5.0 5 years ago

Comments: This is an excellent software. A little difficult at the first but once you get used to it. It is easy and reliable.

Pros:

This product is very useful for the users who want to organize their team working. The schedule and the team meetings. The user who are planning to organize sprint should use this software as it is very useful for sprint planning. I used it as Scrum Master to design product backlog

Cons:

It is little hard to get used to when we first started using this software and it is also tricky when we use it with other applications.

Lisa
Freelance Writer in US
Writing & Editing, Self Employed
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

Amazing software!

5.0 5 years ago

Comments: Excellent. Most people I know who have started using this software, myself included, quickly find that it is very useful in improving productivity and reducing stress. After using it for work I liked it so much that I now use it regularly in my personal life as well.

Pros:

The learning curve is very small. The visual style is super helpful in managing projects. The amount of added features is vast and growing all the time. It feels very lightweight and easy/quick to navigate across multiple platforms and devices.

Cons:

Would like to have swim lanes be an option. The recently updated reminder feature is nice, but I would like fully-customizable reminder options. Would be great to have a feature where if you mark a task as complete it can automatically be moved to a "Completed" column.

Michael
President in US
Publishing, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

Great Tool for Staying on Track

5.0 5 years ago

Comments: It's a great tool. The paradigm of board / list / card is easy to follow and simple to teach to even the most technophobic user.

Pros:

Trello's "board / list / card" format makes it great for sharing tasks and passing them over to other departments to track production flow. Our company produces upwards of 200 new products per year so the production details are passed between departments and handed-off with ease with this tool.

Cons:

The Free Tier versus the Business Tier is a big jump. There's very little room to tiptoe into the commercial version of the tool. The Business version is expensive for large organizations. That being said, the free tier does everything we need it to do. The biggest downside of this system is that you can potentially back up the system by downloading json files, but there is NO TOOL to restore lost data! One would have to manually re-enter every card and every detail in the system which would be a disaster. They really do need to focus on their import/export abilities which are currently completely nonexistent.

Jeremiah
Jeremiah
Head of Optimization and Engagement in US
Verified LinkedIn User
Computer Software, 51–200 Employees
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

The simplest project management tool I've ever used

5.0 5 years ago

Comments: Trello is incredible. For a small, agile, team trying to manage the day-to-day operations, it's perfect. If you're looking for something to manage organizations in the hundreds or thousands, or something with sophisticated reporting, I'd look at other options.

Pros:

Trello is dead simple. It takes about 30 seconds to signup and start using it for task management, and another 15 minutes to start understanding how to do some more sophisticated tasks with the tool. It's also extremely easy to use for collaboration. Because of the easy signup it's better than most tools for bringing in other team members and easily working them into the everyday flow of the software. I also love that it's free for the basic tools. We have a team of 12 people who use it on a daily basis and have never had to pay for usage. That said, if we wanted to use it with other teams we'd likely need to pay, but it's still substantially less expensive than the alternatives. With Trello it's really easy to manage multiple boards which is super handy because I can manage both personal and business tasks from the same website, without needing to switch logins.

Cons:

There's not much to dislike about Trello when used for smaller teams/organizations. The core features are definitely a bit limited compared to other top project management tools, but there's a lot of really solid additions on paid plans that help level it up. It probably wouldn't be my choice for project management in an organization of hundreds, but for our purposes it works extremely well.

Maria
Operations Manager in US
Computer Software, 11–50 Employees
Used the Software for: 6-12 months
Reviewer Source

Alternatives Considered:

Great product for the price

5.0 4 years ago

Comments: Overall, I'd recommend this product to anyone who is looking to get started on simple task tracking, especially within a team. Hoping the product will release more features, like the ones mentioned above.

Pros:

I love Trello's clean and customizable UI. It makes it easy for me to track tasks and to add as many columns to indicate a task's status as needed.

Cons:

Lack of features that could immensely improve the product, such as time tracking for individual projects and increased ability to collaborate with other users. Some features I wish it included are: calendar view to see deadlines for specific tasks, and dates added to comments so updates can be tracked.

Curry
Videographer in US
Media Production, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

Simplest project management software I've ever used

5.0 4 years ago

Comments: From business use to personal, moving files, storing attachments, making checklists, dialoguing with co-workers, and managing all projects in a visually pleasing style - Trello has it all, and it's much better than all of the competitors.

Pros:

The seamless integration of features. It's so easy to switch between boards, clearly see all projects, and the timeline of all upcoming deadlines thanks to the wonderful (and rare) calendar feature. I wish I had that now! It makes creating something like a video production calendar very quick and easy to follow. The cards themselves are extremely customizable; checklists, attachments, comments, and more could not be easier to add and track. For someone visually oriented, this is an absolute must. Another great feature, there's a free version! Most other management softwares don't have that.

Cons:

The archive feature is my main concern. I wish there was a better way of removing projects, other than "archiving" them. Sometimes I need to access these cards and there's not really a simple way to find them. Because of this, my workaround was to have a "completed" board that I would put all finished cards in. Annoying at first, but because the site is so great, I didn't mind after a while. I also wish you could color code things and create labels like in Monday.com.

Astrid
Astrid
Senior IT Recruiter in El Salvador
Verified LinkedIn User
Outsourcing/Offshoring, 201–500 Employees
Used the Software for: 6-12 months
Reviewer Source

Alternatives Considered:

Remote Project Management? Trello is your tool!

5.0 2 years ago

Comments: "Chef Kiss! 5 stars, would totally use it again"
I know it's super cliche but is true, I love Trello and after working with sooooo many project management tools Trello is among my Top 3, and whenever a new client tells me "Let me add you to our Trello Board" I cry put of joy because I know I am gonna have the information and support I need just a click away.

Pros:

Honestly, there are so many things to like about Trello, how user-friendly it is, you can literally teach anyone how to use Trello in less than 20 minutes. Super easy for people who are starting doing project management, visually a blast and you are able to have full visibility of stages and day-to-day tasks. Managing backlog is super easy and you are able to truly focus on what is important and not feel like you leaving anything out.

Cons:

If you are looking for a more confidential set type of tool maybe Trello is not your thing. Some of the projects I manage need some part to be public and others to be more on the low and since Trello is more focus on open collaboration I find myself needing to share classified files outside the tool which can complicate and confuse my peers, but honestly is more of the project itself than the tool.

Angelo
Associate Product Manager in Benin
Internet, 201–500 Employees
Used the Software for: 2+ years
Reviewer Source

My Trello Review: A Comprehensive Look

5.0 2 years ago

Comments: Overall, Trello is a great tool for collaboration and organization. Its intuitive user interface and customization capabilities make it an ideal choice for teams of all sizes. While it may have a slight learning curve, the ease of use and integration with other applications make it an invaluable asset.

Pros:

Trello is an incredibly useful tool that helps to keep teams organized, informed, and on track. With its versatile and intuitive user interface, Trello is easy to use and understand. The ability to customize boards and integrate with other popular applications makes it a great choice for collaboration.

Cons:

While Trello is an incredibly useful tool, it does have some drawbacks. Certain users may find it a bit confusing to use and some features may require a bit of a learning curve. Additionally, the free version of Trello does not offer some of the more advanced features, such as integration with other applications.

Houyamne
Houyamne
UX Designer in Cameroon
Verified LinkedIn User
Marketing & Advertising, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

"A task-steppa that faciliates team communication and fascinates teamwork collaboration"

5.0 last year

Comments: Trello helps us to interact on team projects easily.

Pros:

Above all, Trello helps our team to smooth work and collaborate easily. It's the ultimate gear for our productivity shuffle.It offers affordable subscription plans among which there is a free one and it supports 100s of our most-used integrations.From project ideation to strategic planning processes, Trello makes it possible to accurately implement them. It lines up with our team's goals and provides a simple and fun work environment.We create branded boards, cards, and custom lists for all our projects and easily grant different access roles to every single member of our team. There is no other definition of fun, Trello is always our to-go team communication software

Cons:

Personally, I think Trello is great already and maybe I haven't experimented with any drawbacks yet, but should there be any room or aspect that needs improvement, I will share.

Joseric
Joseric
Project Manager in Philippines
Verified LinkedIn User
Utilities, 1,001–5,000 Employees
Used the Software for: 2+ years
Reviewer Source

Trello for Work and Private stuff

5.0 6 years ago

Comments: Trello will highly improve your productivity for both your office work and personal life. It did to me. You can organize action items (or just about everything any list can do) in a fun and colorful platform. Try it by starting with the basic Trello (free) which is fantastic in itself and might be even more than enough for basic needs.

Pros:

I love Trello boards! Ever since I was introduced by my manager to the concept of Kanban boards and Trello, I have loved this app for use in the office (required for my team) as well as for my personal productivity (i.e., my private life). We started using Trello when it was just a simple Web app (used only via the web browser), now I love it even more since they already created an installable version for my devices both Mac (office work) and Windows (personal pc) as well as an Android version (mobile phone). Now I can access my boards anywhere I go. Also, the recent addition of the Home page sort of Wall (like facebook) made it easier to have a rundown of the cards/boards that were recently updated or nearing its due date. This is very useful when you already have multiple (or tons of) boards. Notifications are fantastic! I get reminded via email when a card is due, or whenever a team member makes an update. One more thing I love about this is that you can share boards in public/private/teams. This makes collaboration with external stakeholders possible (or simply just wanting to share a board to the entire internet population).

Cons:

The Free version does not allow you to extract all your boards into a spreadsheet format (e.g., excel). Anyway, I was able to try it out (before subscribing) via a Powerup I got for free. I'm not sure about the logic of having to "Archive" a card first before being able to "Delete" it. Maybe there is a reason, but sometimes I would just like to delete a card straight away.

Matt
Director of Information Systems in US
Verified LinkedIn User
Printing, 51–200 Employees
Used the Software for: 2+ years
Reviewer Source

More than just virtual sticky notes, a great way to manage To Dos.

5.0 6 years ago

Comments: I have used Trello for many years for managing projects and To-Dos for IT scrum processes, and I honestly don't know what I would do without it - it really does help keep everything organized and running smoothly.

Pros:

We use Trello for managing our software development in a Scrum workflow. We have separate boards for backlog items, current sprint items, and completed items. We utilize the scrum for trello add-on that gives us the ability to add estimates and actual work time spent on each card. This gives us a simple list of items to manage that Trello makes very easy to move around. It is hard to explain exactly how great this makes managing the workflow, but it is all centered around how easy Trello makes it to use their software. You can litterally just click into an item and start typing and then click to drag and drop that item around. The super simple interface that eliminates the need for training on the tool is what is really great about it. Keeping the interface simple and easy to use builds instant adoption from users across the organization. To top it off, the free version of this software is very functional - eventually you will want to purchase for extra features like active directory integration, but it is great that they let you use a very functional feature rich version of the software at no cost for an indefinite amount of time.

Cons:

My only complaint, and this is more of a feature request than a complaint is when you have a large number of cards it would be nice to group cards and be able to view or manage cards in a group. Sometimes we have several items that are tied to an epic, and when something changes related to that epic you need to visit and update each card. We keep track of these with careful naming of the cards that includes the epic name, but it would be nice to have a more integrated way of managing these groups of cards.

Rajesh
Co-Founder in Bangladesh
Writing & Editing, 2–10 Employees
Used the Software for: 6-12 months
Reviewer Source

Task Management is now in your finger tip

5.0 4 years ago

Comments: Back in the day, when we used to write down our tasks in a diary and notebook which was so much analog and difficult to manage. But, in this modern world, when technology is developed and came to its peak, we should not struggle with our task management. Trust me; Trello makes task management easier than ever. Now, you can track all of the tasks of your boards or projects. When it comes to my personal opinion, I will always give a higher rating to this innovative software as it makes my work-life so convenient and easier.

Pros:

There is no denying the fact that Trello is so much impressive when it comes to managing your tasks. Trello makes my work life easier. The most impactful feature of this software that I found helpful is I can organize my tasks into several categories. For example, now I know what task is not completed yet, what I am doing, and what I already have completed. Even I can track my completed tasks to follow up further if I have to do that. Trello is so much easy to use. The templates are so much user-friendly. You can even tag your co-workers and when it comes to monitoring the tasks, it becomes so much easier. Another impressive feature I like about this software is I can attach necessary documents to make the task presentable and easy to understand to everyone.

Cons:

First of all, Trello has great room to develop in its storage options. Besides, I found there is a good limitation in using keyboard shortcuts. On top of that sometimes managing too many tasks become so hectic. Currently, tasks are allocated to only one project or board. I think they should also improve the overall co-ordination option between different boards.

Anton
Anton
SAP Team Lead in Australia
Verified LinkedIn User
Information Technology & Services, 51–200 Employees
Used the Software for: 2+ years
Reviewer Source

Simple Boards for Simple Project Management

5.0 3 years ago

Comments: I think that the Trello is a very useful tool to manage small and mid-size projects (or parts of big projects, like a board for a development team or boards for a specific team (not all-in-one). I have used Trello for 5 years now and what keeps me still using it - it's because it's the most simple task management software ever created and most of it is free. So why do You need something else (only if You're not looking for something more sophisticated)?

Pros:

Trello is very "easy" in many ways and it's the best feature: - it's easy to use - You don't need any training to start managing tasks and projects in Trello; - it's easy to set up - just 4-5 minutes and You're ready to go (if You use a template provided by the Trello team - You'll need no more than 1 minute); - you don't need additional software - all works in web-browsers even on mobile phones (although there are native apps for iOS and android); - you can easily use it every day for stand-ups, workshops, etc because You see all the relevant information and can update tasks in real-time; - there are many power-ups (some free, some not) that can make your Task management more reach, bring more context or useful tools from which You can benefit.

Cons:

It's not for complex projects (like with Gantt charts and long lists of dependent tasks) as You definitely will lose the focus on Your board with huge amounts of tasks. It's best to keep it simple - that's where the efficiency thrives. Also, as Trello relies on Your vision of task/project management, sometimes You can find yourself overcomplicating stuff...

said
manager in Morocco
Construction, Self Employed
Used the Software for: 1+ year
Reviewer Source

A great tool for organizing projects and achieving productivity

4.0 9 months ago

Comments: An easy and organized experience for managing my projects and tasks I was able to create boards containing lists and cards representing tasks provide me with customization and easy collaboration with colleagues using the simple user interface makes it easy for you to organize and follow up on work and I found the details of my project neat and clear

Pros:

Ease of Use A simple and intuitive user interface makes it easy to organize projects and tasks , Collaboration Trello allows users to collaborate online and share projects effectively Organizing Cards you can effectively organize tasks using cards and lists Flexibility in customization you can customize the board, cards and lists according to your needs , Availability across device Trello can be accessed through the website or mobile apps, allowing you to manage projects anytime, anywhere

Cons:

Free plan limitations There may be some limitations in services and features with a free subscription Complex project details for large and complex projects organizatin may be less effective compared to advanced project management tools Reliant on lnternet connection which can be inconvenient if the connection is lost , lack of advanced features compared to some other project management tools, trello may lack som advanced features data security for projects that handle sensitive information users may need to ensure the security policies followed by trello

Nathan
Nathan
Digital Marketing Manager in Zambia
Verified LinkedIn User
Used the Software for: 2+ years
Reviewer Source
Source: GetApp

The good, the not so good and all of Trello

4.0 6 years ago

Pros:

Trello is an easy to use to-do list/project management app. After being introduced to it 3 years ago, its the one todo list app that I keep coming back to. 1) The intuitive design of Trello makes it easy to get started. Its functions just work, whether its drag and drop, moving cards across lists, or setting up boards, you can easily get started using Trello in minutes. Trello's simplicity aids in its overall feel and use. 2) Trello's cards & lists allow you to really go in depth with project planning. While other platforms may have to do lists of sorts, with Trello's you get a checklist for each card, which can be a task with sub tasks. The use of the boards and lists also helps for those that need deep project management features 3) Trello has some hidden gems such as free downloadable boards, a Calendar view for lists vs using the standard board view, Power Ups and easy integration with email, shortcuts and more. You can use Trello to manage projects in many different ways. I like to think of it as a Swiss Army knife for Project Management. 4) Its mostly free. Its hard to really beat free stuff and Trello is right up there. Most features can be used without paying so thats really great.

Cons:

My only gripes with Trello are: 1) The lack of new features in a while. It feels like the only progress of Trello is coming from Power Ups. 2) I tend to whine a lot about mobile app support and while I feel the current versions are sufficient, but the lack of a dedicated Apple Watch app for example is a bummer. To Do list apps like Things have apps for every platform including Apple Watch. 3) Trello is great for smaller teams but if you have a large team collaborating on Trello can be cumbersome.