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RFP Software

RFP (Request for Proposal) or RFQ (Request for Quotation) software is used by both buyers and sellers of goods and services to manage, centralize, and oversee business proposals. Canadian businesses can use RFP Management software to identify requirements, create questionnaires, and track all proposal-related information, such as due dates, responses, bids, etc. Browse our catalog to find the best RFP management software in Canada for your organization.

Featured software

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Responsive’s (formerly RFPIO) Strategic Response Management SaaS platform automates the work that goes into RFPs, RFIs, DDQs and more. Learn more about Responsive (formerly RFPIO)
Responsive (formerly RFPIO) develops intelligent, automated software that transforms how organizations share and exchange critical information. With Responsive, the leading strategic response management platform, response teams automate up to 80% or more of RFPs in seconds and develop higher quality responses 40% faster. AI-driven efficiencies go far beyond RFPs, helping frontline teams to also streamline RFIs, security questionnaires, DDQs, risk assessments, and more. Learn more about Responsive (formerly RFPIO)

Features

  • RFP Responding
  • Templates
  • Collaboration Tools
  • Content Management System (CMS) Software
  • Bid Management
  • RFP Creation
Canada Local product
Loopio's leading RFP response management software helps mid-large businesses supercharge and scale responses to RFPs. Learn more about Loopio
Loopio is the leading RFP response management software for mid-large organizations. We help companies supercharge and scale their response process for RFPs, RFIs, DDQs, Security Questionnaires, and more. Loopio delivers results: *51% increase in the number of responses completed, *85% win more business, *42% decrease in time spent on crafting responses. Over 1300+ companies use Loopio to respond faster, improve response quality, and win more business. Learn more about Loopio

Features

  • RFP Responding
  • Templates
  • Collaboration Tools
  • Content Management System (CMS) Software
  • Bid Management
  • RFP Creation
Software for co-authoring complex proposals, tenders, contracts and reports. Read more: https://www.xait.com/xaitporter Learn more about XaitPorter
Enterprise software for co-authoring complex proposals, tenders, contracts and reports. XaitPorter accelerates large document creation with advanced co-authoring, project management tools, automated formatting, and our AI-powered content library. Read more: https://www.xait.com/xaitporter Learn more about XaitPorter

Features

  • RFP Responding
  • Templates
  • Collaboration Tools
  • Content Management System (CMS) Software
  • Bid Management
  • RFP Creation
SmartDocs transforms Microsoft Word into an easy RFP response tool. Improve productivity from Day 1. Reliable, easy, and accurate. Learn more about SmartDocs
SmartDocs brings powerful yet easy RFP response capabilities right into Microsoft Word's user-friendly environment. Whether you are inserting approved response content into your own documents or need to have full search and insert in your client-provided Word documents, SmartDocs will make it easy and reliable for your entire team to find what they need! Respond faster and more accurately, every time. No IT professional is needed to implement or maintain SmartDocs. Let's get started! Learn more about SmartDocs

Features

  • RFP Responding
  • Templates
  • Collaboration Tools
  • Content Management System (CMS) Software
  • Bid Management
  • RFP Creation
Expedience embraces Copilot AI to automate proposals, SOWs, contracts, RFP responses, and other business documents inside MS Word. Learn more about Expedience Proposal Software
Expedience is proposal automation that doesn’t require leaving Microsoft Office! Expedience automates sales proposals, SOWs, contracts, RFP responses, and other branded business documents from directly within Microsoft Word. Today, Microsoft is at the forefront of the AI revolution and has brought cutting-edge Generative AI technology to Word, Excel, PowerPoint, and Outlook with Copilot. Being native to Word allows Expedience to fully embrace Copilot, the leading secure Generative AI solution for businesses. Expedience delivers a suite of functionality to increase the speed, accuracy, and branding consistency of every MS Word business document your team creates. The core of Expedience is a content library where you can lock down your best, branded, vetted, and approved content for quick, consistent, and accurate reuse. The Expedience suite also enables your proposal professionals to assess incoming RFPs, make bid/no-bid decisions, assign owners, track completion progress, etc. Learn more about Expedience Proposal Software

Features

  • RFP Responding
  • Templates
  • Collaboration Tools
  • Content Management System (CMS) Software
  • Bid Management
  • RFP Creation
Simple yet, fully-featured. Highest rated RFP software. Thousands of users rely on ProcurementExpress.com for efficient procurement. Learn more about ProcurementExpress.com
ProcurementExpress.com helps you get the best value for money from your suppliers. You can request, collect and organize quotes for specific projects. By automating the collection of bids and communicating more effectively with suppliers you save time, achieve cost savings and ensure audit compliance. Features include RFQ case creation, a lifecycle management hub, automated supplier email notifications, quote comparisons, winning bid allocation, and a supplier scoring module. Learn more about ProcurementExpress.com

Features

  • RFP Responding
  • Templates
  • Collaboration Tools
  • Content Management System (CMS) Software
  • Bid Management
  • RFP Creation
CV Partner is used by leading professional services firms to manage their CVs, resumes, and case studies to win more bids. Learn more about CV Partner
CV Partner is a SaaS tool that helps automate the process of filtering, tailoring, and formatting CVs, resumes, and case studies, enabling professional services firms to build bid proposals more efficiently. Present in over 35 countries and boasting hundreds of thousands of users, CV Partner has become an integral solution to the tedious and time-consuming data collection process for bid applications. Clients include PwC and BDO, global law firm DLA Piper, and leading tech consultancy Capgemini. Learn more about CV Partner

Features

  • RFP Responding
  • Templates
  • Collaboration Tools
  • Content Management System (CMS) Software
  • Bid Management
  • RFP Creation
Catapult is an industry-agnostic RFP as a service solution that provides businesses with tools to manage all of their RFP opportunities Learn more about Catapult
Catapult is an industry-agnostic Request for Anything (RFx) and Proposal Management solution that streamlines procurement departments' & proposal teams' process through repeatable workflows and automation. With Catapult, you can create and respond to new opportunities, evaluate and score responses, and, deliberate over contract terms. You can also collaborate with team members over question structure or responses as you build and manage your content library to expedite RFP responses. Learn more about Catapult

Features

  • RFP Responding
  • Templates
  • Collaboration Tools
  • Content Management System (CMS) Software
  • Bid Management
  • RFP Creation
XaitRFI lets your team regain control of the RFP process. Efficiently generate RFP's and improve your win rates. Learn more about XaitProposal
XaitRFI lets your team regain control of the RFP process. Efficiently generate RFP's and improve your win rates. Spend less time on creation and more on strengthening of your proposal. Deliver a final result in line with your corporate branding, without giving it a thought. Easily produce high quality project-oriented proposals by leveraging your existing content using the knowledge library. Collaborate efficiently with collaborative and feedback features. Learn more about XaitProposal

Features

  • RFP Responding
  • Templates
  • Collaboration Tools
  • Content Management System (CMS) Software
  • Bid Management
  • RFP Creation
Build, track, and eSign your RFPs all in one place using legally binding eSignatures.
Need to send out accurate RFPs that will impress your clients without spending an hour or more on each one? PandaDoc allows you to create RFPs right inside your CRM with a single click, track document views and signatures once they're sent, and accept payment via secure credit card transaction fields. Learn more about PandaDoc

Features

  • RFP Responding
  • Templates
  • Collaboration Tools
  • Content Management System (CMS) Software
  • Bid Management
  • RFP Creation
Canada Local product
Proposify streamlines RFP responses with collaborative tools, dynamic templates, and CRM integration, enhancing your bidding process.
While Proposify shines as proposal software, its features align closely with the needs of those seeking RFP solutions. Our platform streamlines the RFP response process with tools that foster collaboration, manage deadlines, and ensure compliance. Enjoy the ease of creating detailed, consistent responses with dynamic templates and an organized content library. Proposify's collaborative environment allows teams to work together seamlessly, while real-time tracking provides visibility into each document's progress. With integrations with leading CRM and project management tools, managing RFP responses fits into your broader sales process, enhancing efficiency and improving win rates. Explore Proposify and discover how we bridge the gap between proposal and RFP software, offering a versatile tool that meets your bidding needs. Learn more about Proposify

Features

  • RFP Responding
  • Templates
  • Collaboration Tools
  • Content Management System (CMS) Software
  • Bid Management
  • RFP Creation
Top proposal automation & e-sign platform helps you manage workspaces for prospects, customers & partners & clinch contracts fast.
ClientPoint Enterprise platform helps you easily manage proposals, business relationship workspaces (called ClientPoints) for each of your prospects, customers and partners, where you can schedule, message, video conference, share documents, and e-sign, all in one place. Propose & close deals faster, serve & grow clients better, and transform your most valuable business relationships. The enterprise platform allows for integration of your CRM and other tools, or use ClientPoint end point solutions to save on your tech stack. ClientPoint has a content library, robust document generation, storage and template creation and other tools for sales decks, proposals, RFP’s. Easily update all your partners in one step on a Content Management Platform that levels up how you feature your products and your partner solution. Pricing varies depending on your company's needs, branding, and customization. For solopreneurs and basic users, there is a free ClientPoint.me platform Learn more about ClientPoint

Features

  • RFP Responding
  • Templates
  • Collaboration Tools
  • Content Management System (CMS) Software
  • Bid Management
  • RFP Creation
Web based software to let you create proposals faster, make them look incredible, and win the job faster with digital signatures.
Better Proposals helps you create your proposals faster, makes them look more professional and gives you all the tools you need to win the job as quick as possible. Knowing when your proposals are opened, forwarded and downloaded helps you follow up at exactly the right time in the most appropriate way. Allowing your clients to sign your proposals online means you can strike while the iron is hot. Sending better proposals creates you a better business. Learn more about Better Proposals

Features

  • RFP Responding
  • Templates
  • Collaboration Tools
  • Content Management System (CMS) Software
  • Bid Management
  • RFP Creation
The Asite Platform is cloud-based and enables seamless collaboration across disciplines, from concept to completion and beyond.
Get the visibility and control you need to keep your construction projects on track with all your project information and documents centralized on a secure, organized platform using Asite. Track RFI's, Submittals, Daily Field Reports, Manage all Project Documentation, Quality and Inspection Forms and more. Improve collaboration for your teams with the ability to distribute, markup, and comment on a variety of file types including 2D plans and 3D models, and get notified of any updates made. Learn more about Asite

Features

  • RFP Responding
  • Templates
  • Collaboration Tools
  • Content Management System (CMS) Software
  • Bid Management
  • RFP Creation
Canada Local product
Manage your direct & indirect purchasing on your own private procurement platform. Free version available.
Simple Procurement Software to manage all your company's spending. Tradogram provides configurable tools to streamline your Requisitions, Purchase Orders, RFQs/RFPs, Contracts, Receiving and Invoice Matching. Also, manage the process with User Permissions, Approvals, Budgets, Items Catalog, Supplier Management, Projects & much more. The latest cloud technology with top security & performance criteria. Get your FREE account today & see how easy it is to use! Learn more about Tradogram

Features

  • RFP Responding
  • Templates
  • Collaboration Tools
  • Content Management System (CMS) Software
  • Bid Management
  • RFP Creation
QorusDocs is AI-powered proposal automation software that personalizes creation of compelling pitches, pursuits and RFP responses.
QorusDocs is AI-powered proposal management software that automates the creation of personalized pitches, presentations, proposals, and RFP responses. QorusDocs allows business development, sales, marketing and bid teams to collaborate seamlessly, optimizing billable hours and increasing client wins. Learn more about QorusDocs

Features

  • RFP Responding
  • Templates
  • Collaboration Tools
  • Content Management System (CMS) Software
  • Bid Management
  • RFP Creation
RocketDocs' response management and sales enablement solutions boost your efficiency and empower your success.
RocketDocs' response management and sales enablement solutions leverage an integrated content hub to boost your efficiency and empower your success. With over 25 years of experience in the response management industry, we know what it takes to build long-lasting, valuable, efficient solutions. Create faster responses, better proposals, and bigger wins. Learn more about RocketDocs

Features

  • RFP Responding
  • Templates
  • Collaboration Tools
  • Content Management System (CMS) Software
  • Bid Management
  • RFP Creation
Full purchasing workflow solution hosted in the cloud from req-to-check many plugin options/integrations, and Global 24/7 Support.
Your complete purchase order workflow tool hosted in the Cloud. From point of requisition to placement of your order to the vendor eBA has many features only found in more expensive solutions, from online approvals, public RFPs, sealed vendor bidding, a receiving module, invoice matching, full legacy accounts integration, assets & inventory management, GDPR compliant, vendor portals the list goes on. All in an easy-to-use simple interface - see why we have the highest reviews, contact us now. Learn more about eBuyerAssist Platform

Features

  • RFP Responding
  • Templates
  • Collaboration Tools
  • Content Management System (CMS) Software
  • Bid Management
  • RFP Creation
TYASuite Vendor Management also aids in quality check of the vendors and also keeps a track on the whereabouts of the vendors which
TYASuite Vendor Management Software, India¿s 1st plug and play software is one of the most affordable and reliable tools to use in the current marketplace. From simple vendor onboarding to digital payments to blacklisting of fraud vendors, everything is managed flawlessly through this software Learn more about TYASuite

Features

  • RFP Responding
  • Templates
  • Collaboration Tools
  • Content Management System (CMS) Software
  • Bid Management
  • RFP Creation
Take your revenue to new heights. Sell and bill on one platform. Configure, Price, and Quote complex deals all on the world's #1 CRM.
Drive profitable growth with Revenue Cloud. Automate everything from product to cash, including product catalogs, pricing, configuration, quoting, order management, fulfillment, billing, and contracts. Grow quickly with flexible revenue models and speed to market. Reduce operational costs by automating policies, controls, and processes at scale. Unify sales, finance, and legal on the #1 AI CRM. Learn more about Salesforce Revenue Cloud

Features

  • RFP Responding
  • Templates
  • Collaboration Tools
  • Content Management System (CMS) Software
  • Bid Management
  • RFP Creation
WBudget is a comprehensive and intuitive cloud-based software solution for generating and managing quotes and proposals.
WBudget is an all-in-one web platform to manage quotes and sales proposals. The average WBudget user creates and sends a proposal in under 5 minutes and can track remotely the approval and closing. It is a flexible system that allows several integrations with other business applications through Zapier and Webhooks, empowering companies of all types and sizes. Learn more about WBudget

Features

  • RFP Responding
  • Templates
  • Collaboration Tools
  • Content Management System (CMS) Software
  • Bid Management
  • RFP Creation
With Qvidian, sales and proposal teams can create standout proposals, presentations, and sales documents in record time—and win more!
Upland Qvidian automates away the tedious and frustrating parts of your RFx response and proposal processes. With Qvidian, sales and proposal teams can collaborate effortlessly to quickly deliver polished and compliant proposals, presentations, and sales documents. Worldwide, over 200,000+ users trust Qvidian to meet deadlines, tame proposal chaos, and win more deals. Learn more about Qvidian

Features

  • RFP Responding
  • Templates
  • Collaboration Tools
  • Content Management System (CMS) Software
  • Bid Management
  • RFP Creation
Document analysis software for proposal and contract teams. Optimize every step of the proposal and contract review process.
VT Docs is a document analysis software for proposal and contract teams. Shred RFPs and create a compliance matrix in minutes. Make faster bid decisions. Save 66.7 hours per proposal. Ensure compliance by spotting gaps & risks. Reduce ‘Scope Creep’ in RFP/BID Responses. VT Docs allows government contractors to optimize every step of their proposal and contract review process, without forcing behavior change. Improve compliance, reduce risk and boost efficiency. Learn more about VT Docs

Features

  • RFP Responding
  • Templates
  • Collaboration Tools
  • Content Management System (CMS) Software
  • Bid Management
  • RFP Creation
Periscope S2G is a government bid notification tool that enables suppliers to view and bid on government RFPs.
Periscope S2G is a daily government bid opportunity notification service enabling suppliers to work with government agencies and submit to RFPs. These daily email notifications can be customized using positive and negative terms to match your company¿s offerings. Our free edition grants you access to our exclusive partner network, many of which can only be accessed through S2G. Our paid editions expand your reach to approximately 100,000 potential government bid notifications each month. Learn more about Periscope S2G

Features

  • RFP Responding
  • Templates
  • Collaboration Tools
  • Content Management System (CMS) Software
  • Bid Management
  • RFP Creation
A comprehensive BPM software suite, designed for multi-subsidiary organizations.
ProcessGene develops forward-thinking BPM software solutions, designed to serve multi-subsidiary organizations. The company has been acknowledged as a market leader and innovator by the most important analyst firms. Businesses worldwide use ProcessGene solutions to manage, control and improve business processes, implement enterprise software, and coordinate mergers and acquisitions. ProcessGene also offers a full range of Multi-Org Governance, Risk, and Compliance (GRC) solutions. Learn more about ProcessGene BPM Suite

Features

  • RFP Responding
  • Templates
  • Collaboration Tools
  • Content Management System (CMS) Software
  • Bid Management
  • RFP Creation

RFP Software Buyers Guide

What is RFP software?

RFP (request for proposal) software helps businesses streamline the process of generating, distributing, receiving, and evaluating proposals. These systems allow sales teams to create, collaborate, and submit bids and proposals to both internal and external stakeholders.

RFP software lets users share business requirements with suppliers, and evaluate all received proposals and select favorable ones.

The benefits of RFP software

  • Consolidation of information: Receiving hard copies of proposals can be laborious and messy due to the influx of various documents (e.g., product descriptions, specification sheets, terms and conditions, etc.). Keeping track of this information only gets harder as the number of vendors increases. RFP software organizes and manages this cascade of information digitally in a single location, offering easy accessibility to relevant stakeholders.
  • Improved selection process with multi-factor evaluation system: Screening proposals to evaluate suitability is a multi-checkpoint process. RFP software tools allow users to quickly evaluate factors such as bid value, supplier credibility, location, and delivery time to shortlist bids and identify the best proposals.
  • Saves time on review and validation: Businesses can’t afford to spend too much time forwarding proposals along and compiling feedback from each stakeholder during the review process. RFP software brings everyone involved into a single platform where they can review, comment, accept/reject, or even send proposals back for revisions, shortening the overall procurement timeline.

Typical features of RFP software

  • Progress tracking: Track proposal status and generate reports that provide measurable insights.
  • Workflow management: Create automated workflows to streamline proposal creation, assessment, and submission.
  • Templates: Leverage ready-to-use and customizable templates for RFP requests and/or responses.
  • Collaboration: Users can work together on proposals to speed up the submission, screening, and evaluation process.
  • Data import/export: Pull data required to create proposals from integrated applications and distribute final proposals in various formats.

Considerations when purchasing RFP software

  • Issuing vs. requesting RFP: RFP software is a collective term used on both ends of the supply chain—for issuing RFPs (on the buyer’s side) and for responding to RFPs (on the seller’s side). While both processes may sound similar, each requires different tools, templates, and functionalities, and not all RFP software supports both ends of the RFP process. Be sure to evaluate your shortlisted RFP solutions to ensure they include the specific features your business needs.
  • Product testing: RFP documents need to go through a chain of command before they are finalized; the stakeholders along your chain may not have equal IT expertise. To ensure that the RFP software you choose can be easily used by all stakeholders, have users help you test/demo shortlisted solutions and gather their feedback before making a final purchase.
  • Availability of industry-specific templates: Different industries use different templates when creating, sharing, and requesting proposals. If your industry has/uses preferred templates, be sure your shortlisted RFP solutions include those template offerings.
  • Automation will enhance RFP software capabilities: RFP software providers have now started offering automation capabilities within their solutions to help procurement teams evaluate thousands of proposals against a number of conditions in a shorter timespan with greater accuracy. Through features such as autofill, rule-based scoring, weighted scoring, and structured decisions, creating and scoring proposals is becoming easier for RFP software users.
  • Integration capabilities of RFP tools expected to grow: Clustered business processes are becoming increasingly dependent on each other. This necessitates that the tools supporting individual processes interface between themselves. In the case of an RFP, there are several adjacent functions such as contract management, billing and invoicing, and order procurement that need to be sewn cohesively. Responding to such demands, RFP tools now offer integration with related solutions; as more adjacencies arise, integration capabilities will proliferate.