18 years helping Canadian businesses
choose better software

Onboarding Software

Onboarding software is used by companies across Canada and their HR departments to automate workflows related to onboarding new hires. Enterprise onboarding softare eliminates the need for paper forms by centralizing and automating all processes that are associated with getting a new hire up and running with the company. Employee onboarding solutions provide an all-in-one tool that helps to digitally onboard new employeees, often by sending onboarding tasks directly to employees and managing employee records. Browse our catalogue to find the best onboarding software in Canada for your organization.

Featured software

Most reviewed software

Explore the most reviewed products by our users on the Onboarding Software

Local products for Canada

Canada Show local products
BambooHR is designed to help organizations find, evaluate, hire and onboard the right talent as quickly as possible. Learn more about BambooHR
BambooHR gives organizations the capacity to grow and change based on the people they bring on board. It’s designed to help organizations find, evaluate, hire and onboard the right talent as quickly as possible. Organizations can create an efficient and effective hiring process by casting the net wider with integrations to top job boards, reviewing candidates the instant they apply, and seamlessly coordinating with hiring team members. Learn more about BambooHR

Features

  • Employee Management
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Activity Dashboard
  • Employee Handbook
  • Document Management Software
  • Task Management Software
ClickLearn automates the process of creating training material and documentation for increased ROI and adoption of business software. Learn more about ClickLearn
The ClickLearn solution saves time and ensures digital adoption by automating the process of creating and updating training material and documentation. Click through your processes and ClickLearn records these to produce step-by-step instructions, virtual assistance, e-learning, and process videos - truly supporting any learning scenario. With a single click, you can produce a complete learning portal in more than 45 languages. Learn more about ClickLearn

Features

  • Employee Management
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Activity Dashboard
  • Employee Handbook
  • Document Management Software
  • Task Management Software
AI-powered user onboarding platform designed for product-led growth. Increase revenue, reduce churn and create happier customers. Learn more about Product Fruits
Unlock the full potential of your product with our AI-powered user onboarding platform. Drive revenue, minimize churn, and elevate customer satisfaction with a seamless onboarding experience designed to make every interaction count. We streamline onboarding for new users and effortlessly introduce existing users to new features, ensuring everyone gets the most out of your product from day one. Designed with non-technical users in mind, our platform uses AI to create the flows for you, eliminating the need for coding, design, or onboarding expertise. Our powerful features include interactive product tours, guides and walkthroughs, hints, beacons and tooltips, onboarding checklists, in-app announcements and newsfeeds, NPS and surveys, user feedback widgets, a help center, and a fully integrated knowledge base. With Product Fruits, our customers achieve higher conversions, lower churn, and fewer support tickets. Learn more about Product Fruits

Features

  • Employee Management
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Activity Dashboard
  • Employee Handbook
  • Document Management Software
  • Task Management Software
Rippling automates onboarding: set up payroll, benefits, and IT for new hires globally in 90 seconds using one integrated system. Learn more about Rippling
Rippling revolutionizes onboarding and offboarding by integrating HR, IT, spend, and payroll into one seamless system. Manage new hires and departures across the globe seamlessly, setting up or deactivating payroll, corporate cards, devices, benefits, and third-party apps within 90 seconds. Rippling’s natively-built flows automate every step of the employee lifecycle, eliminating the need for scattered systems and manual work, and enhancing efficiency. Simplify and streamline your processes with Rippling's powerful all-in-one solution. Learn more about Rippling

Features

  • Employee Management
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Activity Dashboard
  • Employee Handbook
  • Document Management Software
  • Task Management Software
Bob helps personalize and streamline the onboarding experience for new employees, managers, and stakeholders like HR, IT, and Finance. Learn more about Bob
Bob is a comprehensive human capital management (HCM) platform that brings HR, Finance, IT, managers, and employees together in one connected system. Bob's onboarding workflows start even before the first day with pre-boarding that transfers important data from the hiring process and invites new hires to connect to teams and company culture. Add personalized fields to make the employee feel welcome, and automate workflows so nothing is forgotten and all stakeholders are in the know. Learn more about Bob

Features

  • Employee Management
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Activity Dashboard
  • Employee Handbook
  • Document Management Software
  • Task Management Software
We understand the need for speed. With employee self-onboarding, your team members can add themselves to the platform in minutes. Learn more about Remote
Effortlessly onboard your global team with Remote with affordable flat-rate plans for any company size. Let us handle payroll, taxes, benefits, compliance worldwide. Our experts ensure user-friendly solutions and unmatched IP protection. Whether you're establishing a new branch or hiring individuals in different countries, trust Remote's comprehensive global employment solutions to have you covered. Simplify your onboarding process and unlock the potential of your global workforce with Remote. Learn more about Remote

Features

  • Employee Management
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Activity Dashboard
  • Employee Handbook
  • Document Management Software
  • Task Management Software
Develop your talent from day one with the only all-in-one, AI powered LMS to onboard, train and upskill faster than ever before. Learn more about Thrive
Step into a new, seamless era of onboarding, guided by user-tailored learning pathways that unlock your team's potential from day one. Simplify training, captivate new hires, and nurture long-term potential. Combining the benefits of an LMS with those of an LXP, Thrive provides you with a platform that integrates learning, skills, and communication, enabling you to empower learners with personalised training paths that help to develop talent from day one. With Thrive, you can customise journeys for specific roles, departments, or skills, enabling faster and more collaborative onboarding than ever before. With an industry-leading AI content authoring tool, a personalised AI WhatsApp coach, and lightning-fast AI-powered search capabilities built in, Thrive is the perfect LMS to get your staff started on the right foot. Discover why companies like Volvo, Avon, Krispy Kreme, Sky, and British Airways have chosen to onboard their staff with Thrive. Learn more about Thrive

Features

  • Employee Management
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Activity Dashboard
  • Employee Handbook
  • Document Management Software
  • Task Management Software
Canada Local product
The Absorb LMS platform helps organizations streamline their onboarding with an engaging learner experience and efficient admin tools. Learn more about Absorb LMS
Organizations can streamline their internal or external onboarding with the engaging learner experience and efficient admin functionality of Absorb LMS. Create interactive company-specific onboarding courses using Absorb Create. For generic onboarding, compliance, or industry-specific courses, use our Amplify course library or one of our partners’ libraries. Track your learners onboarding from start to finish with our core analytics or get more in-depth through Analyze and Analyze Direct. Learn more about Absorb LMS

Features

  • Employee Management
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Activity Dashboard
  • Employee Handbook
  • Document Management Software
  • Task Management Software
Canada Local product
An all-in-one HR management solution, Folks gives your human resources department the tools it needs to take your team to new heights. Learn more about Folks HR
Folks HR helps hundreds of SMBs save as much as one day a week with its innovative HR features. From employee onboarding to performance evaluation and HR analytics, get everything done and boost productivity with Folks! Our affordable and intuitive solutions are perfect for industries like manufacturing, construction, nonprofits, professional services and so much more. Simply add a little bit of maple syrup on top, and you have Folks HR, the best HRIS for Canadian SMBs! Learn more about Folks HR

Features

  • Employee Management
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Activity Dashboard
  • Employee Handbook
  • Document Management Software
  • Task Management Software
Easy-to-use cloud-based LMS 100% integrated with a robust authoring tool. Launch your eLearning in just one day with a minimum of fuss! Learn more about iSpring Learn
iSpring Learn is a fast LMS with a powerful authoring tool. With iSpring, you can easily launch onboarding or continuous learning in your company, and train employees no matter where they are. Native iOS & Android apps enable learners to get instant access to courses, even offline. Account owners get great value at a reasonable price. Personal live tech support is at your fingertips. Schedule a free 15-minute online meeting to learn how iSpring Learn works for your mission-critical project. Learn more about iSpring Learn

Features

  • Employee Management
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Activity Dashboard
  • Employee Handbook
  • Document Management Software
  • Task Management Software
Unlock your team's full potential with Wisetail’s award winning all-in-one platform, centralizing content, learning, and operations. Learn more about Wisetail LMS
Wisetail’s all-in-one platform revolutionizes organizational operations by accelerating and centralizing all digital learning needs to create a single source of truth. Drive efficiency across your frontline through consistent training, content, and tasks ensuring that every team member is delivering exceptional experiences that move your business forward. Engage team members with personalized training and experiences that align with your brand and goals through design, gamification and permissions. Translate learning into impactful and measurable actions with OnTrack checklists and access to resources that eliminate the need for recall from anywhere. Learn more about Wisetail LMS

Features

  • Employee Management
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Activity Dashboard
  • Employee Handbook
  • Document Management Software
  • Task Management Software
Easy to use, scalable, and comprehensive HR software for businesses of all sizes. Pay only for the modules you use. Learn more about SutiHR
The end-to-end HR solution for businesses of all sizes. An intuitive user interface with mobile support that grows with your organization. SutiHR provides employee self-service & on-boarding, personnel, applicant tracking (ATS), integrated e-signature, time tracking, performance reviews, benefits, project tracking, and IT management. Its powerful reporting and analytics puts data at your fingertips. SutiHR makes employees happier while saving time and money. Learn more about SutiHR

Features

  • Employee Management
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Activity Dashboard
  • Employee Handbook
  • Document Management Software
  • Task Management Software
Simple, all-inclusive online HR Management system. Start this month to get 50% off for 6 months! Learn more about HR Partner
HR Partner is a simple, all-inclusive online HR Management system for businesses with 20 to 500 employees. HR Partner manages your employee records, onboarding, leave requests, renewable documents, performance management, asset tracking, and recruitment - all in one place. Your whole team can use the self-service portal to check their leave balances, submit leave requests, or update their details. Learn more about HR Partner

Features

  • Employee Management
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Activity Dashboard
  • Employee Handbook
  • Document Management Software
  • Task Management Software
Integrated into your SaaS applications, Lemon Learning personalized walkthroughs drive software adoption and users engagement. Learn more about Lemon Learning
Whether they¿ve just joined your organization or are being introduced to new software, don¿t let your team members abandon your tools simply because they didn't quite understand their features. Lemon Learning accelerates software adoption thanks to interactive, in-app walkthroughs available at the time of need. Learn more about Lemon Learning

Features

  • Employee Management
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Activity Dashboard
  • Employee Handbook
  • Document Management Software
  • Task Management Software
Canada Local product
Workzoom offers HR, Workforce, Payroll, and Talent software to consolidate and automate your people management. Learn more about Workzoom
Workzoom is an all-in-one people management solution that helps businesses consolidate and automate their data. Workzoom provides businesses with the ability to manage their people from hire to retire in one easy-to-use solution that includes HR, Workforce, Payroll, and Talent. Stop chasing your company data around and get started with no long-term commitment for $4 per employee per month. Learn more about Workzoom

Features

  • Employee Management
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Activity Dashboard
  • Employee Handbook
  • Document Management Software
  • Task Management Software
Fountain is a hiring automation platform built for speed and scale. We process millions of applicants each year. Learn more about Fountain
Fountain’s high volume hiring platform empowers global enterprises to find and hire the right people through smart, fast, and seamless recruiting. Automated and customizable processes save time for recruitment teams, while end-to-end integrations facilitate seamless data flow and advanced analytics enable data-driven decisions that scale with hiring needs. Learn more about Fountain

Features

  • Employee Management
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Activity Dashboard
  • Employee Handbook
  • Document Management Software
  • Task Management Software
WorkforceHub Onboarding gives you branded, digital, hassle-free onboarding. Learn more about WorkforceHub
WorkforceHub Onboarding allows you to build checklists with tasks and workflows and configure them for each job position or work location as needed. Employees get a secure new hire portal where they complete, sign and submit tax forms. In addition, the new hire reviews benefits information and enrolls in their plans, taking all the time they need to discuss the options with a spouse or significant other. Learn more about WorkforceHub

Features

  • Employee Management
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Activity Dashboard
  • Employee Handbook
  • Document Management Software
  • Task Management Software
Affordable and easy-to-use onboarding software for any size business. Import Hires, upload state and federal forms, create tasks, etc. Learn more about ApplicantStack
Improve productivity and reduce costs! Our easy-to-use Onboard software includes a new hire portal that serves as a centralized source for new employee information like new hire paperwork and compliance forms. Keep things on track, monitor tasks, and address bottlenecks quicker in the onboarding process for maximum efficiency. Import Hires, upload state and federal forms, create tasks, e-sign documents, set reminders, and more.Try us for 15-days - FREE (no credit card required, no contracts) Learn more about ApplicantStack

Features

  • Employee Management
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Activity Dashboard
  • Employee Handbook
  • Document Management Software
  • Task Management Software
EasySend’s no-code platform is designed to build and manage digital processes, streamline customer data intake, and automate workflows. Learn more about EasySend
EasySend helps you evolve forms into easy digital experiences with no code. By going digital, you’ll streamline customer data intake and automate your enterprise workflow. Learn more about EasySend

Features

  • Employee Management
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Activity Dashboard
  • Employee Handbook
  • Document Management Software
  • Task Management Software
Better talent begins with better insights. Upgrade your workforce with a 360-degree platform focused on improving your talent. Learn more about Criteria
Better Talent Starts with Better Insights. Assess. Interview. Develop. Talent acquisition and management tools built to improve your talent outcomes and designed with your candidates in mind. Ready to unlock powerful candidate and employee potential through human connection and technology? Learn more about Criteria

Features

  • Employee Management
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Activity Dashboard
  • Employee Handbook
  • Document Management Software
  • Task Management Software
Cloud/desktop solution that allows businesses to create, launch and manage custom demos for sales and marketing. Learn more about Regale
Regale is a powerful software platform that helps you build and share interactive product demos effortlessly. With Regale, you can create engaging, self-guided product experiences that showcase the value of your solution to potential customers. Whether you're a marketer, sales rep, or customer success manager, Regale can help you communicate your product's unique selling points effectively and drive more sales. Learn more about Regale

Features

  • Employee Management
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Activity Dashboard
  • Employee Handbook
  • Document Management Software
  • Task Management Software
AcquireTMs OPENdoor employee onboarding, initiates an efficient and positive new employee onboarding experience;. Learn more about AcquireTM
AcquireTMs OPENdoor employee onboarding, initiates an efficient and positive new employee onboarding experience; giving new employees the materials and resources they need to be productive faster. OPENdoor is easy set up and our workflow automation makes the tracking, coordinating and execution of the onboarding process smooth and easy. Learn more about AcquireTM

Features

  • Employee Management
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Activity Dashboard
  • Employee Handbook
  • Document Management Software
  • Task Management Software
EchoSpan puts you in control of your employee feedback and development programs with our AI-enhanced 360-degree feedback platform. Learn more about EchoSpan Flexible 360
Empower your employee performance and leadership development with EchoSpan’s 360 feedback tools, enhanced with AI. Tailor every step of your review process - from content and rating scales to workflows and report formats - with an intuitive, web-based platform. Our AI-powered Insights Toolkit enhances your experience by uncovering key trends and offering actionable insights, boosting development effectiveness. With rapid setup, seamless data migration, and Project Autopilot to streamline scheduling and communication, EchoSpan simplifies your feedback management. Plus, with translations in over 100 languages, our solution is ready for global teams. Special features are available for HR coaches and consultants. EchoSpan is fully GDPR-compliant. Learn more about EchoSpan Flexible 360

Features

  • Employee Management
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Activity Dashboard
  • Employee Handbook
  • Document Management Software
  • Task Management Software
A visual collaboration tool that creates a shared perspective for your team on any project in a fun, flexible, and rewarding way.
From sales and marketing to HR and operations, teams can design and customize Trello to fit their unique needs and work styles. And with over 100+ integrations with other key tools like Google Drive, Slack, Jira and more, Trello is a living, breathing project hub of cross-team collaboration no matter where your work needs to happen. Trello brings joy to teamwork by making it transparent and easily shareable across boards and teams. Learn more about Trello

Features

  • Employee Management
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Activity Dashboard
  • Employee Handbook
  • Document Management Software
  • Task Management Software
Asana is the easiest way to organize and manage work across teams at scale. See why Asana is a top performer on Capterra.
Asana is the perfect platform to help you manage and organise all of your new team memebers onboarding at scale. With Asana, you can orchestrate work across teams at scale–from daily tasks to strategic cross-functional initiatives. Asana is the only work management platform that turns goals into action and breaks down silos between teams. Join millions of free organizations across 190 countries rely on Asana to get more done with less! Learn more about Asana

Features

  • Employee Management
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Activity Dashboard
  • Employee Handbook
  • Document Management Software
  • Task Management Software

Onboarding Software Buyers Guide

What is onboarding software?

Onboarding software helps recruiters and team managers optimize the onboarding process for new hires, and walk them through the hiring and training process. New hire onboarding software help organize and manage aspects of the onboaring process like documentation requirements, important contacts/colleague introductions, and general office policies. In 2021, 75% of Canadian employees who changed jobs reported at least one digital aspect of the training process, according to a Capterra report. Given the shift to digital onboarding processes, it's important for Canadian businesses to find the best onboarding software to smoothly train and integrate new hires.

What are the benefits of onboarding software?

The benefits of onboarding software tend to revolve around ease of use and integration capabilities. Here are a couple of important benefits that employee onboarding solutions can provide your Canadian small business:

  • Increase employee engagement: The onboarding process supplies new hires' first impression of your organization, and can have a lasting impact on their engagement during their tenure with your company. By streamlining and managing the entire process, HR onboarding software gives employees flexibility while moving through the hiring and training process, allowing them to complete mandatory forms and trainings at their own pace.
  • Digitization streamlines and facilitates compliance: Onboarding solutions allow human resource professionals to manage digital documentation for new hires, including verifying employee information. Digital signing functionalities allow employees to quickly sign and authorize necessary documents, reducing physical storage requirements and file maintenance demands while enhancing compliance.

What are some typical features of onboarding software?

The features of onboarding software are diverse and aim to create a stack that is easily integratable and smoothly train new hires. Here are some of the key features of enterprise onboarding software:

  • Course management: Create employee training courses and assign them to employees.
  • E-Verify/I-9 Form completion: Allow new hires to verify documents and their identity.
  • Electronic forms: Generate digital forms that are easily shared and accessed by all necessary parties.
  • Electronic signature: Lets users digitally sign documents within the system.
  • Employee handbook: Develop, store, and manage an employee handbook that can be shared during the onboarding process.
  • Employee portal: An online portal that offers self-service functionalities to employees.
  • File management: A categorized repository of all relevant business documents.
  • Job description repository: Create, share, and manage job descriptions.
  • Orientation management: Helps HR professionals create and manage orientation programs for new hires.
  • Task management: Allows users to create and manage a running list of to-do items and monitor the status of each.
  • Mentor assignment:Assign team members to mentor and support new hires throughout the onboarding process.

What needs to be considered when purchasing onboarding software?

In order to find the best onboarding software for your small business in Canada, it's important to bear a few things in mind, including accessibility of the tools, ease of use and integration, and more. Here are some key considerations to keep in mind before purchasing a new hire onboarding software:

  • Mobile access: HR professionals, recruiters, employees, and managers use onboarding software to oversee and complete the entire onboarding process, from filling out necessary forms, downloading and uploading documents, to tracking their progress. As workforces become increasingly mobile, it's essential that onboarding software vendors change to meet market demands. Software buyers should evaluate their employees' mobile access needs, and ensure that their shortlist of onboarding software options fulfill all requirements.
  • Integration with existing software: Onboarding software solutions work in concert with other tools, including HR, recruiting, payroll, benefits and administration, and reporting software solutions. It's difficult (if not impossible) to streamline onboarding processes if your onboarding software can't integrate with your existing systems. Before making a purchase decision, research your desired software's integration capabilities to ensure you don't end up with a siloed system.

Trends in the HR industry will have an impact on the onboarding software solutions that your small business chooses to implement. HR industry trends are constantly emerging and developing, and it's important to stay on top of them in order to find the best onboarding tool for your company. These trends include:

  • Conversational user interfaces will transform the onboarding process: Recent advancements in conversational user interface technologies have accelerated mainstream adoption among small businesses. Artificial intelligence-powered chatbots will transform onboarding functionalities such as employee self-service, query resolution, tracking progress, and data entry.
  • Gamification: Gamified onboarding transforms the process from a monotonous, mandatory task into an engaging experience, allowing HR professionals and corporate trainers to create quizzes, assign badges, display leaderboards, and build quests to help employees learn and follow overarching organizational goals and visions. Gamification helps employees learn and onboard faster; expect the ongoing trend of training gamification to continue expanding in the coming years.