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Onboarding Software

Onboarding software is used by companies across Canada and their HR departments to automate workflows related to onboarding new hires. Enterprise onboarding softare eliminates the need for paper forms by centralizing and automating all processes that are associated with getting a new hire up and running with the company. Employee onboarding solutions provide an all-in-one tool that helps to digitally onboard new employeees, often by sending onboarding tasks directly to employees and managing employee records. Browse our catalogue to find the best onboarding software in Canada for your organization.

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BambooHR is designed to help organizations find, evaluate, hire and onboard the right talent as quickly as possible. Learn more about BambooHR
BambooHR gives organizations the capacity to grow and change based on the people they bring on board. It’s designed to help organizations find, evaluate, hire and onboard the right talent as quickly as possible. Organizations can create an efficient and effective hiring process by casting the net wider with integrations to top job boards, reviewing candidates the instant they apply, and seamlessly coordinating with hiring team members. Learn more about BambooHR

Features

  • Employee Onboarding
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Workflow Management Software
  • Activity Dashboard
  • Employee Handbook
  • Employee Profiles
  • Document Management Software
  • Task Management Software
We understand the need for speed. With employee self-onboarding, your team members can add themselves to the platform in minutes. Learn more about Remote
Effortlessly onboard your global team with Remote with affordable flat-rate plans for any company size. Let us handle payroll, taxes, benefits, compliance worldwide. Our experts ensure user-friendly solutions and unmatched IP protection. Whether you're establishing a new branch or hiring individuals in different countries, trust Remote's comprehensive global employment solutions to have you covered. Simplify your onboarding process and unlock the potential of your global workforce with Remote. Learn more about Remote

Features

  • Employee Onboarding
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Workflow Management Software
  • Activity Dashboard
  • Employee Handbook
  • Employee Profiles
  • Document Management Software
  • Task Management Software
ClearCompany Onboarding creates a smooth, virtual onboarding experience for every new hire while saving time and ensuring compliance. Learn more about ClearCompany
Streamline onboarding and ensure all new hire setup tasks are completed in advance so new employees can hit the ground running on day one. ClearCompany Onboarding enables you to welcome and impress your new team members while simplifying the onboarding process and adding new hires to payroll in seconds. Engage your new hires with a user-friendly onboarding experience while proactively managing compliance, risk, and background checks. Experience ClearCompany’s award-winning Onboarding. Learn more about ClearCompany

Features

  • Employee Onboarding
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Workflow Management Software
  • Activity Dashboard
  • Employee Handbook
  • Employee Profiles
  • Document Management Software
  • Task Management Software
Welcome new hires with a seamless and accessible onboarding experience designed to set up employees for long-term success. Learn more about Pipefy
Welcome new hires with a seamless and accessible onboarding experience designed to set up employees for long-term success. With Pipefy’s AI-enhanced process management platform, standardize, automate, and connect parallel onboarding workflows so you have more time to focus on people, not paperwork. Quickly analyze process performance insights to make data-driven decisions and build a more strategic onboarding experience. Key features include a built-in security suite to manage and safeguard sensitive employee data and a flexible no-code framework for faster deployment and lower implementation costs. Minimize process complexity and expensive stack sprawl with connections to 300+ apps and systems out of the box (including Slack, DocuSign, HRIS, ERP, and payroll apps) and HTTP/HTTPS to integrate Pipefy with everything else. Learn more about Pipefy

Features

  • Employee Onboarding
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Workflow Management Software
  • Activity Dashboard
  • Employee Handbook
  • Employee Profiles
  • Document Management Software
  • Task Management Software
One place to onboard and run your global workforce—from payroll and expenses to devices and apps. Learn more about Rippling
Rippling gives businesses one place to run HR, IT, and Finance. It brings together the workforce systems that are normally scattered across a company, like payroll, expenses, benefits, and computers so businesses can manage and automate every part of the employee lifecycle in a single system. Take onboarding, for example. With Rippling, you can hire a new employee anywhere in the world and set up their payroll, corporate card, computer, benefits, and even third-party apps, all within 90 seconds. Learn more about Rippling

Features

  • Employee Onboarding
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Workflow Management Software
  • Activity Dashboard
  • Employee Handbook
  • Employee Profiles
  • Document Management Software
  • Task Management Software
Bob’s onboarding workflows are flexible so you can include tasks for different stakeholders such as HR, IT, finance, and managers. Learn more about Bob
Bob provides a positive and streamlined experience for your new hires. Bob’s onboarding flows help streamline the onboarding experience for new employees, stakeholders and HR alike, for a positive onboarding experience for everyone. Using Bob’s onboarding checklists, you can ensure that every task and touchpoint is covered at exactly the right time, and that no detail is overlooked. Then automate your onboarding workflows so that you can add more new joiners in just a few clicks. Learn more about Bob

Features

  • Employee Onboarding
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Workflow Management Software
  • Activity Dashboard
  • Employee Handbook
  • Employee Profiles
  • Document Management Software
  • Task Management Software
Over 1,300 L&D teams around the world partner with LearnUpon LMS to execute their learning strategy and hit their learning goals. Learn more about LearnUpon
At LearnUpon LMS we’re on a mission to help you unlock the power of learning. Combining our award winning LMS and our industry-leading Customer Experience team, we pride ourselves on being a trusted partner to over 1,300 businesses. Every day, L&D teams around the world choose LearnUpon’s intuitive, feature-rich and deeply integrate-able platform to deliver a connected learning experience to millions of learners across their employees, customers and partners. Plans start at $15,000. Learn more about LearnUpon

Features

  • Employee Onboarding
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Workflow Management Software
  • Activity Dashboard
  • Employee Handbook
  • Employee Profiles
  • Document Management Software
  • Task Management Software
ClickLearn automates the process of creating training material and documentation for increased ROI and adoption of business software. Learn more about ClickLearn
The ClickLearn solution saves time and ensures digital adoption by automating the process of creating and updating training material and documentation. Click through your processes and ClickLearn records these to produce step-by-step instructions, virtual assistance, e-learning, and process videos - truly supporting any learning scenario. With a single click, you can produce a complete learning portal in more than 45 languages. Learn more about ClickLearn

Features

  • Employee Onboarding
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Workflow Management Software
  • Activity Dashboard
  • Employee Handbook
  • Employee Profiles
  • Document Management Software
  • Task Management Software
Develop your talent from day one with the only all-in-one, AI powered LMS to onboard, train and upskill faster than ever before. Learn more about Thrive
Step into a new, seamless era of onboarding, guided by user-tailored learning pathways that unlock your team's potential from day one. Simplify training, captivate new hires, and nurture long-term potential. Combining the benefits of an LMS with those of an LXP, Thrive provides you with a platform that integrates learning, skills, and communication, enabling you to empower learners with personalised training paths that help to develop talent from day one. With Thrive, you can customise journeys for specific roles, departments, or skills, enabling faster and more collaborative onboarding than ever before. With an industry-leading AI content authoring tool, a personalised AI WhatsApp coach, and lightning-fast AI-powered search capabilities built in, Thrive is the perfect LMS to get your staff started on the right foot. Discover why companies like Volvo, Avon, Krispy Kreme, Sky, and British Airways have chosen to onboard their staff with Thrive. Learn more about Thrive

Features

  • Employee Onboarding
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Workflow Management Software
  • Activity Dashboard
  • Employee Handbook
  • Employee Profiles
  • Document Management Software
  • Task Management Software
An all-in-one user onboarding platform for web-based apps. Create beautiful onboarding experiences to improve adoption & retention. Learn more about Product Fruits
Product Fruits is a no-code user onboarding platform for web-based apps. It allows you to onboard new as well teach existing ones something new. Our powerful feature set includes interactive product tours, guides & walkthroughs; hints, beacons & tooltips; onboarding checklist; in-app announcements; NPS & surveys, user feedback widget; help center and a fully integrated knowledge base. Our customers achieve higher conversions, lower churn and less support tickets. Learn more about Product Fruits

Features

  • Employee Onboarding
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Workflow Management Software
  • Activity Dashboard
  • Employee Handbook
  • Employee Profiles
  • Document Management Software
  • Task Management Software
Canada Local product
The Absorb LMS platform helps organizations streamline their onboarding with an engaging learner experience and efficient admin tools. Learn more about Absorb LMS
Organizations can streamline their internal or external onboarding with the engaging learner experience and efficient admin functionality of Absorb LMS. Create interactive company-specific onboarding courses using Absorb Create. For generic onboarding, compliance, or industry-specific courses, use our Amplify course library or one of our partners’ libraries. Track your learners onboarding from start to finish with our core analytics or get more in-depth through Analyze and Analyze Direct. Learn more about Absorb LMS

Features

  • Employee Onboarding
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Workflow Management Software
  • Activity Dashboard
  • Employee Handbook
  • Employee Profiles
  • Document Management Software
  • Task Management Software
Onboard new contractors and employees across 150 countries in under 5 minutes. We localize every item to ensure compliance. Learn more about Deel
Onboard in 150 countries, and eliminate hiring hiccups. With Deel, just find your ideal candidate and start scaling your international team. We localize every last detail to keep everything compliant—from minimum wage, to country-specific documentation requests. And onboarding is a snap—under 5 minutes for contractors and employees. Got questions during onboarding? No problem. Your dedicated onboarding manager will answer every question to ensure a smooth process every step of the way. Learn more about Deel

Features

  • Employee Onboarding
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Workflow Management Software
  • Activity Dashboard
  • Employee Handbook
  • Employee Profiles
  • Document Management Software
  • Task Management Software
WebHR is everyone's favorite and a global leader in Cloud HR - Helps you manage the most important asset in your company - your People! Learn more about WebHR
WebHR is revolutionizing the way HR works. WebHR is a Social all-in-one Cloud based HR Software for Small & Medium Enterprises that handles everything from Hire to Retire, in the most innovate way. WebHR not only saves money to the companies, but also boosts productivity, saves space and make inter and intra-office communications fast, reliable and more efficient. WebHR assists in managing a companys most important asset - its People. Learn more about WebHR

Features

  • Employee Onboarding
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Workflow Management Software
  • Activity Dashboard
  • Employee Handbook
  • Employee Profiles
  • Document Management Software
  • Task Management Software
Streamline your onboarding process and set up new hires for success with eloomi's personalized and engaging solution. Learn more about eloomi
eloomi's onboarding solution helps companies to create a personalized and engaging experience for new hires, streamline the onboarding process, and ensure that employees are set up for success from day one. With eloomi, you can create custom onboarding paths, track progress, and measure the effectiveness of your onboarding program. With eloomi’s all-in-one solution, you can reduce time-to-productivity, increase retention, and ultimately improve employee satisfaction. Learn more about eloomi

Features

  • Employee Onboarding
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Workflow Management Software
  • Activity Dashboard
  • Employee Handbook
  • Employee Profiles
  • Document Management Software
  • Task Management Software
Learner Mobile is the low-cost leader in the LMS market, delivering on-demand training with modernized features and built-in authoring. Learn more about Learner Mobile
Learner Mobile is an award-winning Learning Management System created for your modernized and field-based workforce. As a low-cost leader, Learner Mobile easily scales and is configurable to accommodate any industry. Features include automated badging and certification, notifications and reminders, robust analytics and reporting, AI integration, learner segmentation, bulk uploads, single sign-on, offline access, and OpenAPI for integrations. It comes with its own free authoring tool that allows admins to quickly design highly effective and engaging training courses in all formats, including SCORM. Learner Mobile also offers access to our top-notch instructional design, graphic design, and media production teams. These experts can augment your team for short-term or long-term needs. Learner Mobile is platform agnostic, delivering a fantastic user experience on iOS, Android apps, desktop, laptop, and tablet interfaces for anywhere, anytime access – optimizing your training for success. Learn more about Learner Mobile

Features

  • Employee Onboarding
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Workflow Management Software
  • Activity Dashboard
  • Employee Handbook
  • Employee Profiles
  • Document Management Software
  • Task Management Software
Easy-to-use cloud-based LMS 100% integrated with a robust authoring tool. Launch your eLearning in just one day with a minimum of fuss! Learn more about iSpring Learn
iSpring Learn is a fast LMS with a powerful authoring tool. With iSpring, you can easily launch onboarding or continuous learning in your company, and train employees no matter where they are. Native iOS & Android apps enable learners to get instant access to courses, even offline. Account owners get great value at a reasonable price. Personal live tech support is at your fingertips. Schedule a free 15-minute online meeting to learn how iSpring Learn works for your mission-critical project. Learn more about iSpring Learn

Features

  • Employee Onboarding
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Workflow Management Software
  • Activity Dashboard
  • Employee Handbook
  • Employee Profiles
  • Document Management Software
  • Task Management Software
Integrated into your SaaS applications, Lemon Learning personalized walkthroughs drive software adoption and users engagement. Learn more about Lemon Learning
Whether they¿ve just joined your organization or are being introduced to new software, don¿t let your team members abandon your tools simply because they didn't quite understand their features. Lemon Learning accelerates software adoption thanks to interactive, in-app walkthroughs available at the time of need. Learn more about Lemon Learning

Features

  • Employee Onboarding
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Workflow Management Software
  • Activity Dashboard
  • Employee Handbook
  • Employee Profiles
  • Document Management Software
  • Task Management Software
EchoSpan puts you in control of your employee feedback and development programs with our Flexible 360-degree feedback platform. Learn more about EchoSpan Flexible 360
EchoSpan’s Flexible 360 feedback platform puts you in control. Every aspect of your employee feedback program is easily customizable, including competency models, questions, rating scales, workflows, branding, email messages and more. Start from scratch or select a professional template. EchoSpan works in more than 100 languages and serves the needs of more than 6,000 organizations worldwide. Special features are available for HR coaches and consultants. EchoSpan is fully GDPR-compliant. Learn more about EchoSpan Flexible 360

Features

  • Employee Onboarding
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Workflow Management Software
  • Activity Dashboard
  • Employee Handbook
  • Employee Profiles
  • Document Management Software
  • Task Management Software
Branded preboarding and onboarding portals. Send invites by mail and text messages. Handle vital documents and send reminders. Learn more about Boardon
Boardon helps you set up a great branded preboarding or onboarding experience. Send an invite directly after recruitment by mail or text message and your newcomer gets access to their introduction portal directly on their mobile phone or PC. With Boardon it's easy to assemble learning nuggets, quizzes and surveys into an introduction plan combined with reminders to both the newcomer and the manager. Handle vital documentation using the download/upload feature included in Boardon. Learn more about Boardon

Features

  • Employee Onboarding
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Workflow Management Software
  • Activity Dashboard
  • Employee Handbook
  • Employee Profiles
  • Document Management Software
  • Task Management Software
WorkforceHub Onboarding gives you branded, digital, hassle-free onboarding. Learn more about WorkforceHub
WorkforceHub Onboarding allows you to build checklists with tasks and workflows and configure them for each job position or work location as needed. Employees get a secure new hire portal where they complete, sign and submit tax forms. In addition, the new hire reviews benefits information and enrolls in their plans, taking all the time they need to discuss the options with a spouse or significant other. Learn more about WorkforceHub

Features

  • Employee Onboarding
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Workflow Management Software
  • Activity Dashboard
  • Employee Handbook
  • Employee Profiles
  • Document Management Software
  • Task Management Software
Affordable and easy-to-use onboarding software for any size business. Import Hires, upload state and federal forms, create tasks, etc. Learn more about ApplicantStack
Improve productivity and reduce costs! Our easy-to-use Onboard software includes a new hire portal that serves as a centralized source for new employee information like new hire paperwork and compliance forms. Keep things on track, monitor tasks, and address bottlenecks quicker in the onboarding process for maximum efficiency. Import Hires, upload state and federal forms, create tasks, e-sign documents, set reminders, and more.Try us for 15-days - FREE (no credit card required, no contracts) Learn more about ApplicantStack

Features

  • Employee Onboarding
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Workflow Management Software
  • Activity Dashboard
  • Employee Handbook
  • Employee Profiles
  • Document Management Software
  • Task Management Software
Cloud/desktop solution that allows businesses to create, launch and manage custom demos for sales and marketing. Learn more about Regale
Regale is a powerful software platform that helps you build and share interactive product demos effortlessly. With Regale, you can create engaging, self-guided product experiences that showcase the value of your solution to potential customers. Whether you're a marketer, sales rep, or customer success manager, Regale can help you communicate your product's unique selling points effectively and drive more sales. Learn more about Regale

Features

  • Employee Onboarding
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Workflow Management Software
  • Activity Dashboard
  • Employee Handbook
  • Employee Profiles
  • Document Management Software
  • Task Management Software
A visual collaboration tool that creates a shared perspective for your team on any project in a fun, flexible, and rewarding way.
From sales and marketing to HR and operations, teams can design and customize Trello to fit their unique needs and work styles. And with over 100+ integrations with other key tools like Google Drive, Slack, Jira and more, Trello is a living, breathing project hub of cross-team collaboration no matter where your work needs to happen. Trello brings joy to teamwork by making it transparent and easily shareable across boards and teams. Learn more about Trello

Features

  • Employee Onboarding
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Workflow Management Software
  • Activity Dashboard
  • Employee Handbook
  • Employee Profiles
  • Document Management Software
  • Task Management Software
Asana is the easiest way to organize and manage work across teams at scale. See why Asana is a top performer on Capterra.
Asana is the perfect platform to help you manage and organise all of your new team memebers onboarding at scale. With Asana, you can orchestrate work across teams at scale–from daily tasks to strategic cross-functional initiatives. Asana is the only work management platform that turns goals into action and breaks down silos between teams. Join millions of free organizations across 190 countries rely on Asana to get more done with less! Learn more about Asana

Features

  • Employee Onboarding
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Workflow Management Software
  • Activity Dashboard
  • Employee Handbook
  • Employee Profiles
  • Document Management Software
  • Task Management Software
Canada Local product
ADP Workforce Now is a human capital management solution for companies with more than 50 employees.
The core capabilities of the solution are human resources management, payroll, benefits, talent management, compliance, time & labor management, analytics & benchmarking. The fully integrated suite is built on a single database, which automates data synchronization across different components and helps users to minimize manual administrative tasks. The platform also integrates with other HR and business applications via the ADP Marketplace and APIs. Learn more about ADP Workforce Now

Features

  • Employee Onboarding
  • Self Service Portal
  • Compliance Management
  • Training Management
  • Workflow Management Software
  • Activity Dashboard
  • Employee Handbook
  • Employee Profiles
  • Document Management Software
  • Task Management Software

Onboarding Software Buyers Guide

What is onboarding software?

Onboarding software helps recruiters and team managers optimize the onboarding process for new hires, and walk them through the hiring and training process. New hire onboarding software help organize and manage aspects of the onboaring process like documentation requirements, important contacts/colleague introductions, and general office policies. In 2021, 75% of Canadian employees who changed jobs reported at least one digital aspect of the training process, according to a Capterra report. Given the shift to digital onboarding processes, it's important for Canadian businesses to find the best onboarding software to smoothly train and integrate new hires.

What are the benefits of onboarding software?

The benefits of onboarding software tend to revolve around ease of use and integration capabilities. Here are a couple of important benefits that employee onboarding solutions can provide your Canadian small business:

  • Increase employee engagement: The onboarding process supplies new hires' first impression of your organization, and can have a lasting impact on their engagement during their tenure with your company. By streamlining and managing the entire process, HR onboarding software gives employees flexibility while moving through the hiring and training process, allowing them to complete mandatory forms and trainings at their own pace.
  • Digitization streamlines and facilitates compliance: Onboarding solutions allow human resource professionals to manage digital documentation for new hires, including verifying employee information. Digital signing functionalities allow employees to quickly sign and authorize necessary documents, reducing physical storage requirements and file maintenance demands while enhancing compliance.

What are some typical features of onboarding software?

The features of onboarding software are diverse and aim to create a stack that is easily integratable and smoothly train new hires. Here are some of the key features of enterprise onboarding software:

  • Course management: Create employee training courses and assign them to employees.
  • E-Verify/I-9 Form completion: Allow new hires to verify documents and their identity.
  • Electronic forms: Generate digital forms that are easily shared and accessed by all necessary parties.
  • Electronic signature: Lets users digitally sign documents within the system.
  • Employee handbook: Develop, store, and manage an employee handbook that can be shared during the onboarding process.
  • Employee portal: An online portal that offers self-service functionalities to employees.
  • File management: A categorized repository of all relevant business documents.
  • Job description repository: Create, share, and manage job descriptions.
  • Orientation management: Helps HR professionals create and manage orientation programs for new hires.
  • Task management: Allows users to create and manage a running list of to-do items and monitor the status of each.
  • Mentor assignment:Assign team members to mentor and support new hires throughout the onboarding process.

What needs to be considered when purchasing onboarding software?

In order to find the best onboarding software for your small business in Canada, it's important to bear a few things in mind, including accessibility of the tools, ease of use and integration, and more. Here are some key considerations to keep in mind before purchasing a new hire onboarding software:

  • Mobile access: HR professionals, recruiters, employees, and managers use onboarding software to oversee and complete the entire onboarding process, from filling out necessary forms, downloading and uploading documents, to tracking their progress. As workforces become increasingly mobile, it's essential that onboarding software vendors change to meet market demands. Software buyers should evaluate their employees' mobile access needs, and ensure that their shortlist of onboarding software options fulfill all requirements.
  • Integration with existing software: Onboarding software solutions work in concert with other tools, including HR, recruiting, payroll, benefits and administration, and reporting software solutions. It's difficult (if not impossible) to streamline onboarding processes if your onboarding software can't integrate with your existing systems. Before making a purchase decision, research your desired software's integration capabilities to ensure you don't end up with a siloed system.

Trends in the HR industry will have an impact on the onboarding software solutions that your small business chooses to implement. HR industry trends are constantly emerging and developing, and it's important to stay on top of them in order to find the best onboarding tool for your company. These trends include:

  • Conversational user interfaces will transform the onboarding process: Recent advancements in conversational user interface technologies have accelerated mainstream adoption among small businesses. Artificial intelligence-powered chatbots will transform onboarding functionalities such as employee self-service, query resolution, tracking progress, and data entry.
  • Gamification: Gamified onboarding transforms the process from a monotonous, mandatory task into an engaging experience, allowing HR professionals and corporate trainers to create quizzes, assign badges, display leaderboards, and build quests to help employees learn and follow overarching organizational goals and visions. Gamification helps employees learn and onboard faster; expect the ongoing trend of training gamification to continue expanding in the coming years.