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Time Clock Software

Time Clock software, also known as timesheet software, automates the tracking of employee attendance, scheduling, and vacations. Timesheet management systems give organizations an overall picture of how employees spend their time as well as an analysis of labor costs on a per project basis. Time Clock tools allow maintain a secure database of employee timesheets, increasing the efficiency of time tracking and invoicing. Employee timesheet software can be standalone, but often integrates with an organization's accounting software. Time Clock software is related to Human Resource software, Payroll software, and Workforce Management software. Browse our directory to find the best time clock software for your small business in Canada.

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WebHR is everyone's favorite and a global leader in Cloud HR - Helps you manage the most important asset in your company - your People! Learn more about WebHR
WebHR is revolutionizing the way HR works. WebHR is a Social all-in-one Cloud based HR Software for Small & Medium Enterprises that handles everything from Hire to Retire, in the most innovate way. WebHR not only saves money to the companies, but also boosts productivity, saves space and make inter and intra-office communications fast, reliable and more efficient. WebHR assists in managing a companys most important asset - its People. Learn more about WebHR

Features

  • Vacation/Leave Tracking
  • Approval Process Control
  • Biometric Recognition
  • Attendance Tracking Software
  • Sick Leave Tracking
  • Calendar Management
  • Punch card
  • Mobile Access
  • Time Off Requests
  • Overtime Calculation
  • Employee Scheduling Software
  • Payroll Management
  • Employee Portal
Canada Local product
Synerion's time and scheduling suite of solutions will provide you with everything you need to track, monitor and manage employees. Learn more about Synerion
Synerion is a world leader in time clocks and integrated software with over 35 years of experience, 5,000,000 users, and 7,000 installations globally. Synerion offers many options such as mobile devices, GPS tracking, finger/hand biometric devices, tablet clocks with face detection and more we also integrate to over 100 different systems including the most popular payroll systems. In addition to time clocks we offer time and advanced scheduling solutions. Learn more about Synerion

Features

  • Vacation/Leave Tracking
  • Approval Process Control
  • Biometric Recognition
  • Attendance Tracking Software
  • Sick Leave Tracking
  • Calendar Management
  • Punch card
  • Mobile Access
  • Time Off Requests
  • Overtime Calculation
  • Employee Scheduling Software
  • Payroll Management
  • Employee Portal
Harvest time tracking makes it easy to capture time, gain insights from past projects, and get paid for your team’s work. Learn more about Harvest
Harvest makes it easy to track time, gain insights from past projects, and get paid for your work. Native apps and integrations with popular tools like Asana, Slack, Trello, and more allow Harvest to fit into your team’s workflow. A wide selection of visual reports keep projects running smoothly and your team supported. Turn your team’s tracked time and expenses into invoices and collect payment quickly with integrated online payments. Help your team spend time wisely with Harvest. Learn more about Harvest

Features

  • Vacation/Leave Tracking
  • Approval Process Control
  • Biometric Recognition
  • Attendance Tracking Software
  • Sick Leave Tracking
  • Calendar Management
  • Punch card
  • Mobile Access
  • Time Off Requests
  • Overtime Calculation
  • Employee Scheduling Software
  • Payroll Management
  • Employee Portal
Bring the award-winning BambooHR experience to time and project tracking for your employees. Learn more about BambooHR
Time Tracking brings the award-winning BambooHR experience to time entry, approvals and reporting, on the web and on the mobile app. It makes hours worked easy and accurate for employees to record, and simple and fast for their managers to review and approve. With features such as project tracking and geolocation, Time Tracking helps you maintain a productive and cost effective hourly workforce. Learn more about BambooHR

Features

  • Vacation/Leave Tracking
  • Approval Process Control
  • Biometric Recognition
  • Attendance Tracking Software
  • Sick Leave Tracking
  • Calendar Management
  • Punch card
  • Mobile Access
  • Time Off Requests
  • Overtime Calculation
  • Employee Scheduling Software
  • Payroll Management
  • Employee Portal
We're an award-winning cloud-based time tracking & absence management system made for organisations across the world. Learn more about edays
The world's smartest absence, leave and time management software. With one configurable system, edays reduces admin through automated processes, helps you gain actionable people insights, and empowers you to leave the spreadsheets behind. edays is an easy-to-use cloud-based web application and mobile app for managing, tracking & reporting employee holidays, time & absences. edays has powerful reporting tools for HR & business leaders and integrates well with popular payroll and HR systems. Learn more about edays

Features

  • Vacation/Leave Tracking
  • Approval Process Control
  • Biometric Recognition
  • Attendance Tracking Software
  • Sick Leave Tracking
  • Calendar Management
  • Punch card
  • Mobile Access
  • Time Off Requests
  • Overtime Calculation
  • Employee Scheduling Software
  • Payroll Management
  • Employee Portal
ClockShark is the leading mobile GPS time tracking & scheduling software for contractors to cut costs & simplify processes. Learn more about ClockShark
*FREE 14 DAY TRIAL* ClockShark is a cost saving mobile GPS time tracking and scheduling software built with ease of use in mind. Get started today & effortlessly discover a simpler way for field service and construction businesses to track employee time, run payroll, and save on job costs. Join over 9,500 companies and 100,000 field service & construction professionals who have replaced the hassle of paper timesheets with our intuitive *award winning* app. Learn more about ClockShark

Features

  • Vacation/Leave Tracking
  • Approval Process Control
  • Biometric Recognition
  • Attendance Tracking Software
  • Sick Leave Tracking
  • Calendar Management
  • Punch card
  • Mobile Access
  • Time Off Requests
  • Overtime Calculation
  • Employee Scheduling Software
  • Payroll Management
  • Employee Portal
Canada Local product
Cloud-based time clock for businesses that helps track employee working hours, analyze timesheets, generate payroll, and more. Learn more about MX-SmartTracker
Cloud-based time clock for businesses that helps track employee working hours, analyze timesheets and more. MX-SmartTracker is a time management system that allows you to track every working hour, analyze and approve timesheets, and generate each employees payroll according to his or her output. Save time and money on tracking time and expenses of your employees. Built for companies with 50 employees and up. Learn more about MX-SmartTracker

Features

  • Vacation/Leave Tracking
  • Approval Process Control
  • Biometric Recognition
  • Attendance Tracking Software
  • Sick Leave Tracking
  • Calendar Management
  • Punch card
  • Mobile Access
  • Time Off Requests
  • Overtime Calculation
  • Employee Scheduling Software
  • Payroll Management
  • Employee Portal
Cloud-based time clock solution that helps businesses manage attendances, calculate worked time, track check-ins, and more Learn more about PayClock Online
Cut payroll processing time in half with PayClock. Affordable and reliable proximity badge, fingerprint, or contactless face recognition time clocks with web-based time clock software helps protect employees from spreading germs & eliminate buddy punching. With auto calculations, accruals, and other features you can prepare payroll anytime, anywhere so payroll processing is so much easier. 49 standard reports & exports into payroll like QuickBooks, ADP, Paychex and others. Learn more about PayClock Online

Features

  • Vacation/Leave Tracking
  • Approval Process Control
  • Biometric Recognition
  • Attendance Tracking Software
  • Sick Leave Tracking
  • Calendar Management
  • Punch card
  • Mobile Access
  • Time Off Requests
  • Overtime Calculation
  • Employee Scheduling Software
  • Payroll Management
  • Employee Portal
End to end workforce management for remote teams. Learn more about Alloc8
Alloc8 is intelligent workforce software that helps you easily manage your jobs, workers and assets - cutting down admin time, reducing unnecessary costs, and keeping your workers safe. Features include advanced scheduling features such as filtering by distance or skill, digital timesheeting, automated invoicing and documentation, integrated payroll, and more. Learn more about Alloc8

Features

  • Vacation/Leave Tracking
  • Approval Process Control
  • Biometric Recognition
  • Attendance Tracking Software
  • Sick Leave Tracking
  • Calendar Management
  • Punch card
  • Mobile Access
  • Time Off Requests
  • Overtime Calculation
  • Employee Scheduling Software
  • Payroll Management
  • Employee Portal
Rhumbix Timekeeping built your way–faster and easier. Learn more about Rhumbix
No more lost or late timecards with real-time, cloud-based submissions straight from the field. Payroll and accounting offices can receive approvals, signatures, photo uploads and note attachments for the most accurate timekeeping to get the job done faster and easier. Rhumbix is built for construction teams looking to save time and increase visibility into their project performance. Learn more about Rhumbix

Features

  • Vacation/Leave Tracking
  • Approval Process Control
  • Biometric Recognition
  • Attendance Tracking Software
  • Sick Leave Tracking
  • Calendar Management
  • Punch card
  • Mobile Access
  • Time Off Requests
  • Overtime Calculation
  • Employee Scheduling Software
  • Payroll Management
  • Employee Portal
#1 GPS Time Tracking and Job Costing Software for Construction. Accurately track field hours and reduce payroll time by 67%. Learn more about busybusy
busybusy is the #1 GPS Time Tracking and Job Costing Software for Construction. Accurately track field hours and reduce payroll time by 67%. Employees love this simple-to-use mobile time clock. Track employee timesheets and equipment, generate daily reports, take project photos, organize employee scheduling, and share documents in one easy-to-use app. Join the 55,000+ happy customers that have found relief from frustrating, outdated paper time cards. Learn more about busybusy

Features

  • Vacation/Leave Tracking
  • Approval Process Control
  • Biometric Recognition
  • Attendance Tracking Software
  • Sick Leave Tracking
  • Calendar Management
  • Punch card
  • Mobile Access
  • Time Off Requests
  • Overtime Calculation
  • Employee Scheduling Software
  • Payroll Management
  • Employee Portal
Rippling fully automates time tracking from check-in to paycheck. No manual entries, syncing issues or late approvals from supervisors. Learn more about Rippling
Rippling Time & Attendance allows employees to quickly clock in and out using a tablet kiosk, mobile app, or computer. Overtime, sick leave, meal breaks, and other national, global, and local labor laws are built into the product, making it easy to stay compliant. And with attendance enforcement features like geolocation restrictions and selfie clock-ins, companies can ensure that employees are physically at the worksite when clocking in and out. Learn more about Rippling

Features

  • Vacation/Leave Tracking
  • Approval Process Control
  • Biometric Recognition
  • Attendance Tracking Software
  • Sick Leave Tracking
  • Calendar Management
  • Punch card
  • Mobile Access
  • Time Off Requests
  • Overtime Calculation
  • Employee Scheduling Software
  • Payroll Management
  • Employee Portal
The easy way to schedule, track time, attendance, and communicate with workers. Save time. Improve accountability. 14-day free trial. Learn more about When I Work
When I Work is an easy way for businesses to schedule, track time and attendance, and communicate with their hourly employees. Put the schedule and time clock in every employee's pocket with free iOS and Android apps. Keep track of time off, employee availability, and manage shift swaps with just a few clicks. Integrate with your payroll provider to streamline the process and avoid human error. Get started with a 14-day free trial now. Learn more about When I Work

Features

  • Vacation/Leave Tracking
  • Approval Process Control
  • Biometric Recognition
  • Attendance Tracking Software
  • Sick Leave Tracking
  • Calendar Management
  • Punch card
  • Mobile Access
  • Time Off Requests
  • Overtime Calculation
  • Employee Scheduling Software
  • Payroll Management
  • Employee Portal
Employee scheduling and time tracking software for hourly employees. Create schedules and track employee time. Learn more about ZoomShift
Ditch your spreadsheets, there's a better way to schedule and track time. With ZoomShift you can spend 80% less time creating schedules and reduce your labor costs. Our simple schedule builder makes it easy to build schedules, view availability and time off requests, monitor shift swaps, and track your labor targets. Your employees will love the mobile app, and you will love the major boost in productivity. Thousands of businesses rely on ZoomShift check it out for free today! Learn more about ZoomShift

Features

  • Vacation/Leave Tracking
  • Approval Process Control
  • Biometric Recognition
  • Attendance Tracking Software
  • Sick Leave Tracking
  • Calendar Management
  • Punch card
  • Mobile Access
  • Time Off Requests
  • Overtime Calculation
  • Employee Scheduling Software
  • Payroll Management
  • Employee Portal
BigTime optimizes operations for services firms powered by insights from 20+ years' experience and 2,800+ customers. Learn more about BigTime
Leader in Time Tracking Software by G2. BigTime will help you simplify budgeting, project planning/execution, team communication, task management, resource management, invoicing and project financials. BigTime gives your entire team the tools they need to deliver billable work on time and on budget, giving our customers an average improvement of 25% in gross margins and a substantial increase in expansion and referral revenue. "We looked everywhere, nothing beats BigTime!" - Matt M. Learn more about BigTime

Features

  • Vacation/Leave Tracking
  • Approval Process Control
  • Biometric Recognition
  • Attendance Tracking Software
  • Sick Leave Tracking
  • Calendar Management
  • Punch card
  • Mobile Access
  • Time Off Requests
  • Overtime Calculation
  • Employee Scheduling Software
  • Payroll Management
  • Employee Portal
Canada Local product
Flexible tools to build custom schedules and manage temp and flexible staff! A robust offer, booking and scheduling engine. Learn more about Workstaff
Made for staffing agencies and industries that manage flexible and temporary staff. Perfect for temp staff scheduling. Quickly create shifts, events and send offers to your temp staff or book them directly according to their availabilities. Add different locations, upload floor plans, detailed tasks lists, game day instructions. Add team leads, chat with different team members, track attendance, clock ins and outs, add premiums, breaks, bonuses, invoices for autonomous workers, pay runs solutions... Portal for clients to request staff. Learn more about Workstaff

Features

  • Vacation/Leave Tracking
  • Approval Process Control
  • Biometric Recognition
  • Attendance Tracking Software
  • Sick Leave Tracking
  • Calendar Management
  • Punch card
  • Mobile Access
  • Time Off Requests
  • Overtime Calculation
  • Employee Scheduling Software
  • Payroll Management
  • Employee Portal
Jolt is a tablet-based software renowned for improving attendance and accountability among hourly employees. Learn more about Jolt
Jolt turns any tablet into a time clock with facial detection, pre-punch announcements, and geofencing for field employees and multi-location owners. With Jolt, you get foolproof punching, a drag-n-drop schedule builder, and a daily task manager all in one platform. The same tablet employees use to clock in will keep them accountable and on task, and the Jolt mobile app gives owners and managers a real-time look at daily attendance and operations from anywhere. Learn more about Jolt

Features

  • Vacation/Leave Tracking
  • Approval Process Control
  • Biometric Recognition
  • Attendance Tracking Software
  • Sick Leave Tracking
  • Calendar Management
  • Punch card
  • Mobile Access
  • Time Off Requests
  • Overtime Calculation
  • Employee Scheduling Software
  • Payroll Management
  • Employee Portal
Collaborate on projects, track time, manage expenses and invoice your customers. Available in the cloud, from any device! Learn more about Avaza
Avaza is an all-in-one solution for project management, resource scheduling, tracking time, managing expenses, quotes & invoices. Teams of all sizes, from freelancers to large businesses, will love it, for its simple & intuitive design with powerful features. Track time from any device, enable powerful timesheet approvals, set up flexible billing and cost rates and much more when you track time in Avaza! Learn more about Avaza

Features

  • Vacation/Leave Tracking
  • Approval Process Control
  • Biometric Recognition
  • Attendance Tracking Software
  • Sick Leave Tracking
  • Calendar Management
  • Punch card
  • Mobile Access
  • Time Off Requests
  • Overtime Calculation
  • Employee Scheduling Software
  • Payroll Management
  • Employee Portal
Canada Local product
Workzoom offers HR, Workforce, Payroll, and Talent software to consolidate and automate your people management. Learn more about Workzoom
Workzoom is an all-in-one people management solution that helps businesses consolidate and automate their data. Workzoom provides businesses with the ability to manage their people from hire to retire in one easy-to-use solution that includes HR, Workforce, Payroll, and Talent. Stop chasing your company data around and get started with no long-term commitment for $4 per employee per month. Learn more about Workzoom

Features

  • Vacation/Leave Tracking
  • Approval Process Control
  • Biometric Recognition
  • Attendance Tracking Software
  • Sick Leave Tracking
  • Calendar Management
  • Punch card
  • Mobile Access
  • Time Off Requests
  • Overtime Calculation
  • Employee Scheduling Software
  • Payroll Management
  • Employee Portal
Zoho Workerly's time clock software let temps to clock in and out from their worker app. Learn more about Zoho Workerly
Having a close check on your temps is no more a concern when you have Zoho Workerly's time clock software. It allows your temps to clock in and clock out using their worker app. Generate timesheets as per their working hours to process their payments much faster than before. Learn more about Zoho Workerly

Features

  • Vacation/Leave Tracking
  • Approval Process Control
  • Biometric Recognition
  • Attendance Tracking Software
  • Sick Leave Tracking
  • Calendar Management
  • Punch card
  • Mobile Access
  • Time Off Requests
  • Overtime Calculation
  • Employee Scheduling Software
  • Payroll Management
  • Employee Portal
WorkforceHub mobile Time Clock Software tracks time, schedules, and leave with no shared surfaces. Hardware clocks are also supported. Learn more about WorkforceHub
WorkforceHub makes tracking time easy for hybrid workforces. Record start/end times for shifts, breaks, and jobs wherever employees are working. Slash job overruns, billable leakage, errors, overtime. Employees onsite, on the road and remote can all easily access their mobile clock, timecards and PTO data. Managers use timestamps, geolocation and geofencing to ensure employees are where expected. Get a live demo with an expert to learn how to capably solve your complex timekeeping needs. Learn more about WorkforceHub

Features

  • Vacation/Leave Tracking
  • Approval Process Control
  • Biometric Recognition
  • Attendance Tracking Software
  • Sick Leave Tracking
  • Calendar Management
  • Punch card
  • Mobile Access
  • Time Off Requests
  • Overtime Calculation
  • Employee Scheduling Software
  • Payroll Management
  • Employee Portal
UniFocus smart time clocks integrate modern technology and mobile tools for a seamless, real-time experience. Learn more about Unifocus
Integrated, multilingual UniFocus smart time clocks combine advanced hardware and mobile tools into a real-time platform designed for operators to get stuff done. Compliance and work rules are automated and tracked. Mobile alerts, approvals, and edits mean payroll is wrapped well before it's time to process it. Biometric scanners, geo-fencing, punch cameras, and location-based clock access all drive punch behavior you can trust. Learn more about Unifocus

Features

  • Vacation/Leave Tracking
  • Approval Process Control
  • Biometric Recognition
  • Attendance Tracking Software
  • Sick Leave Tracking
  • Calendar Management
  • Punch card
  • Mobile Access
  • Time Off Requests
  • Overtime Calculation
  • Employee Scheduling Software
  • Payroll Management
  • Employee Portal
Calamari is integrated with Slack, JIRA, G Suite and Office365. Track time of your employees and record timesheets entries. Learn more about Calamari
Calamari is an HR software that makes timesheet management easier. It allows planning and tracking of all types of absences. You can track attendance using QR codes and iBeacons. Calamari supports companies with offices based in multiple countries and locations and supports role-based security. The app is integrated with project management tools like JIRA, Slack, Office265, GSuite, Microsoft Teams, Basecamp and Asana. Learn more about Calamari

Features

  • Vacation/Leave Tracking
  • Approval Process Control
  • Biometric Recognition
  • Attendance Tracking Software
  • Sick Leave Tracking
  • Calendar Management
  • Punch card
  • Mobile Access
  • Time Off Requests
  • Overtime Calculation
  • Employee Scheduling Software
  • Payroll Management
  • Employee Portal
Schedule jobs, coordinate teams, track time and track projects, all in one place.
QuickBooks Time is a proud part of the QuickBooks family, seamlessly connecting with leading accounting tools like QuickBooks Online, ADP and more. Easily manage people, projects and payroll, all in one place Learn more about QuickBooks Time

Features

  • Vacation/Leave Tracking
  • Approval Process Control
  • Biometric Recognition
  • Attendance Tracking Software
  • Sick Leave Tracking
  • Calendar Management
  • Punch card
  • Mobile Access
  • Time Off Requests
  • Overtime Calculation
  • Employee Scheduling Software
  • Payroll Management
  • Employee Portal
Canada Local product
ADP Workforce Now is a human capital management solution for companies with more than 50 employees.
The core capabilities of the solution are human resources management, payroll, benefits, talent management, compliance, time & labor management, analytics & benchmarking. The fully integrated suite is built on a single database, which automates data synchronization across different components and helps users to minimize manual administrative tasks. The platform also integrates with other HR and business applications via the ADP Marketplace and APIs. Learn more about ADP Workforce Now

Features

  • Vacation/Leave Tracking
  • Approval Process Control
  • Biometric Recognition
  • Attendance Tracking Software
  • Sick Leave Tracking
  • Calendar Management
  • Punch card
  • Mobile Access
  • Time Off Requests
  • Overtime Calculation
  • Employee Scheduling Software
  • Payroll Management
  • Employee Portal

Time Clock Software Buyers Guide

Introduction

Time clock software is used by businesses and other organizations across Canada to track employee attendance, in-time and out-time, work schedules, and sick leave. Otherwise known as timesheet management software, or more broadly as clocking systems, such solutions are able to automate much of this tracking process, which has the dual benefits of freeing up more employee time to focus on alternative tasks while also improving overall accuracy.

Businesses need to track the amount of time employees spend at work—or working on specific tasks—for a whole variety of reasons. These range from ensuring staff members receive the correct financial compensation for their efforts to analyzing individual employee performance and creating more accurate schedules for future work projects. Time clock software allows businesses to not only monitor employee time but also assess labour costs.

Understanding precisely where time has been spent is also vital for accurately invoicing the clients of many businesses. In addition, the use of time clock software can help organizations to identify trends in terms of how time is being spent, by whom, and precisely where it is being spent most and least. It then becomes easier to identify areas where improvement may be possible, as well as the areas operating with the greatest efficiency.

Most commonly, time clock software is offered as a standalone software solution, although some clocking systems form part of wider workforce management packages, or as part of broader accounting or payroll software. The features and purposes behind time clock software means it is often categorized alongside attendance tracking software and employee scheduling software too, and these solutions are often able to be integrated with one another.

The majority of software solutions of this kind will share some common features, while there are some features that are less common, and these can help buyers to more easily separate the different options. Moreover, there are some features that are so prevalent they can be described as category-defining. With this in mind, the vast majority of time clock software or clocking systems will allow users to carry out the following actions:

  • Utilize a clock-in and clock-out function in order to track attendance and the number of hours being worked
  • Track the total number of hours that have been worked and use this information to inform payroll and scheduling
  • Schedule employee shifts based on business requirements, staff availability, and contract requirements
  • Allow employees to submit requests for holidays and sick leave, and then track absences or add them to a calendar

What is time clock software?

Time clock software and timesheet management software are the names given to software applications that have been designed to assist users with the process of tracking employee attendance and the amount of time workers spend in and out of work, along with the times they clock in and out. Having access to this information can be important for many reasons, such as informing payroll and ensuring employees are accurately compensated for their work. Clocking systems can also help business leaders to get a better sense of company and individual performance.

Much of this process can be automated through use of the software, so organizations can save significant time and effort without sacrificing accuracy. In fact, the automation provided by many of these software solutions can actually help to avoid issues associated with human error. Meanwhile, employees are also able to make use of this software in order to clock in and out at the beginning and end of work shifts, and to make sick leave or holiday requests.

Work schedules can typically be created and shared through the software, and in many cases, integration tools also exist, allowing the software to share data with external calendar applications. The centralisation of all information related to timesheets and work schedules is another major reason why companies invest in software in this category because it removes the need to switch between applications when carrying out the various associated tasks.

What are the benefits of time clock software?

The benefits of time clock software for Canadian small businesses are predominantly based around tracking employee attendance in an efficient and accurate way. Through the software, companies can usually track not only whether or not an individual was at work but also the precise number of hours they worked and whether those were contracted hours or overtime. This is advantageous because it makes a number of critical business tasks easier. Of course, the benefits of clocking systems do not end there, and it can be useful to explore some of these in greater depth. With this in mind, some of the most crucial benefits associated with the use of clocking software are explored below:

  • Accurate payroll calculation: the process of manually tracking the number of hours employees have worked and then calculating what their pay should be is not only time-consuming but also prone to human error. Therefore, one of the single biggest benefits associated with time clock software and other clocking systems is the ability to calculate payroll more accurately. Best of all, much of this process can be automated based on when employees clock in and clock out. Not only can this reduce unnecessary pay disputes, but it can also save time and effort.
  • Invoicing and billing: many businesses bill their customers or clients based on the amount of time that has been spent on a project or completing a particular task. The use of time clock software can be crucial in these situations because it not only enables businesses to send invoices for accurate amounts, but also allows evidence to be presented to any customers or clients who may query the amount they have been charged. Without the use of software, companies are often left having to give estimates for the number of hours worked, and this can be inaccurate and costly while potentially undermining trust with clients or business partners.
  • Work time tracking for remote workers: modern employers do not necessarily have employees working in a single location, and remote work is only becoming more viable as communications technology improves. For this reason, the best time clock software will provide businesses with the capability of monitoring work hours for remote employees. This will usually involve the use of an electronic clocking in and clocking out system, which functions in much the same way as systems that employees use when working on-site. Remote workers can also potentially use the software to schedule time off or report illnesses to management.
  • Performance monitoring: another major advantage of acquiring time clock software is the ability to monitor internal performance, including the performance of specific departments and even individual employees. When organizations have a clearer sense of how much time is being spent on specific tasks, who is working on those tasks, and how their use of time compares with other employees, it becomes easier to identify inefficiencies or instances where time is not being used as effectively as it could be. Such information can then be used to allocate additional resources, where appropriate, and to inform staff appraisals and performance reviews.

What are the features of time clock software?

The features of time clock software are primarily based around making it easier to track the hours that employees work. This can usually be achieved through a combination of automation and manual tracking. However, the vast majority of applications in this category include features that go beyond simply measuring work time. Although precise functionality will vary from one solution to the next, and the quality and implementation of these functions can also differ, almost all software options within this category will share the following core or defining features:

  • Online time clock: allow employees to start and stop time tracking, based on whether they are at work, on a break, or at the end of their shift. Generally, the online time clock function included within software of this kind is simple to use, with employees having access to their own account, which they can sign in to and clock in and out, based on their needs. This means they can check in at the start of their shift, mark themselves as inactive during breaks in their work, and check out at the end of their working day. Using this information, the software can then automatically calculate how many hours have been worked, and this can then be used for payroll and scheduling purposes, as well as for monitoring how many employees are in the workplace. Online functionality means that the time clock feature can be used easily by employees who may be working from home or off-site.
  • Timesheet management: view data related to the number of hours employees have worked and continually track this information over time. The ability to manage timesheets in the workplace is essential for payroll and accounting in general, and calculations in this area can become complicated without having appropriate software because of factors like overtime. This is especially true if overtime is paid at a different rate from contracted hours. However, timesheet management is important for several other reasons too. For instance, depending on the nature of work being carried out, clients or customers could be invoiced based on the number of hours employees worked on a particular project or task. Alternatively, the information could be used to determine how long specific tasks are taking or how much time has been spent in total on a particular project. Many aspects of timesheet management can also be partially or fully automated, with calculations like staff pay and total numbers of hours worked being calculated automatically based on employees' usage of the aforementioned online time clock.
  • Employee scheduling: create employee schedules and inform workers of what shifts they will have. Most time clock software with scheduling features will allow employees to log in and see their schedule, making it accessible at all times. However, the best solutions will also include integration options with other calendar software. This means that shifts can be synchronized with either company calendars, or the calendars of individual users, improving communication in the process. It can also be useful to have access to both timesheet management and scheduling tools in one package because the shifts allocated to employees may depend on the number of hours they have worked, the number of hours other employees have worked, and the terms of their individual contracts.
  • Mobile access: enable all of those who may need to access the clocking system, including the finance department and individual employees, to gain access using their mobile phones. The provision of mobile access can be especially important in an age where remote work is becoming more common. In fact, 85 per cent of respondents in a Capterra survey stated that they want to continue working remotely, at least partially. In solutions where mobile access is provided, employees have the ability to clock in and clock out using their mobile phone. This can also be absolutely vital for businesses operating with employees who work in the field.
  • Sick leave tracking: provide employees with a facility through which to make sick leave requests or to inform business leaders that they will not be able to make it into work. The information from the time clock software can be sent to department managers and senior staff, and requests can either be approved or declined based on the information provided and individual circumstances. Sick leave can also be tracked over time, allowing companies to build a picture of how many sick days individual employees have taken. Sick leave tracking can then be synchronized with payroll so that people are paid the right amount, based on a combination of how many hours they have worked, how many days they have missed, the company's sick leave policy, and relevant legislation.
  • Holiday tracking: allow employees to make holiday requests, have these requests delivered to decision-makers for approval, and keep track of holiday entitlement. Within this feature, it is usually possible to track time off in lieu too, which is time off that has been earned in place of overtime pay. Out of convenience, various other time off requests made by workers may also be handled through the same basic feature within a clocking system.

Capterra's time clock software directory page allows users to quickly and easily sort the available programs or packages based on the precise features they contain. This means options can be filtered out if they do not include a feature that a buyer needs, resulting in only the best matches being displayed. It is also possible to access user reviews. As a result, it becomes significantly easier to find the best possible option based on the precise needs of a business.

What should be considered when purchasing time clock software?

When purchasing time clock software for your small business in Canada, there are many different things that need to be considered. Ultimately, businesses need to not only find a high-quality package but also identify the optimal solution for their specific requirements. Achieving such an aim means taking the time to think about the surrounding issues carefully. A great way to do this is to ask some key questions and try to come up with answers that could illuminate the path towards the best software. Some of the most important questions to think about are as follows:

  • What are the features of time clock software? The first consideration when looking into the various time clock software options on the market is the range of features on offer. Although core features are going to be similar across the board, at least in terms of what they are intended to deliver, there can be substantial variation when it comes to how well designed these features are and how well they work. Furthermore, the best solutions may be separated from other options via their supplementary features and how well these additions have been implemented.
  • How can you monitor employees working remotely? Despite the various benefits associated with remote and hybrid work, employees carrying out their roles from home can throw up some challenges, and monitoring the time spent working is a good example. The best software solutions will provide users with the ability to clock in and out remotely, while some solutions offer tools for monitoring activity levels too. There is a balancing act here, however, as monitoring of activity needs to be offset against employees' rights to privacy. Some clocking systems also provide support for biometrics, offering an additional layer of security. This could mean that employees clock in through the use of tools like fingerprint scanning or facial recognition in order to confirm their identity when off-site.
  • What is the ideal software deployment method? Next, it is crucial that buyers give consideration to which deployment method is most suitable for their needs. On-premise software is deployed on-site, with the buyer managing installation and data storage. This has benefits in terms of control, and the total costs may even end up lower. However, initial costs can be high. The main alternative to this conventional approach is cloud-based software. Here, much of the responsibility for managing the software and data storage is outsourced to a third-party service provider. Data is stored on the cloud and is accessible remotely on a wide range of devices. Although total costs sometimes end up being higher, the expense becomes a monthly or annual subscription fee. This means upfront costs are much lower, and long-term costs are predictable. Gartner projects that end-user spending on cloud-based Software as a Service (SaaS) solutions will reach $145.4 billion in 2022, having increased from less than $103 billion in 2020, highlighting its rapid popularity growth in recent times.
  • Can clocking systems integrate with other software? While many clocking systems will include built-in features related to tasks like scheduling and payroll, most businesses will still want to use other software packages alongside their time clock software. This raises the issue of compatibility, and the best options should provide integration options, allowing the software to form just one part of a wider technological eco-system. Aside from offering options that allow for integration or compatibility with workforce management software and payroll software, it can be important for time clock software to integrate with online calendar applications and similar tools, too.
  • How much does time clock software cost? Finally, it is always crucial to think carefully about the costs associated with different software packages. Buyers need to select the best possible option that fits with their budget. With that being said, it is important to think about this issue holistically rather than focusing solely on the price of a particular product. In reality, companies need to think of the total cost of ownership, access and/or use. This means factoring in any ongoing subscription fees, as well as expenditure that would be linked with setting the software up, training employees to use it effectively, and accessing software updates and expert help and support.

The most relevant time clock software trends are another important focus area for buyers exploring the options available to them. Understanding trends can help buyers to make more informed purchases, and it is sensible for businesses to prioritize software that has been built with an awareness of emerging technology, behaviours and processes. In particular, the following trends are relevant when seeking out clocking systems.

  • Use of artificial intelligence: Improvements to artificial intelligence (AI) are influencing almost all kinds of software because AI and machine learning provide additional options for automation. One way in which artificial intelligence is being deployed to great effect within time clock software is through the provision of chatbots. These chatbots can then be used to handle user support efforts for workers accessing the software remotely, and such support can be delivered on a 24/7 basis. Chatbots can also respond to reports of sickness and pass important messages on to senior staff once they have clocked in and have the time to respond.
  • Electronic time capturing: Improving efficiency is a crucial aim for most businesses and electronic time capturing helps organizations to achieve precisely this. Essentially, this refers to the practice of automating the process of clocking in and clocking out, usually through the use of electronic devices or biometrics to confirm identities. When functioning properly, this electronic time capturing will allow workers to attend the workplace, clock in, carry out their work, and then clock out again with minimal effort and no unnecessary friction.
  • Companion mobile apps: Mobile technology forms an increasingly important part of modern workplace offerings and can assist with efforts to optimize productivity. Yet, it is no longer enough to provide mobile support through web-based offerings alone, as users are demanding companion mobile apps for the core software solutions they are required to use. A Gartner survey from 2019 found that mobile apps would have the biggest impact on business success by the following year, while the years ahead will see an increased focus on multi-experience services, with mobile apps and wearable devices acting in support of more traditional software.
  • The rise of voice control: Another technological trend that is likely to become even more relevant for time clock software developers in the years ahead is the rise of voice control. Smart speakers, mobile phones and various other devices that form part of the internet of things (IoT) have helped to normalize the process of users issuing voice commands and expecting electronic devices to perform intelligent actions in response. With clocking systems, voice control can further improve efficiency and remove friction because users can potentially clock in and out of work through their voice alone. Voice assistants are able to identify individuals through their voice alone, and this technology could also potentially be used in the future as a way of validating who is issuing the voice command. Aside from ease-of-use, voice control also has the potential to improve accessibility and aid the user experience.
  • Location services on mobile: The rise of mobile companion apps has had a knock-on effect, which has been the increased use of location services within workplaces. When integrated with time clock software, businesses can potentially track where employees are at any given time. This is particularly valuable when dealing with field agents, who may need to be at different locations over the course of the day and who may need to respond to changes in their schedule while still out in the field. Nevertheless, location services can also be useful in situations where everyone in an organization works in the same building. The information provided through GPS tracking can provide useful information about where individuals were at a particular time. It can also offer insights into which parts of the building are busiest and at what times of the day these busy periods actually occur.

Sources:

The features highlighted were identified based on their relevance and the percentage of products in Capterra's directory that offer them. The following sources were used for this document:

  1. Workplace wellness: Almost 3 in 4 Canadian remote workers report burnout - Capterra Canada Blog (Date accessed: Tuesday, February 15, 2022)

  2. Gartner Forecasts Worldwide Public Cloud End-User Spending to Grow 23% in 2021 - Gartner (Date accessed: Tuesday, January 11, 2022)

  3. Gartner Says the Future of App Development is Multiexperience - Gartner (Date accessed: Wednesday, January 12, 2022)