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Fleet Management Software

Fleet Management software gives fleet owners an overall picture of their vehicles. These solutions enable the management, tracking, maintenance, and accounting of vehicles and fleets. Fleet Management solutions help schedule preventive maintenance activities, as well as vehicle licensing, repairs, and other information. Fuel tax records and driver logs are also common features in Fleet Management applications.

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SIMPLE Fleet Maintenance Management. GPS Tracking, Safety Cameras, and Maintenance tracking all in one platform. Learn more about AUTOsist
Looking for a simple and highly integrated solution? We offer GPS Tracking, Safety Cameras, and Maintenance tracking all in one easy to use system. Our system is web based with a mobile app for both iOS and Android so you can manage your fleet on the go, anytime, anywhere. Easily assign different users with permission control. Try it risk free - No contracts with simple, flexible pricing Learn more about AUTOsist

Features

  • Incident Reporting
  • Employee Management
  • Fuel Management Software
  • Maintenance Management Software
  • Mileage Tracking
  • VIN Lookup
  • Work Order Management
  • Inspection Management
  • Route Optimization
  • Geolocation
Canada Local product
Fleet Complete is a leading global provider of IoT solutions. We help you track your vehicles, equipment & mobile staff with ease! Learn more about Fleet Complete
Fleet Complete is a leading global provider of IoT solutions in the connected commercial vehicle space and mobile workforce management. We help businesses improve dispatching, fleet tracking, regulatory compliance and in-field staff management to achieve optimal productivity of assets and resources. We are constantly enhancing our IoT platform to ensure our customers and partners benefit from the latest technology and industry-driven capabilities. Learn more about Fleet Complete

Features

  • Incident Reporting
  • Employee Management
  • Fuel Management Software
  • Maintenance Management Software
  • Mileage Tracking
  • VIN Lookup
  • Work Order Management
  • Inspection Management
  • Route Optimization
  • Geolocation
Helps mobile employees perform van-sales, distribution, delivery and other activities on the go. Learn more about Dynamics Mobile
Dynamics Mobile is a ready to go platform with various mobile solutions directly integrated with Microsoft Dynamics ERP systems with the availability for tailored business flow customizations. Empowered by a cutting-edge technology, the platform is also capable of handling activities and business processes offline. By using Dynamics Mobile you elevate your business and direct sales. Learn more about Dynamics Mobile

Features

  • Incident Reporting
  • Employee Management
  • Fuel Management Software
  • Maintenance Management Software
  • Mileage Tracking
  • VIN Lookup
  • Work Order Management
  • Inspection Management
  • Route Optimization
  • Geolocation
TripLog is an industry leading mileage expense solution that increases employee productivity and accountability. Learn more about TripLog Mileage Tracker
TripLog is a trusted enterprise class vehicle mileage tracking and fleet management solution that provides easy to use mobile and web software-as-a-service to simplify compliance, bring transparency and reduce employees time related to business expense reporting. TripLog provides: Immediate ROI, Time Savings & Improved Financial Controls; Detailed Driver Logs, Google Maps & IRS Compliant Reporting; and Data Integration to Enterprise HR, Payroll, and Expense Systems. Learn more about TripLog Mileage Tracker

Features

  • Incident Reporting
  • Employee Management
  • Fuel Management Software
  • Maintenance Management Software
  • Mileage Tracking
  • VIN Lookup
  • Work Order Management
  • Inspection Management
  • Route Optimization
  • Geolocation
Manage vehicles, contracts, costs, insurances, and assignments easily. Keep a close eye on your fleet in just a few clicks. Learn more about Odoo
Manage your vehicles, contracts, costs, insurances, and assignments without pain or frustration. Keep a close eye on your fleet in just a few clicks. Manage everything through Odoo¿s user-friendly administrative system, which consists of fuel log entries, costs, and many other features. Manage leasing and all other contracts with ease. Supervise all contracts for vehicles, and receive a warning email when contracts reach their expiration date. Learn more about Odoo

Features

  • Incident Reporting
  • Employee Management
  • Fuel Management Software
  • Maintenance Management Software
  • Mileage Tracking
  • VIN Lookup
  • Work Order Management
  • Inspection Management
  • Route Optimization
  • Geolocation
Live GPS Tracking, AI-powered Smart Dashcams, ELD Compliance, Dispatch, and Maintenance. See the #1-rated fleet management platform. Learn more about Motive
GPS Tracking, Smart Dashcams, ELD Compliance, Dispatch, Maintenance, and more in a single, easy-to-use platform. Track vehicles, trailers, and equipment in real-time. Identify dangerous driving with AI detection and exonerate drivers with the Smart Dashcam. Easy-to-use and reliable compliance with the #1-rated ELD. Reduce maintenance costs with vehicle diagnostics and service reminders. All driven by insights from Motive's leading network of 350,000 vehicles. Learn more about Motive

Features

  • Incident Reporting
  • Employee Management
  • Fuel Management Software
  • Maintenance Management Software
  • Mileage Tracking
  • VIN Lookup
  • Work Order Management
  • Inspection Management
  • Route Optimization
  • Geolocation
Verizon Connect's fleet management software for small to medium-sized businesses with fleet sizes of 5 or more vehicles.
Verizon Connect provides business customers with the insights and intelligence needed to optimize their operations and drive growth. Through a cloud-based, end-to-end solution, Verizon Connect accurately measures a user's fleet's performance, uncovers hidden costs and opportunities for improved efficiency, while empowering them to better manage service with real-time alerts and reports. Learn more about Verizon Connect

Features

  • Incident Reporting
  • Employee Management
  • Fuel Management Software
  • Maintenance Management Software
  • Mileage Tracking
  • VIN Lookup
  • Work Order Management
  • Inspection Management
  • Route Optimization
  • Geolocation
Fleet management software that helps you make data-driven decisions while keeping your entire fleet safe, compliant, and on the road.
Fleet management software that helps you keep your entire fleet safe, compliant, and on the road. The Whip Around platform gives fleet managers new levels of insight and control: - Monitor fleet-wide maintenance metrics from the dashboard, - Enforce routine vehicle inspections - Easily track and sign off on digital work orders - Automate preventive maintenance schedules - Drill down for reports by driver, asset, make, and model - Eliminate the cost (and mess) of paper forms Learn more about Whip Around

Features

  • Incident Reporting
  • Employee Management
  • Fuel Management Software
  • Maintenance Management Software
  • Mileage Tracking
  • VIN Lookup
  • Work Order Management
  • Inspection Management
  • Route Optimization
  • Geolocation
The Motus Platform will provide fair, accurate, compliant, and secure reimbursement programs for all your mixed-use assets.
Motus is the definitive expert in mobile workforce solutions. Its platform simplifies the reimbursement and management of vehicle and device costs through personalized calculations. Powered by an unmatched pool of data, refined over more than 80 years, and updated in real time, Motus is the platform of choice for top Fortune 500 companies and organizations committed to workplace agility. Learn more about Motus

Features

  • Incident Reporting
  • Employee Management
  • Fuel Management Software
  • Maintenance Management Software
  • Mileage Tracking
  • VIN Lookup
  • Work Order Management
  • Inspection Management
  • Route Optimization
  • Geolocation
Routing chaos finally solved! Extremely easy-to-use, Route4Me plans routes for your business. Call Today & Get Started +1-888-552-9045
Routing chaos finally solved. Extremely easy-to-use, Route4Me automatically plans routes for your business and dispatches them to a mobile app with built-in navigation. Perfect for field service, field sales, field marketing, territory management, and every business requiring last-mile optimization. Route4Me provides the world's most used route sequencing and optimization software for small businesses and enterprises to over 40,000 customers. Call Today & Get Started +1-888-552-9045 Learn more about Route4Me

Features

  • Incident Reporting
  • Employee Management
  • Fuel Management Software
  • Maintenance Management Software
  • Mileage Tracking
  • VIN Lookup
  • Work Order Management
  • Inspection Management
  • Route Optimization
  • Geolocation
Canada Local product
Powered by Truckstop, the most-used, affordable & user-friendly fleet management software for small to medium companies.
Powered by Truckstop, ITS Dispatch is the number one trucking business solution in North America. With over 50,000 satisfied users, ITS Dispatch is the most affordable, easy-to-use web-based Fleet Management software for small to medium sized companies. You'll get the crucial tools needed to organize and grow your business, including IFTA processing, one-click invoicing, complete load management & Quickbooks integration with unlimited users & free expert support. Request a FREE DEMO today! Learn more about ITS Dispatch

Features

  • Incident Reporting
  • Employee Management
  • Fuel Management Software
  • Maintenance Management Software
  • Mileage Tracking
  • VIN Lookup
  • Work Order Management
  • Inspection Management
  • Route Optimization
  • Geolocation
Reduce cost and risk, keep drivers safe and your fleet running. See why 4 of the top 5 orgs on the 2019 FleetOwner 500 use Quickbase.
Quickbase empowers enterprise organizations to quickly turn ideas into applications that make them more efficient, informed, and productive. Streamline the processes and data used across your fleet teams in an agile platform to reduce equipment spend and increase fleet efficiency. Provide visibility and accessibility to a single source of truth across fleet trends, spend, and status from the office or the field, and minimize complexity and miscommunication from disconnected teams and activities. Learn more about Quickbase

Features

  • Incident Reporting
  • Employee Management
  • Fuel Management Software
  • Maintenance Management Software
  • Mileage Tracking
  • VIN Lookup
  • Work Order Management
  • Inspection Management
  • Route Optimization
  • Geolocation
Streamline your fleet operations and reduce costs with Samsara's all-in-one platform for GPS tracking, safety, ELD compliance, and more
Samsara helps the largest and most complex operations organizations empower workers, save on fuel, and build a world-class safety program—all from a single easy-to-use, integrated platform. With tens of thousands of customers across the United States, Canada, Mexico, and Europe, Samsara is a proud technology partner to the people who keep our global economy running, including the world’s leading organizations across construction, transportation and warehousing, field services, manufacturing, retail, logistics, and public sector. The company’s mission is to increase the safety, efficiency, and sustainability of the operations that power the global economy. Learn more about Samsara

Features

  • Incident Reporting
  • Employee Management
  • Fuel Management Software
  • Maintenance Management Software
  • Mileage Tracking
  • VIN Lookup
  • Work Order Management
  • Inspection Management
  • Route Optimization
  • Geolocation
GPS Trackit provides customized fleet management solutions to thousands of businesses across many industries. For HOS, see ELDFLeet.
GPS Trackit serves thousands of businesses, offering customized fleet management solutions tailored to the needs of each individual client. Their powerful suite of fleet management tools includes GPS tracking devices, real-time monitoring, detailed reporting, and cloud-based information management. These solutions help users reduce expenses and maximize profits with driver monitoring, route optimization, and many other features designed to help every business realize its potential. Learn more about GPS Trackit

Features

  • Incident Reporting
  • Employee Management
  • Fuel Management Software
  • Maintenance Management Software
  • Mileage Tracking
  • VIN Lookup
  • Work Order Management
  • Inspection Management
  • Route Optimization
  • Geolocation
BigChange's Job Management Platform helps businesses plan, manage, schedule & track their vehicles in one paperless solution.
BigChange Job Management Platform & Fleet Management Software is the paperless way for businesses companies to plan, manage, schedule & track their vehicles in one simple to use and easy to integrate platform. BigChange helps fleet companies across the UK to win more work, increase team capacity accelerate invoicing & transform cash flow, all whilst reducing operational costs and admin time. Loved by office and field teams alike, our customers are achieving industry leading growth and ROI. Learn more about BigChange

Features

  • Incident Reporting
  • Employee Management
  • Fuel Management Software
  • Maintenance Management Software
  • Mileage Tracking
  • VIN Lookup
  • Work Order Management
  • Inspection Management
  • Route Optimization
  • Geolocation
Comprehensive fleet tracking that combines GPS, Safety Cams, vehicle diagnostics, and driver rewards to enhance safety and efficiency.
Azuga offers a fleet management system that works for small businesses and enterprise fleets alike. Learn how to manage your fleet¿s costs more efficiently and get insightful analytics on your fleet¿s operations. See what¿s happening in real-time and compile reports that track telemetrics data over time. Streamline daily fleet compliance tasks and motivate your drivers to improve their safety on the road. It¿s all possible with Azuga Fleet¿. Learn more about Azuga Fleet

Features

  • Incident Reporting
  • Employee Management
  • Fuel Management Software
  • Maintenance Management Software
  • Mileage Tracking
  • VIN Lookup
  • Work Order Management
  • Inspection Management
  • Route Optimization
  • Geolocation
GPSInsight makes vehicle tracking as easy and flexible as possible with clear visibility into critical areas of your fleet.
GPS Insight helps customers engage their fleet by delivering innovative solutions and actionable insights. Organizations across North America turn to GPS Insight when they are sick of high fleet operating costs, are worried about safety on the roads, and have inefficiencies that waste valuable time and money. GPS Insight offers all-encompassing fleet software for organizations with fleets of vehicles, trailers, and other mobile assets. Learn more about GPS Insight

Features

  • Incident Reporting
  • Employee Management
  • Fuel Management Software
  • Maintenance Management Software
  • Mileage Tracking
  • VIN Lookup
  • Work Order Management
  • Inspection Management
  • Route Optimization
  • Geolocation
Fleetio is the #1 fleet management software platform. Optimize your fleet for profit. Start with a free trial or demo today.
Fleetio's suite of fleet management solutions helps fleets of all sizes remotely manage all fleet assets - vehicles, parts, small equipment and tools - and collaborate on critical tasks with the convenience of a smartphone and the Fleetio Go mobile app. Fleets can manage maintenance, reminders, fuel, vehicle inspections, recalls + more. Fleetio offers fuel card automation plus integration with multiple telematics solutions for automated odometer updates, DTC handling and fuel location reporting. Learn more about Fleetio

Features

  • Incident Reporting
  • Employee Management
  • Fuel Management Software
  • Maintenance Management Software
  • Mileage Tracking
  • VIN Lookup
  • Work Order Management
  • Inspection Management
  • Route Optimization
  • Geolocation
ClearPathGPS provides real-time GPS Tracking and active Fleet Management for businesses, with intuitive, easy-to-use software.
ClearPathGPS provides real-time GPS Tracking and active Fleet Management for vehicles, equipment, and other assets. We're the easiest-to-use platform on the market. Our goal is to empower your business to identify and eliminate blindspots with top-rated customer service and flexible 'no contract' options so we earn your business month-in and month-out. Learn more about ClearPathGPS

Features

  • Incident Reporting
  • Employee Management
  • Fuel Management Software
  • Maintenance Management Software
  • Mileage Tracking
  • VIN Lookup
  • Work Order Management
  • Inspection Management
  • Route Optimization
  • Geolocation
Canada Local product
RENTALL is a powerful cloud-based fleet management software that keeps your vehicle rental business running smoothly and efficiently.
Experience the power of RENTALL's cloud-based, all-in-one solution designed to meet all your fleet management needs. Our customizable software simplifies your workload, offering convenient tools for efficient fleet oversight. Our user-friendly software empowers you to seamlessly manage your fleet, track customer interactions, handle online reservations, streamline rental agreements, and facilitate online transactions. Plus, our software seamlessly integrates with your website. Learn more about RENTALL

Features

  • Incident Reporting
  • Employee Management
  • Fuel Management Software
  • Maintenance Management Software
  • Mileage Tracking
  • VIN Lookup
  • Work Order Management
  • Inspection Management
  • Route Optimization
  • Geolocation
OptimoRoute gets the job done. The easy-to-use software plans and optimizes routes for drivers or technicians in seconds.
OptimoRoute helps fleet management businesses provide stand-out service. Using sophisticated algorithms, OptimoRoute plans and optimizes routes in a matter of seconds. Underneath a simple interface, there is an endless supply of tricks, features, and shortcuts. It’s easy to use, flexes to your needs, and gets the job done. OptimoRoute customers cut fuel and driving expenses by 20% and free up time for more important things--like growing the business. Learn more about OptimoRoute

Features

  • Incident Reporting
  • Employee Management
  • Fuel Management Software
  • Maintenance Management Software
  • Mileage Tracking
  • VIN Lookup
  • Work Order Management
  • Inspection Management
  • Route Optimization
  • Geolocation
Empower your fleet with PCS. Optimize fleet performance, maintenance cost reduction, automated compliance tracking and more.
PCS is the TMS solution carriers trust to turn fleet operations into profit centers. Our intuitive platform provides real-time data and analytics to boost efficiency, compliance, and profitability across your entire fleet management operation. Learn more about PCS TMS

Features

  • Incident Reporting
  • Employee Management
  • Fuel Management Software
  • Maintenance Management Software
  • Mileage Tracking
  • VIN Lookup
  • Work Order Management
  • Inspection Management
  • Route Optimization
  • Geolocation
Track-POD is an advanced last-mile delivery & fleet management tool that helps you keep your vehicles and delivery costs under control.
Track-POD is an all-in-one fleet management, route planning & optimization, live driver tracking, and ePOD solution that helps you deliver more at lower costs. Think of Track-POD as your superhuman, AI-powered assistant that makes sure you get the most out of your vehicles and manpower while consistently cutting your delivery costs by optimizing for your exact fleet & staff. Learn more about Track-POD

Features

  • Incident Reporting
  • Employee Management
  • Fuel Management Software
  • Maintenance Management Software
  • Mileage Tracking
  • VIN Lookup
  • Work Order Management
  • Inspection Management
  • Route Optimization
  • Geolocation
Powerful windows-based car rental software package for the global vehicle rental industry.
RentWorks from Bluebird Auto Rental Systems is the premier car rental software used by franchisees and independent companies with substantial fleet size and transaction volume. It is packed with features such as a one screen rental process, reservation sales, fleet utilization, rate management and accounting interfaces. Add-on modules include Credit Card Processing, Online Reservations and Claims Management, Signature Pads, Drivers License Cameras and Chip & PIN devices. Learn more about RentWorks

Features

  • Incident Reporting
  • Employee Management
  • Fuel Management Software
  • Maintenance Management Software
  • Mileage Tracking
  • VIN Lookup
  • Work Order Management
  • Inspection Management
  • Route Optimization
  • Geolocation
Canada Local product
Plan, dispatch, and track optimized routes in minutes. Manage your customer experience with notifications and easy proof of delivery.
Tired of spending hours trying to map delivery routes? Routific is the smartest, easiest way to manage delivery operations in a small to medium-sized business. Deliver faster and on schedule, track your drivers, keep your customers in the loop with automated notifications and lower your cost per delivery. Whether your delivery fleet has one vehicle or 50, with Routific you can plan, dispatch, and track optimized routes in minutes. Learn more about Routific

Features

  • Incident Reporting
  • Employee Management
  • Fuel Management Software
  • Maintenance Management Software
  • Mileage Tracking
  • VIN Lookup
  • Work Order Management
  • Inspection Management
  • Route Optimization
  • Geolocation

Fleet Management Software Buyers Guide

Fleet management software describes software solutions that help fleet business owners, managers and decision-makers across Canada with the day-to-day management of their fleet. This can include tracking fleet operations, analyzing fleet performance, and maintaining vehicles. The software can be valuable to Canadian business owners in a wide range of industries and fields where a fleet of vehicles needs to be managed and maintained, with some of the most common examples including delivery or courier service providers in areas like food, retail, and eCommerce.

Through effective use of a high-quality fleet management system, business managers and fleet managers can track or monitor driver performance and behaviour, optimize routes, locate specific vehicles within a fleet, assign specific tasks to drivers, schedule maintenance work, monitor expenses related to fuel, tax and maintenance of vehicles, and manage several other areas linked to logistics and vehicle or driver availability. Some fleet management solutions are aimed at Canadian businesses within a specific industry, such as food delivery or courier services. However, other options are much more generalized and can be used by virtually any manager of a fleet business or department.

In terms of its core functionality, fleet management software can be categorized alongside several similar software solutions, like field service management software and transportation dispatch software. The broad range of options available means it can often function in place of route planning software and GPS tracking software too. In some cases, fleet management solutions can also be integrated with these similar tools if they are already in use.

Precise features within software solutions in this category can vary, and this is especially true if the solutions are geared towards a more specific industry. Nevertheless, there are several features which help to define the category, along with some features within the vast majority of high-quality solutions. In general, users will be able to carry out the following actions when using fleet management software:

  • Assign jobs or tasks to specific drivers, and then monitor their location and progress via real-time tracking
  • Use GPS tracking to see the current position of all vehicles, along with their destinations and other key locations
  • Monitor traffic, and plan and optimize routes so that journeys are as efficient and cost-effective as possible
  • Manage a workforce, including schedules, driver availability, driver performance, and other key information
  • Maintain vehicle records, including maintenance histories and fuel usage, and schedule future maintenance work

What is fleet management software?

Fleet management software is software packages that assist managers or other fleet business leaders with day-to-day operations. In general, the software can help owners, managers and other key decision-makers with the management of a fleet. This can include managing the workforce itself, assigning tasks to individual team members, monitoring the progress of jobs, managing the fleet of vehicles itself—including scheduling maintenance work—and recording fuel usage and past maintenance work.

Ultimately, software for fleet management can help businesses optimize performance and improve efficiency. For instance, the location of individual vehicles can be continuously tracked using GPS technology, and routes can be planned out and amended to maximize speed and avoid unnecessary delays. Furthermore, the software can help Canadian organisations ensure their vehicles are in peak working order, while financial information can also be recorded and analyzed.

Some other information that can be managed through fleet management software includes tax records and driver logs, while the software can also be valuable for compliance purposes. Although software in this category can be used by any business with a fleet of vehicles to monitor and manage, fleet management solutions are more common with delivery and courier businesses in the food, retail and eCommerce sectors.

What are the benefits of fleet management software?

The benefits of fleet management software for Canadian organizations are potentially far-reaching, as the software can optimize everything from the financial performance of a business to the performance of individual drivers. Beyond this, the software can help with planning and logistics, help to ensure vehicles are well maintained and provide up-to-date information about the progress of a driver carrying out a specific task. With that being said, some of the most significant benefits linked to the use of software of this kind will allow users to:

  • Track vehicles and optimize availability: One of the major advantages that businesses using fleet software can capitalize on is the ability to track vehicles within a fleet and optimize availability. These benefits can manifest in several ways. For instance, jobs can be allocated in such a way that at least one vehicle is always located close by, reducing delays. Beyond this, maintenance information can be monitored, preventative actions can be taken to avoid problems, and companies can avoid situations where vehicles are unnecessarily out of service. Keeping a full fleet operational and adopting a strategic approach to job allocation can ultimately ensure there is always a vehicle available to be used if a new job comes up or if a business experiences a sudden spike in activity.
  • Boost financial results by reducing costs: Another significant benefit of fleet management software is its ability to track and manage costs related to fleet operations. As an example, most high-quality solutions will allow fleet managers to track fuel usage and manage related costs. Additionally, it will usually be possible to manage relevant tax information and monitor costs associated with vehicle repairs. All of this allows trends to be identified, and viewing a breakdown of expenses can help alert fleet managers to specific areas of poor financial performance. When all this information is brought together and easily accessed, it can make it much easier for managers to optimize a financial strategy, reduce costs and improve overall financial outcomes.
  • Take steps to monitor compliance: Businesses operating a fleet of vehicles often have several areas of compliance that need to be managed, and this can include managing tax payments, ensuring vehicles and drivers are fully insured and managing the roadworthiness of each vehicle, including ensuring they pass an MOT test. Managing all this information for a fleet is complicated, and details can easily be overlooked. Moreover, this difficulty becomes greater with larger fleets or businesses with a large workforce. Through an effective fleet management system, businesses can avoid accidentally overlooking important actions that need to be taken to ensure the business is fully compliant with rules, regulations and legislation.
  • Improve driver performance and behaviour: Businesses operating a fleet of vehicles also need to gain a firm understanding of how their employees are performing and whether there are undesirable behaviours that may need to be addressed before performance can be fully optimized. The GPS tracking component of fleet management solutions allows business owners and other decision-makers to oversee what drivers are doing and understand whether some drivers have performance issues that need to be addressed. There is a time tracking function within many software applications in this category, and this is significant as some businesses are now using time tracking software to understand the amount of time spent on tasks, monitor performance and motivate employees to improve efficiency or alter other behaviours.

What are the features of fleet management software?

The features of fleet management software assist the managers and leaders of fleet businesses across Canada with overseeing day-to-day operations. Some of these solutions are aimed at specific industries, while others have a broader target audience, and this can mean that some of the features can vary from one program to the next. Yet, there are some core features seen in almost all software packages of this kind, and some common features found in the vast majority of options. In general, the following are regarded as core or common features:

  • Dispatch management: Assign jobs or deliveries to drivers and then track progress. Most software solutions in this category will allow tasks to be outlined and allocated to an individual driver or placed in a pool so that a driver can pick the job up once available. After a job has been allocated to a driver, software users can monitor progress and access updates on whether a delivery has been completed, what time the delivery occurred, and more. Not only is it important for fleet business owners and managers to know the current status of a delivery job, but this information can also help provide updates to customers too.
  • Route optimization: Create and amend routes for drivers and determine the optimal route so that the job can be completed efficiently, safely, and reliably. Routes can be planned by viewing important information, including levels of traffic on the road, average journey times using that route, and the various deliveries that need to be made along the way. In many cases, this information can be tracked in real-time, allowing decisions to be made at the moment, for maximum efficiency. Other factors may also need to be considered when planning journeys, including fuel consumption and vehicle capacity. Users can plan out routes in advance, adjust the planned routes as more information becomes available, and share this information with drivers.
  • GPS tracking and telematics: Utilize GPS tracking to check the precise location of any vehicle in a fleet, as well as its relative location when compared to the delivery destination, the fleet's base of operations, and more. GPS technology allows for real-time and accurate location tracking. Furthermore, this technology can provide customers with up-to-date information on where their delivery is and when they can expect it to arrive. GPS technology can obtain telematics data, such as the average fuel consumption during a particular route, average fuel consumption over a set distance, average fuel cost, and the average amount of time spent on the road by a particular driver. Using this information, fleet business owners can gain a much more complete sense of the current state of play and what they can expect from their fleet in the future.
  • VIN lookup: Search for vehicles by utilizing their vehicle identification number, or VIN for short. A VIN is a unique code or identifier which can pinpoint a specific motor vehicle. Within fleet management, software that allows users to search for a VIN can be vital for managing individual vehicles and finding important information. Some of the most common examples of details that can be found when using VIN lookup functionality include the year the vehicle was produced, the manufacturer responsible for producing the vehicle, the name of the model, and vehicle specifications. Having easy access to this information can allow decisions to be made about the current state of a fleet and makes it easier to differentiate between different vehicles in the fleet, too.
  • Employee management: Manage all relevant information about the employees driving fleet vehicles. Employee management functionality allows users to oversee information about employee availability, and this allows for more robust scheduling. Once a schedule has been created, this information can be referred to at any time to determine which employees will be working at a specific time. Adjustments can also be made to this schedule if employees are sick, opt to swap shifts, or become unavailable for any other reason. The employee management component of fleet management software also allows performance to be tracked, contact details to be stored, and in some cases, payroll information to be stored and managed.
  • Fleet tracking: View important information about the current state of a fleet, and the individual vehicles within it. This can include performance information from each vehicle, the distance that has been travelled, fuel usage, and any records related to repairs or preventative maintenance. Having this information readily available allows for a comprehensive analysis of the performance of a fleet and the current status of vehicles. Fleet tracking of this kind also allows decisions to be made about replacing older vehicles or adjusting strategies. The Capterra fleet management software directory allows users to search for the ideal solution by filtering out options that do not include required features. As a result, buyers can start the search for a fleet management solution by viewing the options most likely to meet their requirements.

What should be considered when purchasing fleet management software?

When purchasing fleet management software, many different aspects need to be considered. Ultimately, buyers need to be sure that they are acquiring the best possible solution for their specific needs. A good way to approach this is to work through some key questions, determine the answers to them, and try to pinpoint where the main areas of priority are. Some examples of questions to work through include:

  • What third-party integrations are available? Fleet businesses can be complex, and there are likely to be multiple other software solutions that need to be used, with examples ranging from accounting software to customer relationship management or CRM software and workforce management solutions. Ideally, businesses should try to seek out solutions that can be integrated because this makes it much easier to share data between applications. In the process, it also reduces unnecessary data duplication and can make processes far more efficient because there is less need to switch between applications. With this in mind, buyers should think about the different integration options that are available and then try to select the best software for use alongside existing software.
  • How much does fleet management software cost? The cost of software always needs to be considered before making a purchase. With fleet or vehicle management software, it is important to try to think of this issue in depth because it is likely to be core software, relied upon every day. Of course, the initial price of the software is only one thing to consider because software acquisition should be viewed more in terms of value. After all, it is better to pay more for a better product, as long as it remains within the agreed budget. However, it is also vital to think in terms of the longer-term costs and any hidden costs too. For example, how much is the software going to cost to install and set up when issues like data storage are factored in? Are there going to be costs associated with accessing support or keeping the software up-to-date? How much will it cost to train all employees who need access to the software to use it effectively? With cloud-based solutions, there is also going to be a need to consider the long-term costs linked to the service subscription fees.
  • What is the best software deployment option? Next, it is crucial to think carefully about the best option for software deployment, and Canadian small businesses are assessing their software options via a range of means and with the help of various information sources, according to Capterra’s research. There are two main categories to be aware of, and both have pros and cons. On-premise software is the most established option and involves the buyer acquiring the software licence, installing the software on their systems, managing data themselves, and handling all aspects of data security. Upfront costs are high because the software needs to be purchased outright, and the infrastructure needs to be put in place. However, long-term costs are relatively low, if unpredictable, because there are no ongoing subscription fees. By contrast, cloud-based software is deployed by a third-party provider on a Software-as-a-Service (SaaS) basis. The buyer pays an ongoing subscription fee, and the software is deployed remotely using cloud technology. Data is handled by the provider, as is cyber security, and support is continuous for the duration of the subscription. Upfront costs are extremely low, and the software can be accessed remotely on a wide range of internet-enabled devices. Although there is a lower sense of personal control and there are longer-term costs, it is usually the best option for situations where a fleet management platform needs to be accessed by remote workers or from multiple locations.
  • Can the software be scaled up and down? Another vital consideration is focused on the scale of a fleet business and whether the software can accommodate changes in that scale. For instance, will the software still be useful if the fleet size doubles? Will it remain useful if the fleet size is cut in half? Are there any potential issues with scaling up and down in this way? Some solutions are aimed at smaller businesses, and if there are plans to scale up considerably, it may be best to avoid these solutions. Likewise, some solutions are geared towards large businesses and may not have the level of detail needed to manage a much smaller fleet. Think about how suitable each software solution is for the business in its current state, but also for the business in any future states that could feasibly exist, as this will help ensure the chosen software is future-proof and sufficiently flexible.
  • Is ELD or tachograph compliance possible? In some parts of the world, commercial and goods vehicles are legally required to have a working digital tachograph, while in other parts of the world, electronic logging devices are a requirement. This is another area of compliance that fleet businesses need to give the appropriate level of attention and consideration. In terms of fleet management software, it is important to invest in a solution that complies with relevant mandates. Furthermore, this will help businesses avoid unexpectedly encountering compliance issues further down the line and potentially risking fines or other penalties resulting from non-compliance.

The most relevant fleet management software trends are another aspect that needs to be understood and factored in before reaching an eventual purchasing decision. Buyers want to know that the software they invest in will remain useful for the foreseeable future, and for this to be possible, it needs to have been designed with an awareness of industry trends and specific trends that are relevant to the software of this type. In particular, some of the major trends that are worth researching before buying fleet management software include:

  • The internet of things (IoT): Across many different industries, the internet of things is helping to revolutionize technology and fundamentally alter how data is collected, and this is also true for businesses operating a fleet of vehicles. A growing trend within the industry is the use of vehicles that are fitted with IoT technology, and this allows for the transmission of real-time data from the vehicle to the business. The potential for this is almost endless, but it includes providing businesses with the ability to gain valuable insights into specific driving behaviours, which may include how hard a driver is on the brakes of the vehicle, how long the vehicle is idle, and even data related to gear changes. When software is designed with this technology in mind, it allows for the very advanced collection and analysis of data. From there, it becomes easier to provide tangible feedback to drivers, alter business strategies, and accurately predict when maintenance may be required and what that maintenance work may entail.
  • Remote and mobile access: Another important trend to focus on is the rise of remote and hybrid work models, and the ever-growing need for mobile access to the software. On the first issue, more and more businesses are providing employees with the option to work from home or other remote locations, and these employees still need to be able to access all of the core software. For fleet managers and other leaders in fleet businesses, this means having remote access to fleet management software, and this is a major plus point associated with cloud-based solutions. However, mobile devices, including smartphones and tablets, are becoming more integrated within modern workplaces and this can require mobile access. Again, cloud-based software will often have mobile accessibility built-in, but some solutions may also offer companion mobile apps. Regardless of approach, the software needs to be accessible on mobile devices and genuinely useful on those devices. This requires mobile optimization so the user interface works on a smaller screen.

Sources:

The features highlighted were identified based on their relevance and the percentage of products in Capterra's directory that offer them. The following sources were used for this document:

  1. A look at how SMEs in Canada are finding the best software for their small business in 2023 - Capterra Canada Blog (Date accessed: Monday, March 13, 2023)
  2. Productivity when working from home: 7 insights from Canadian employees - Capterra Canada Blog (Date accessed: Monday, March 13, 2023)