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Nifty is an award-winning task management app to plan tasks, automate workflows, and track goals in one collaborative workspace.
Nifty is an award-winning task management app to manage tasks, timelines, docs, and goals in one place. It offers flexible board, list, and timeline views along with built-in workflow automations, and enhanced filters for superior task management. With the best of workflow automation and powerful task management in one platform — you can consolidate your work as well as your subscriptions into one browser tab. Learn more about Nifty

Features

  • Collaboration Tools
  • Create Subtasks
Pacer is innovation management. Delivering, implementing, and tracking change for global enterprises with data-driven results.
Pacer (formerly 4MyRollout) makes large scale project planning easier & more efficient, enabling project leaders to communicate with team leads across multiple locations to plan, communicate, & track progress seamlessly, in real time. The task management application is has helped thousands of hotels with their pre-opening checklist. It helps to streamline and automate the critical path that locations need to complete to successfully locations and rollout initiatives to multiple locations. Learn more about Pacer

Features

  • Collaboration Tools
  • Create Subtasks
Desktop email client that also helps businesses manage tasks, inspired by Getting Things Done method. Sync events, contacts & more
eM Client is a desktop email client designed to help businesses with handling email communication, daily agenda, upcoming (online) events, collaboration with colleagues and more, all in a unified clean interface. Task view, color-coding and sidebar inspired by Getting Things Done methodology. Preview tasks and easily view them by upcoming, completed or on hold. Synchronize tasks via CalDAV, Google calendar or Exchange protocols. Learn more about eM Client

Features

  • Collaboration Tools
  • Create Subtasks
Collaborative, lightweight project management tool, brought to you by the experts in agile software development.
Pivotal Tracker is an Agile project management tool from the agile software development experts. Easy to use, Tracker enables real time collaboration around a shared, prioritized backlog. When everyone shares the same view of what's going on, product owners know where things stand and developers know what to focus on. Simple, yet powerful and transformative, Tracker allows your company to bring the right products to market faster, and continue to deliver as the world evolves. Learn more about Pivotal Tracker

Features

  • Collaboration Tools
  • Create Subtasks
Task management tool which provides structured content, checklists, calendar integration and more through multiple orientations.
Task management tool which provides structured content, checklists, calendar integration and more through multiple orientations. Learn more about Things

Features

  • Collaboration Tools
  • Create Subtasks
Lightweight, agile task management tool that anyone can implement within their team or workflow.
Lightweight, agile task management tool that anyone can implement within their team or workflow. Learn more about IDoneThis

Features

  • Collaboration Tools
  • Create Subtasks
Automate standups, retrospectives, surveys, and 1-on-1s in Slack or MS Teams, keeping your team in sync, entirely asynchronously.
Over 150,000 users at the likes of GitHub, Shopify, and Asana use Geekbot to run asynchronous standups, retrospectives, surveys, and 1-on-1s. Helping them spend less time in meetings, save time on reporting, and still know who’s working on what. Automatically flag issues and blockers, track team sentiment at a glance, and offload managerial overhead, all with the easy-to-use bot that works in Slack and MS Teams. Try Geekbot for free today at Geekbot.com. Learn more about Geekbot

Features

  • Collaboration Tools
  • Create Subtasks
Holaspirit is a software-as-a-service platform designed to bring clarity and transparency to your teams and organization at all levels
Holaspirit is a software-as-a-service platform designed to bring clarity and transparency to your teams and organization at all levels with an advanced agility at scale. With Holaspirit you’re able to move as one, collaborate with your peers and improve self-management – whether it's remote work, hybrid, or in-office teams! Learn more about Holaspirit

Features

  • Collaboration Tools
  • Create Subtasks
#1 Kanban tool for software development teams with swimlanes, WIP limits, time tracking, and Value-Effort backlog prioritization
Hygger - #1 Kanban tool for software development teams which is loved both by tech and non-tech people because it's "as simple as Trello, as powerful as Jira". Its Kanban boards are enhanced with swimlanes, WIP limits, time tracking, and scrum support (story points, burndown charts, etc.). Manage your backlog and prioritize features or tasks by Value-Effort prioritization. Create high-level roadmaps and share them with your team. Learn more about Hygger

Features

  • Collaboration Tools
  • Create Subtasks
GoodDay is a work management platform for project, task, product, time, and team management and productive, transparent collaboration.
GoodDay is a work, project, product, task, time, and team management platform that gives organizations the best tools for high-level planning, aligned with their day-to-day work, and for continuous improvement of all processes based on transparency, accountability, agility, and recognition. Learn more about GoodDay

Features

  • Collaboration Tools
  • Create Subtasks
Wimi is designed to boost teamwork and team collaboration: instant messages, files sharing & drive, tasks, calendars, and more...
Wimi is a complete digital collaboration toolbox that helps you stay organized and make teamwork more efficient. Wimi goes beyond typical collaboration software as it includes messaging channels, files & drive, tasks, calendars and video conferencing. Wimi lets your entire team collaborate effortlessly and work smarter together. Thanks to Wimi refined access-right management, you can also bring your clients on board and share specific data with them. Learn more about Wimi

Features

  • Collaboration Tools
  • Create Subtasks
A single platform for all your project management needs; from quotes to timesheets, job tracking, and costing, reporting and more.
A single platform for all your job management needs, used by 10000+ service businesses globally. See all your expenses in the job costing system and don't get stung with nasty bills. Instantly know how costs and invoices are stacking up in the job order costing system. See your estimated costs broken down into individual tasks. Measure actual costs as they come in, to see if your staff are quoting accurately. Get full visibility and view job profitability at a glance. Try it now for free! Learn more about WorkflowMax

Features

  • Collaboration Tools
  • Create Subtasks
Organize your projects in one place - manage people, time, deadlines, workload, and the review and approval of creative deliverables.
RoboHead is a project management solution for in-house marketing and creative groups to manage your people, deadlines, as well as the creative review and approval process. Manage your projects from start to finish with customizable job request forms, resource management, online feedback and approvals, asset management, and robust reporting. It's easy to learn and use, and has a 60-day 100% money-back guarantee. Learn more about RoboHead

Features

  • Collaboration Tools
  • Create Subtasks
Web Help Desk is an on-premises ticketing and asset management solution that simplifies your IT help desk processes and reduces costs.
SolarWinds Web Help Desk is an on-premises IT help desk solution that streamlines your help desk operations with simple, affordable ticketing and asset management software. Benefit from automated ticketing management, change management, IT asset management, built-in knowledge base, SLA alerting, performance reporting, and more. Learn more about Web Help Desk

Features

  • Collaboration Tools
  • Create Subtasks
Microsoft Planner is a new app from Microsoft that helps teams organize their work.
Microsoft Planner is a new app from Microsoft that helps teams organize their work. Planner gives teams a simple visual view of what everyone's working on, whether it's updating key milestones on a project timeline or sharing files with your distributed team. Planner integrates with Microsoft Office 365, including Outlook and SharePoint, so it's easy for people to stay connected. And since the app syncs between desktop, web and mobile, organizers can keep their plans up to date from wherever they are. Microsoft Planner helps get project plans started and moved into the cloud. Teams can see updates, upload files, send messages, and start conversations from Outlook or Planner on any device. Organize projects in a simple visual agenda that shows who's working on what, when updates are due, and what needs to happen next with one click to join a conversation about a task or project. Learn more about Microsoft Planner

Features

  • Collaboration Tools
  • Create Subtasks
Kanbanize is enterprise-ready Kanban software for agile project, product, and portfolio management.
Kanbanize is enterprise-ready Kanban software for agile project, product and portfolio management. It provides visibility across all teams, connects strategy with execution, and helps teams deliver faster. Built upon the idea that all processes evolve, Kanbanize can easily adapt to changes in your organization, regardless of it being a start-up or a fortune 100 enterprise. Equipped with the most advanced feature set in the industry and a support team that is second to none, Kanbanize is a trust Learn more about Kanbanize

Features

  • Collaboration Tools
  • Create Subtasks
task management, time clock, time off tracking, employee scheduling, team communication and so much more!
honeybeeBase Task Management System is the perfect remote management tool because it helps to keep projects from getting blogged down and streamlines team productivity all at an affordable price. Create categories, lists and tasks that can be planned, managed and assigned. Team members can be notified of their assignments and progress can be monitored through the extensive activity feed available right from the dashboard. Sign up for FREE today! and take it on a test drive. Learn more about honeybeeBase

Features

  • Collaboration Tools
  • Create Subtasks
create, schedule, assign and track tasks using eXo Platform¿s built-in task management functionality.
eXo Platform is a digital workplace solution with a built-in task management functionality that allows your teams to create, schedule, assign and track tasks with ease. The task management functionali ty is easy to use and great for both personal use and team collaboration. eXo platform is designed for composite tasks. It also offers effort tracking, categories, calendars, notes and more. Learn more about eXo Platform

Features

  • Collaboration Tools
  • Create Subtasks
Toggl Plan is an easy to use task management tool. Use boards to prioritize and timelines to understand what needs to be done and when.
Easy-to-use visual task management tool. Plan tasks on a timeline to understand what your workflow will be like next week, month or year. Use board view to prioritize tasks during sprints without focusing on time estimations. Change of plans? The simple drag-and-drop interface makes flexible planning easy. Learn more about Toggl Plan

Features

  • Collaboration Tools
  • Create Subtasks
All-in-one workspace for team collaboration on projects with task management, kanban, scrum, time tracking, and chat.
Ora is an all-in-one real-time workspace for teams. It has everything your team might need to be productive. Project & task management, kanban, scrum, time tracking, chat, reports on projects and team productivity. It is powerful, yet simple and easy to use. Learn more about Ora

Features

  • Collaboration Tools
  • Create Subtasks
Task management and time tracking software for companies, teams, and freelancers.
Monitask task management features that will boost productivity, efficiency, and accountability across your team. Remote team management and task assignment as well as time tracking capabilities, keep teams focused on the task at hand. Our software is powerful, yet lightweight, making it simple and easy to use. Managers can also access their dashboard on any of their devices to keep track of their team anytime, anywhere. Sign Up for Monitask and start saving time and money, today. Learn more about Monitask

Features

  • Collaboration Tools
  • Create Subtasks
Canada Local product
Flow is an all-in-one software tool for remote teams.
Flow is beautiful, flexible project and task management software for teams everywhere. Its the easiest way to manage projects, track tasks, balance workloads, and stay up to date with everything happening at work. Teams choose Flow when spreadsheets, whiteboards and sticky notes arent enough, but task management apps like Todoist and Trello are too lean, and project management tools like Wrike, JIRA and Asana are overkill. Learn more about Flow

Features

  • Collaboration Tools
  • Create Subtasks
LetsBuild brings you digital apps that make complex construction manageable. Building faster, safer and smarter.
The #1 construction management platform built by builders, for builders. LetsBuild brings you digital apps that make complex construction manageable. LetsBuild construction management apps connect the office with the site teams, from master planning to daily activity tracking. Level up your construction schedule, snagging, QHSE, site coordination, communication and site activity tracking. Get the right construction tools to build faster, safer and smarter. Learn more about LetsBuild

Features

  • Collaboration Tools
  • Create Subtasks
Project Management and Team Collaboration tool with a customizable interface. Easy to use, yet powerful.
5pm is a powerful project & task management tool with an intuitive interface everything within a click or two! Keep track of your projects and tasks, share notes and files with team and clients all in one secure location. Customizable interface, powerful Timeline view, Reports, integrations with other products you will find it easy to start using it, yet it packs much more under the hood. Available in 26 languages and helping clients around the world for over 11 years! Learn more about 5pm

Features

  • Collaboration Tools
  • Create Subtasks
Get Everyone on the same page. Orangescrum provides an elegant way to manage your projects, team and tasks at one place.
Orangescrum is a complete task management tool with robust features such as Task groups, tasks, subtasks & checklists Custom task types, labels & reminders Recurring tasks & task linking Enhanced filters for deep dive task analysis Track task completion with ease Task based aging, time to resolution reports help with proper task planning & assignments. Multiple views such as Kanban, Subtask hierarchy, task list & Gantt chart make it a default choice for task collaboration. Learn more about Orangescrum

Features

  • Collaboration Tools
  • Create Subtasks
Assists project managers in developing plans, allocating resources, tracking progress, managing budgets and analyzing workload.
RationalPlan is a powerful project management software designed to help both teams and project managers to create consistent project plans, allocate resources and analyze workload, track work progress, estimate project costs and manage budgets. Learn more about RationalPlan

Features

  • Collaboration Tools
  • Create Subtasks
nTask is an online project management platform, known for pioneering simplified work management.
nTask is an online project management platform, known for pioneering simplified work management. The platform helps to get more done while meeting all of the quality standards of industries. nTask is extensively customizable, and one of the most affordable in the industry. nTask is designed for all-sized teams and industries. Over 200,000+ companies trust nTask globally for managing campaigns, sprints, product development, inventory, clients, company goals & targets, and much more. Learn more about nTask

Features

  • Collaboration Tools
  • Create Subtasks
ITM Platform is the Task Management solution that deploys in two weeks and seamlessly connects planning with operations.
ITM Platform is the only Task Management software that can be deployed within two weeks, aligning your portfolio to the business strategy. Team members will learn how to use the fully-featured project and work management tools within a day, providing portfolio managers with access to the metrics that matter. Learn more about ITM Platform

Features

  • Collaboration Tools
  • Create Subtasks
Secure version control and project collaboration platform, delivering cloud hosting for Subversion, Perforce, and Git repositories.
Assembla is a platform for version control and project collaboration, delivering secure cloud hosting for Subversion, Perforce, and Git repositories with integrated project management for over 5,500 customers worldwide. Assembla helps development teams meet HIPAA, SOC 2, PCI and GDPR compliance standards with our best practice VCS. Embrace agile, meet compliance, and stay innovative while managing all of your projects and source code from a central control point with industry-leading security. Learn more about Assembla

Features

  • Collaboration Tools
  • Create Subtasks
Simple task and project management software. Redbooth makes it easy for you and your team to plan and track your work.
Task Management for modern teams. Redbooth is a task and project management platform that provides a single place for team collaboration tasks, discussions and file sharing. Redbooth is simple and flexible to use, enabling project teams and departments at thousands of companies to get work done. Free up to 10 users with 2 Workspaces and 2 GB of storage. See pricing for more details. Learn more about Redbooth

Features

  • Collaboration Tools
  • Create Subtasks
Mokapen is a new Italian based CRM for small enterprises and professionals. Free. Easy. Italian.
Mokapen is an Italian collaboration platform with integrated CRM to allow companies and professionals to manage their collaborations through the creation of organizations, thus managing projects and tasks, tickets and contacts shared with their customers, partners and suppliers. The modules present are: - Task and Project Management, to manage tasks and projects with members and guests. - Leads Management, to manage contacts and companies - Sales Funnel and deals - Ticketing - Reports Learn more about Mokapen

Features

  • Collaboration Tools
  • Create Subtasks
Canada Local product
Task management for any industry. Prepare your stores for upcoming site audits. Learn how MeazureUp's digital audit app can help.
Task management at your fingertips. An easy-to-use customizable platform that saves you time while improving operational performance and standards across all your locations. Address routine tasks and improve employee performance. Unify all data in one easy-to-access app, share feedback and report on store performance in real time. Learn more about MeazureUp

Features

  • Collaboration Tools
  • Create Subtasks
Canada Local product
Manage projects, teams and clients in a single place. Track working time and absences to get insight into your business performance.
actiTIME is time tracking software that allows businesses to manage projects, teams and clients in a single place. Get your team to log their working hours across tasks, register time-offs and sick leaves. Use charts and reports to review time distribution across clients and assignments, track individual and team productivity trends, monitor project costs, identify profitable projects and more. Join 10,000+ companies that already use actiTIME with a free 30-day trial (no credit card required). Learn more about actiTIME

Features

  • Collaboration Tools
  • Create Subtasks
Customer surveys, appointment questionnaires, patient referral management, and medical device tracking tools for healthcare.
Customer surveys, appointment questionnaires, patient referral management, and medical device tracking tools for healthcare. Learn more about PlanPlus Online

Features

  • Collaboration Tools
  • Create Subtasks
Ideal for individuals and businesses of all sizes, the scheduling application helps manage tasks, deadlines, emails, files and more.
Ideal for individuals and businesses of all sizes, the scheduling application helps manage tasks, deadlines, emails, files and more. Learn more about TickTick

Features

  • Collaboration Tools
  • Create Subtasks
Free, easy and clear project management for an unlimited amount of projects, tasks and teams.
Agantty is everything that most project management tools are not. Sexy, simple and effective. All those things were important to us and we missed them in most of the solutions we found out there. As we are usually a web agency, we were always looking for a really nice project management tool, which is low in cost to get some structure in our chaotic daily nerd business. We were looking for such a solution for so long, that we thought why not just built it and share it with the world? Learn more about Agantty

Features

  • Collaboration Tools
  • Create Subtasks
Coda is a new document that brings words, data, and teams together.
Coda blends the flexibility of a document, the power of a spreadsheet, and the utility of applications into a single new canvas, enabling anyone to make a doc as powerful as an app. Coda is something entirely new, that looks and feels familiar. Makers start with a blank canvas and a familiar blinking cursor, but can use a new set of building blocks like tables that act like databases, or buttons that take action to create their own unique solutions. Learn more about Coda

Features

  • Collaboration Tools
  • Create Subtasks
Project & code management, together at last. Plan work, track progress, and release code right in Backlog for all-in-one collaboration.
Backlog is the all-in-one online project management tool for task management, version control, and bug tracking. Bringing together the organizational benefits of project management with the power and convenience of code management, Backlog enhances team collaboration across organizations large and small. Plan work, track progress, and release code updates right in Backlog. Core features include subtasking, custom statuses, Kanban-style boards, Gantt charts, burndown charts, Git & SVN, and Wikis. Learn more about Backlog

Features

  • Collaboration Tools
  • Create Subtasks
Achieve more results with an online CRM that was designed for photographers and creative entrepreneurs.
Grow faster and better using a CRM system that is designed to support the needs of individual entrepreneurs and creative businesses. You can access customer data anytime and take actions when you need it, and not after deadlines or important dates. Learn more about Alboom CRM

Features

  • Collaboration Tools
  • Create Subtasks
Simple, affordable and, and reliable - Insightful has everything you need to improve your team’s productivity.
Trusted by 1000+ global brands, Insightful empowers your organization to analyze and optimize employee performance, productivity and efficiency via deep behavioral data insights. Enterprises use it to streamline workflows, manage remote teams, and drive productivity within the entire organization. Our real-time visibility, combined with productivity trends gives companies like Etisalat, Office Depot, and Farmers Insurance an unparalleled opportunity to optimize the performance of their teams. Learn more about Insightful

Features

  • Collaboration Tools
  • Create Subtasks
Online project management software, made simple. Integrated time tracking, powerful reporting, and integrations with hundreds of apps.
ProProfs Project is an online project management tool which allows you and your team to organize projects, delegate tasks, track progress, collaborate, create reports and much more. It is that perfect tool for all your project management needs. With advanced features such as project calendar, gantt charts, time tracking and invoicing, managing projects cannot get simpler. Whether you are a freelancer or a project manager of a fortune 500 company,it is a tool you need to stay on top of your game. Learn more about ProProfs Project

Features

  • Collaboration Tools
  • Create Subtasks
Manage your complex portfolio of projects through Changepoint PPM.
You need to get things done. A lot of things. Changepoint PPM (Daptiv) makes sense of your complex mix of projects. Efficiently manage and staff resources, streamline project intake, align projects to business strategy, and leverage powerful embedded analytics in one powerful, configurable solution. This single source of truth provides visibility into your entire portfolio across methodologies. Visit us today to learn more about how we can help you acheive better business outcomes. Learn more about Planview Daptiv

Features

  • Collaboration Tools
  • Create Subtasks
Workflow management for marketing and design teams who need improved project visibility and control to achieve better content outcomes.
Lytho Workflow is a workflow solution that empowers marketing and creative teams to achieve better content outcomes. With Lytho Workflow, your team has control and visibility into project progress within a single tool. Intake project requests, launch projects and allocate resources, track tasks and deadlines, share feedback with online proofing, manage the approval process, and report on key productivity metrics. The platform helps businesses streamline admin tasks and collaborate more effectively from end to end. Learn more about Lytho Workflow

Features

  • Collaboration Tools
  • Create Subtasks
Userback helps you collect visual feedback and bug reports from any website or application with annotated screenshots, video and more.
Userback is a visual feedback solution that makes it easy for software teams to collect bug reports, user feedback, and other types of issues from inside their apps. Capture highly-contextual feedback with annotated screenshots, video recordings, console logs, session info, and everything you need to resolve issues faster. With kanban boards, inbox views, custom workflows, and integrations, Userback has everything you need to track and resolve issues in the way that works best for you. Learn more about Userback

Features

  • Collaboration Tools
  • Create Subtasks
The ProofHub task management tool is trusted by more than 85,000 organizations and teams worldwide.
ProofHub is software that helps teams collaborate, plan and organize efficiently. There is no learning curve or expensive pricing plans to worry about when creating an efficient project management system in your organization. It is possible to create task lists in ProofHub and even divide a task into smaller, manageable subtasks. Delegation is easy with just a few clicks. Additionally, you can add custom labels to each task to prioritize and differentiate them. Learn more about ProofHub

Features

  • Collaboration Tools
  • Create Subtasks
Fast track design review with quick, visual feedback that gets everyone on the same page.
With Volley, you can quickly and easily capture feedback on any website, even staging sites. Using the browser extension, you can leave notes and feedback pinpointed to specific design features and add attachments. Volley renders pixel-perfect screenshots as part of the feedback, allowing for a better understanding of all comments. No more games of Telephone via email! Notes are delivered to the selected workspace, and can also be automatically sent to Trello or Jira. Learn more about Volley

Features

  • Collaboration Tools
  • Create Subtasks
Task management app for iOS with light and dark modes that can display, or "focus on", a selected sets of tasks at any given time.
Task management app for iOS with light and dark modes that can display, or "focus on", a selected sets of tasks at any given time. Learn more about OmniFocus

Features

  • Collaboration Tools
  • Create Subtasks
Cubicl combines task management, project planning, team collaboration and your clients in a single platform.
Cubicl combines task management, project planning, team collaboration and your clients in a single platform. It allows your team to manage tasks, projects and clients together. You can share files, track time, chat with your team and do many more things. You can use all features together or you can choose only the ones you need. You increase your productivity by integrating all features in a single app. With Cubicl, you use your time for managing your business instead of managing different apps. Learn more about Cubicl

Features

  • Collaboration Tools
  • Create Subtasks
Mobile-first task management platform to streamline your processes, get full visibility into task execution, and increase productivity.
YOOBIC is a mobile-first task management solution for frontline workers. Streamline all your processes, gain full visibility into task execution trhough powerful analytics, boost collaboration and empower your frontline employees to be more productive. YOOBIC is used by 200+ companies across the world including Boots, Halfords, Lloyds Pharmacy, Peloton, Domino¿s Pizza, Puma, Lacoste and Sanofi. Learn more about YOOBIC

Features

  • Collaboration Tools
  • Create Subtasks
Create different types of content Create content of type text, image, audio, video, etc.
Notebook is a beautifully designed note-taking app which is available across iOS, Android, Mac, Web, Windows & Linux. Take notes, add files, create checklists, sketches, record audio, and capture moments and all your notes are instantly synced across your devices and to the cloud. Learn more about Zoho Notebook

Features

  • Collaboration Tools
  • Create Subtasks

Task Management Software Buyers Guide

Introduction

Task management software tools are applications that enable groups of professionals in and outside of organizations across Canada to work together as part of teams with the aim of completing projects. They help automate task allocation, monitoring, and progress reporting, minimizing the workload for both team members and their leads while also ensuring that there is transparency and accountability across the organization.

Task management tools benefit a variety of corporate professionals across Canada, including project managers, program managers, and product managers. They are well suited for use in collaborative environments like web development, property management, healthcare administration, advertising, finance, construction, and engineering work. But they can also be used in field sales, market research, and political and NGO canvassing endeavours.

At its core, a task management application helps team leaders orchestrate project work and boost team productivity, making full use of the available talent and resources to achieve project goals in as little time as possible. As such, it usually features a calendar-based display with colour-coded tasks, manual and automatic input options, deadline reminders, and automated progress checks. Bringing the team's objectives, checklists, and task files together on a single dashboard enables team members to synchronize, track progress, and collaborate on measurable Objectives and Key Results (OKRs).

As these applications are essentially task tracking and progress reporting tools, they share some of their functionality with Project Management Software, Workflow Management Software, Idea Management Software, and Remote Work Software tools.

But there's also a budgeting aspect to them. Seeing as they can often be used in time, talent, and resource allocation and monitoring, they often cross over into categories like Time and Expense Software and Requirements Management Software. This enables corporate professionals to opt between using several specialized tools or a single, more comprehensive one across multiple projects.

While many companies in Canada continue to rely on Excel spreadsheets for task management purposes, most use a combination of tools to manage their projects, tasks, and resources.

Task tracking software tools vary in their design and functionality, depending on their target usership. Some of them were created for very specific industry verticals like engineering, web development, and healthcare. But most come with cross-industry capability out of the box and will work in virtually any team environment because they all come with a few basic features:

  • Capture objectives and organize projects
  • Create new and recurring tasks and subtasks
  • Match tasks with talent and assign them
  • Follow team activity and project progress in real time
  • Collaborate with team members on files and tasks from the same dashboard
  • View team member engagement and coordinate to cover activity gaps
  • Identify bottlenecks and challenges, updating tasks as needed
  • Tally work hours and compare with initial forecasts

What is Task Management Software?

Task management software is designed to assist professionals in Canada to carry out their work as a team by scheduling tasks, reporting their progress, and tracking their time spent on projects. Part of wider project management efforts and essential to their success, task management enables business managers to segment their projects into actionable and quantifiable tasks, organizing them sequentially to ensure the smooth flow of duties and information within teams.

Using task and team management software, project managers can plan, distribute, schedule, and monitor individual tasks and team member engagement. This applies to a variety of fields, including healthcare, engineering, translation, property management, software development, market research, security administration, and insurance. As such, Canadian team leaders in charge of task management can have a variety of roles, including project managers, ward managers, program managers, contract managers, property managers, product managers, or virtually any other type of managerial position within the business.

While some tools are designed for specific industry verticals, most will try to align with the needs of an eclectic user base. So, the UI is usually code-less, developed to accommodate the needs of people with varying degrees of IT skills. Task management applications are often web-based, but many developers will also offer Android and iOS apps to facilitate data entry and monitoring for distributed teams as well as in-house teams.

While some companies are able to develop proprietary task management tools as part of their software stack, most will opt for cloud applications made available through SaaS type subscriptions. Others will choose the hybrid model, making full use of the features available within the application they buy but choosing to store sensitive data on company premises.

Depending on the type of project, team leaders may use their task managing software tools for features specific to this type of application, including Gantt charts, Kanban boards, Scrum sprints, burndown charts, and other frameworks and methods that can automate their work and ensure that their projects reach fruition. For those interested in learning about these methods, Capterra offers a variety of resources online, including free Gantt chart templates on the official blog post.

What are the benefits of task management software?

The benefits of task management software stem mainly from the fact that they help Canadian businesses streamline project lifecycles. Whether it's enabling communication across the company, facilitating simultaneous collaboration on multiple projects, or identifying bottlenecks and challenges before they escalate, a task management tool's capabilities translate into savings. More specifically, we could classify the benefits of task management applications as:

  • Increased productivity: enabling team leaders to break up a project into smaller sections— apportioning tasks to specific teams, allocating subtasks to team members of their choice, and distributing resources to cover every task—means companies can bring workers on the same page, minimize waste, and improve overall efficiency. They can match tasks with workers instantly, sending project updates in real time, to make sure that everyone in the team understands their role and their order in the queue.
  • Optimized workflows: like other work management software, task manager tools are very adept at pointing users to tasks that need special attention, are time-consuming or have a negative impact on other projects. Rather than chase up employees and request progress reports, staff task management software can access all the information they need instantly. With these tools, project managers can reallocate or prioritize other tasks to lighten the workload, find workarounds, or reassess their options. Also, as project information is available to all stakeholders at any time, colleagues can proactively step in to help one another and reduce backlogs.
  • Realistic budgeting: having a permanent, accurate, and easily accessible record of the time, talent, and resources spent on each project task makes it easier for the company to budget for current and future projects. While not all enterprise task management software will enable users to log their expenses and requirements, most will, at the very least, accept work hour input. This information can be shared with accounting, payroll, and finance departments to forecast overheads and salaries, making any necessary invoice adjustments.
  • Centralized management: keeping everyone in the loop in large companies with distributed teams is made easier with enterprise task management software. Colleagues can access it remotely and securely—viewing only the information they are authorized to view—and collaborating in real time so that cross-regional projects reach their goals without time zone limitations.

What are the features of task management software?

The features of task management software are as varied as the applications themselves. But all online work management tools, from the most rudimentary to the most complex, will come with at least 8 basic attributes. The most common features of task management software are as follows:

  • Task editing and updating: edit and update tasks based on project requirements and resource availability. This can be done using drop-down menus, drag-and-drop tools, manual entry, automated input, and other such tools that minimize workloads for team leaders and do away with programming expertise requirements.
  • Subtask editing and prioritization: divide tasks into actionable subtasks to manage them at a micro-level. This enables users to view them at a glance, understand the dependencies between them, and prioritize them based on urgency and importance to speed up project completion.
  • Task scheduling: schedule and assign tasks, allocating time and resources to each subtask. With this feature, team management software users can set time-frames for their projects, establish deadlines, match tasks to users, and estimate the number of hours each worker should dedicate to each task. The software might include Kanban boards, Gantt charts, Scrum-type sprints, custom request forms, automated task assignments, and shared workflows on the same dashboard.
  • Task tagging: tag and label tasks and sub-tasks to organize them. This feature enables users to categorize and sort them, often using colour-coding based on priority levels. Tags and labels also allow users to add information to tasks assigned to them directly through URL links and email notifications, rather than searching the entire calendar for their tasks.
  • Task and project tracking: track project progress over its entire lifecycle, from initiation through to closure. Job tracking software can cover most of a project's phases, including planning, execution, monitoring, controlling, and completion. With this type of tool, managers can keep track of key performance indicators, especially as many tools come with built-in analytics and reports. Using techniques described in Burndown Tracking: Agile Task Management, team leaders can also estimate the amount of time needed for completion, as compared to the initial estimate.
  • Alerts and notifications: track milestones, deadlines, and updates, notifying team members and other stakeholders in real time. Task tracking tools should be able to alert users in real time when a new assignment is created, an update takes place, a milestone is reached, or there is an error in the system. This can be via email, browser pop-up, push notification, and/or in-app alert.
  • Recurring task management: copy tasks and schedule them at specific times of the day, week, month, or year. In fields like marketing, healthcare, property management, accounting, and engineering, some tasks are repetitive and mandatory. Rather than build up a project management scenario from scratch, team leaders can automate project creation and schedule tasks to avoid redundant work.
  • Time tracking: track time spent by all team members on their tasks. This enables team leaders to track not only resource allocation but also employee development and engagement. Over time, a task tracking tool may even be able to point out patterns in employee activity levels, compare project participation across teams, and identify individuals who excel or lag behind their colleagues in terms of performance.

Capterra's software directory includes task management tools with these and many other features. Readers interested in tried-and-tested applications are welcome to browse the directory for the ideal task management application for their business, filtering results and distilling them so that only one contender remains, ticking all the right boxes for their business.

What should be considered when purchasing task management software?

When purchasing time tracking software, selections should be less a matter of aesthetics and more a matter of practicality. As noted in The Most Common Project Management Challenges Solved by Software, an application's worth lies in its ability to address 3 major project management challenges: communication, visibility, and scope. To that end, there are 3 things business owners should consider when purchasing task management software:

  • Does it meet business needs? Depending on the type of business, a simple, no-frills task tracker may not be enough to satisfy requirements. Leaders interested in growth may opt for scalable, SaaS type software that can either integrate with existing tools or provide API linkage so that they may develop their software stack on the go and evolve in complexity. Canadian businesses may be able to find tools that meet their expectations, within the limits of their budget, by comparing pricing plans and features side-by-side on the Capterra directory.
  • Is this software market-specific? While most task management applications can cater for a broad audience, certain industries require market-specific tools. For instance, users in healthcare, logistics, construction, or translation may find that only a handful of applications meet their requirements in terms of convenience, functionality, compliance, and legality. When it comes to enterprise task management software, this is all the more important as labour and privacy laws differ from one country to the other.
  • Does it facilitate transparency? Communication and visibility are the underpinnings of project management. Online work management tools that don't facilitate real-time collaboration, at-a-glance visualization, and instant data access for stakeholders don't meet these basic requirements. With access to Kanban boards and Gantt charts in real time, workers can view the impact of their work instantly while also staying abreast of changes and seeing what their colleagues are working on. Finally, offering multi-lingual and multi-device content is just as important as granting users access to data in real time, sending push notifications when there are updates, and distributing deadline reminders.

The most relevant task management software trends reflect a shift from conventional, Excel spreadsheet-based project management to more sophisticated and business-specific technology. As this software automates and streamlines many of the phases and tasks involved in project management, it stands to reason that more and more businesses across Canada will adopt it. While some may develop proprietary tools, many will subscribe to service providers who can quickly adapt to these emerging task management software trends:

  • Reliance on Artificial Intelligence (AI) is growing: Nowadays, artificial intelligence is part and parcel of task management tools. It stems from the ever-growing demand for faster and more efficient work, which drives competitiveness. As they integrate it with their business processes, businesses across Canada are automating their workflows and ridding themselves of waste and redundancy. But while machine learning and bots can automate and speed up complex operations, they can let non-tangible indicators fall through the cracks. Machines are unable to quantify the meaningfulness of human interaction, favouring workers who are fast and efficient over those who may be slower but more effective. They overlook soft skills and interactions with indirect results, which may make up the larger part of the workday for those involved in healthcare, for instance. AI tools are only as good as their programming, and the weak point of many task management tools is that their programming is not visible or accessible to regular users.
  • Growth of the Internet of Things (IoT): In industries like construction, logistics, healthcare, and sales, users rely on input from IoT devices to determine when to initiate certain tasks or execute a project. For instance, workers are assigned to fixing a sensor or approaching a shopper who uses a help desk terminal. According to a Gartner study cited in Digitization's Impact on PPM Practices and the PMO, IoT is gaining traction in data collection, analysis, and reporting. As project managers and companies set out to find tools that meet their needs in terms of team size, collaboration, layout, features, and adaptability, it's easy to become wrapped up in trends and media coverage instead of focusing on key features for specific companies or projects.
  • Mobile readiness is a must: Mobile access has been a key requirement for some time. Mobile-ready task management software enables users to keep track of their assignments, collaborate, report, and communicate from anywhere and at any time. Mobile apps are essential to remote workforces, who need access to project dashboards around the clock from the first moment they are on board. But as mobile devices evolve, with dual-screen, foldable, and bendable models taking the spotlight, this key trend may present more challenges for task management apps.
  • Chatbot usage is the next big thing: Users are growing accustomed to having chatbots on virtually every application they access. Bots can help automate tasks, workflows, reporting, notifications, and virtually every other aspect of task management. They can also help guide new users through different sections of the dashboard, suggesting ways to automate their work. Likewise, they can help link the task manager with other in-house tools, such as customer databases, knowledge bases, and report archives. But the quality of their work is directly proportional to the quality of their code, and they have been shown to be vulnerable to social biases.
  • Tighter deadlines: For competitive businesses, speed is a given, and deadlines are stricter with each passing year. As they integrate more software and automate more of their tasks, companies expect their project time-frames to fall in line, shortening the risk management and integration phases of project lifecycles. But businesses should also factor in change management and the challenges it brings, budgeting and allocating time for the implementation of new software.

Sources:

The features highlighted were identified based on their relevance and the percentage of products in Capterra's directory that offer them. The following sources were used for this document:

  1. Task Management Software Buyers Guide - Capterra Canada (Date accessed: Sat, April 16, 2022)

  2. Keeping Track of Projects is Easy with Our Free Gantt Chart Templates – Capterra Blog (Date accessed: Mon, April 18, 2022)

  3. The Most Common Project Management Challenges Solved by Software – Capterra Blog (Date accessed: Mon, April 18, 2022)

  4. Digitization’s Impact on PPM Practices and the PMO – Gartner (Date accessed: Mon, April 18, 2022)