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Alobees is a web and mobile application for building professionals. Learn more about Alobees
Alobees offers building professionals a simple and intuitive web and mobile application to simplify the monitoring of your work sites. As a real alternative to Excel, you can plan all your workers and track their work hours in one click. Alobees also allows you to foster communication between teams by facilitating document sharing and communicating on site-specific news feeds. You can also assign specific tasks and track their completion. Save time with Alobees ! Learn more about Alobees

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Upgrade your team's productivity and efficiency with Range. Take a few minutes each day to make a plan so you feel more in control. Learn more about Range
Help your team prioritize its work in just a few minutes each day. Easily create a daily plan, share recently completed work, and flag important work or requests for help. Range¿s deep integrations allow you to stop jumping between tools and docs to keep work moving forward with less busywork. Learn more about Range

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An advanced tool designed to help businesses streamline order tracking, manage teams & application packaging processes. Learn more about PACE Packager Hub
As a full-fledged application packaging solution with UI-driven architecture, PACE Packager Hub consists of Task Manager and Repository Manager modules. The tool allows in-built customer service and was specially designed for the flexible task and operational processes management. It enables corporate (internal) and external repositories management, fosters smooth communication between engineers and customers, and ensures robust management of the whole app packaging life-cycle. Learn more about PACE Packager Hub

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TimeHero is smart work manager that helps teams plan and manage daily tasks, recurring work, and team projects - automatically. Learn more about TimeHero
TimeHero is a smart Work Management app that makes it easy to automatically plan the best time to work on daily tasks and projects. Add to-dos, events or entire projects and TimeHero will find the time in your calendar to complete them. As new tasks or meetings come up, TimeHero reorganizes your plan to meet your deadlines and notifies you if anything is going off track. It's that simple! Perfect for small and medium-sized businesses, consultants or enterprise, start your FREE trial today. Learn more about TimeHero

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Switch on powerful workflows for legal professionals with Thomson Reuters® HighQ. Learn more about HighQ
HighQ’s modern, adaptable, and continuously-learning legal workflow platform delivers an open and scalable foundation, embedded machine intelligence and analytics, and smart integration points with firm-critical applications. Dramatically improve how you plan, organize, track, and complete work more efficiently with personalized client portals and real-time access and insights on legal project work, ready-to-use task lists and templates, and automated workflow-enabled legal process maps. Learn more about HighQ

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SpiraPlan is a turn-key Enterprise Agile Program Management system that helps plan, manage and track your programs, risks, & resources. Learn more about SpiraPlan
SpiraPlan is the Enterprise Agile Program Management tool that lets you synchronize your projects, programs, portfolios and resources to make sure the right people are doing the right work to meet your goals. With SpiraPlan, manage your tasks, requirements, issues, code and risks quickly and easily. SpiraPlan includes a robust task management system that lets users define tasks, categorize into types, organize by folder, assign to team members, and track the progress until completion. Learn more about SpiraPlan

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Movista is the leading enterprise platform for task management that results in flawless in-store execution and performance. Learn more about Movista
Movista is transforming how work gets done in retail. Founded by industry veterans who experienced the challenges of managing distributed workforces, Movista created the leading enterprise platform for flawless task management across all your locations. The Movista platform integrates or replaces a multitude of disparate systems into a single user-friendly, mobile interface. Behind the simple end-user experience is a robust workforce management platform that includes task management. Learn more about Movista

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CELUM is a cloud-based digital asset management and content collaboration software trusted by 900+ brands. Learn more about Celum
CELUM is a global leader in digital asset management and content collaboration software. Optimize every step of your creative work – from brainstorming to completion. Drive your projects forward with flexible, easy-to-use workflows that add some structure to your daily tasks. Collaborate more efficiently simplifying task management with smart automation. Focus on actual work and let CELUM Robots take care of mundane things like automatically unassigning you once the task is done. Learn more about Celum

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Hubstaff Tasks is an automated team and project management tool built with the Agile in mind. Stay on track with sprints and tasks. Learn more about Hubstaff Tasks
Stay on track and get more done with focused sprints, detailed tasks, timelines, and visual kanban-style workflows that automate your processes. Pair it with Hubstaff time tracking for streamlined business management. Learn more about Hubstaff Tasks

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INCITE® is a mobile-first communications, training and task management platform designed for the frontline. Learn more about INCITE
INCITE® is a mobile-first communications, training and task management platform designed for the frontline. The platform offers immediate access to information and skills used to increase revenue, improve productivity and help create impactful engagements with customers. INCITE's Zoom integration allows you to easily track attendance, check for understanding and invite large teams to your meetings. Holistically incorporate Zoom meetings into the learning curriculum. Learn more about INCITE

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Zipline is a single app that helps distributed teams align, engage, and execute at every level of your organization. Learn more about Zipline
Zipline is a mobile-first communications and task management solution that helps organizations improve employee engagement and operational alignment resulting in better store execution and profitabili ty. Zipline mirrors location and functional complexity, giving corporate and store leaders the ability to align daily activities to broader business objectives. Surfacing only the most relevant information to frontline teams keeps them connected and helps them to do their job. Learn more about Zipline

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TACTIC provides superior security, removes sloppiness, simplifies complex environments, and drives business success. Learn more about TACTIC
Easy to use and Flexible Upload, preserve, protect, organize and share important content, documents, brand assets and corporate records in minutes Quickly upload Safeguard valuable files in the cloud Ease of Use Easily create custom metadata and collections Safe and secure Data/files automatically backed up, stored and secured in AWS, Azure etc. Automate file preservation actions Transform files on upload Enable online discovery Excellent Support Find, enrich and organize Learn more about TACTIC

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Retail Choreography Software Suite with solutions for Appointment Scheduling, Queue management, task management and event bookings. Learn more about Qudini Suite
Retail Choreography Software Suite with solutions that help retail banks, retailers and telecoms brands to increase profitability and brand relevance through solutions for: Appointment Scheduling Software Waitline/Queue Management System Event Management Software Click and Collect Order Pickup Task Management Software Learn more about Qudini Suite

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To keep track of your tasks and projects like never before Learn more about Projectsly
Projectsly by 500apps is a Project management software that enables teams to centralize project planning and execute successfully. Streamline your project planning and plan every aspect of a project from start to finish to accelerate business growth. Get access to 50 business apps for just $14.99/month. Learn more about Projectsly

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TechExcel DevSuite is the most comprehensive application lifecycle management platform, for scalable agile software development. Learn more about DevSuite
DevSuite is a complete ALM solution covering requirements management, project planning, implementation tracking, and QA testing. It provides a single unified platform for both agile and traditional development, and the industry's most comprehensive requirement traceability from concept through specification, planning, implementation, testing, and release. Learn more about DevSuite

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isLucid is a single place to manage your Microsoft Teams meetings information and transcripts with an inbuilt AI meeting assistant. Learn more about isLucid
isLucid is a single platform with an inbuilt AI assistant to manage all information that derives from meetings. Accurately transcribe meetings, maintain a detailed history and save your and your company's time. Create summaries, tasks and integrate them with your business app of choice (we integrate with thousands). Manage access to meeting information and keep your teams aligned. Have more productive meetings and better team collaboration. Learn more about isLucid

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goalskeeper.io is a goal-tracking app tailor-made for online businesses. Learn more about goalskeeper.io
goalskeeper.io is a goal-tracking app tailor-made for online businesses. With goalskeeper.io, you can set, track and manage your business goals. You can break down the goals into milestones, experiments, and tasks. You can focus on the crucial things with daily, weekly, monthly, and quarterly routines. You can also integrate with other online tools that you are already using. goalskeeper.io will help you to work with best practices like OKRs without the need to become an expert. Learn more about goalskeeper.io

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With Nucleus One task management software, give your teams a clear roadmap to success with defined goals and transparent metrics. Learn more about Nucleus One
Nucleus One task management software balances resources, fosters cooperation and innovation, and accomplishes project goals with transparency for all stakeholders. Real-time chat on projects, documents, and tasks ensures that teams quickly collaborate to finish projects, publish final documents with ease, and inspire trust with instant transparency. Nucleus One task management software provides a clear pathway to success so teams can be laser-focused on achieving goals and milestones. Learn more about Nucleus One

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Trusted by millions, Basecamp puts everything you need to get work done in one place.
NEW in Basecamp 4: For a limited time, get your first 3 users free, for your first year. Group chat alone isn't enough. Basecamp combines *all* the tools teams need together in one place: message boards, schedules, to-do lists, group chat, documents & file storage, and more. Instead of stuff scattered all over, everything you're working on will be in one streamlined, organized place. Everyone will know what to do. Nothing will slip through the cracks. You'll always know exactly whats going on. Learn more about Basecamp

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Bring your teams work together, and unify your workflow. Create, collaborate, and store information all in one place.
Evernote Business brings your teams work together. Create documents, collaborate on projects, and store information all in one place. Teammates can access, edit, upload, and share notes and files from any device--even if theyre offline. Cut through the noise, and quickly find the information you need with powerful search capabilities and integrations with tools you already use. Unify your workflow with Evernote Business. Learn more about Evernote Teams

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Our simple, no-code design makes it easy for anyone to create workflows in minutes, freeing up IT to spend time where it matters.
Empower your users and teams to automate repeatable work their own way. Our simple, no-code design makes it easy for anyone to create workflows in minutes, freeing up IT to spend time where it matters. A flexible interface and range of powerful capabilities help you automate both simple tasks and sophisticated processes. The result: better workflows such as streamlined content review, standardized employee onboarding, and accelerated contract approvals. Learn more about Box

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Task management app that allows users to share to-do lists among themselves, set reminders, and add notes.
Microsoft To Do is an app that enables users to capture, organize and share daily reminders and tasks in one place, facilitating management of work and personal life without having to switch between apps. Microsoft To Do integrates with Outlook Tasks so as to manage both in one place. Add due dates and reminders to tasks, as well as attach relevant files from OneDrive. Users can also collaborate together on shared projects through chat, comments and polls. Learn more about Microsoft To Do

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Todoist is the world's #1 to-do list & task manager to organise your life and work.
Todoist is the world's #1 to-do list & task manager to organise your life and work. Regain clarity and calmness by getting tasks out of your head and into Todoist, no matter where you are or what device you use. It's a simple yet powerful to-do list app ranked best-in-class by Apple, Google, The Verge, Forbes, and more. Since 2007, over 25 million people have used Todoist to organize work and life, completing more than two billion tasks along the way. Learn more about Todoist

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Airtable combines an intuitive spreadsheet interface with file attachments, kanban boards, calendars, and other powerful features.
Airtable is the all-in-one collaboration platform that combines the flexibility of a spreadsheet interface with rich features like file attachments, kanban card stacks, calendars, and reporting. Learn more about Airtable

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Resource management for agencies, studios, & firms across industries to plan projects, schedule resources, and manage their team’s time
Float is the resource management software that keeps teams of 5 to 500+ in sync. Schedule tasks quickly with a real-time view of availability, including time off and public holidays. See your team’s capacity and utilization at a glance to optimize assigned work. Connect with project management, calendar, and communication workflows via direct integrations. Keep project plans up to date with easy bulk edits. Scale up compliance with approval workflows and access permissions. Free 30-day trial. Learn more about Float

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Microsoft OneNote is a fully functional digital note taking application which can be used to organize, share and collaborate on ideas.
Microsoft OneNote is a fully functional digital note taking application which can be used to organize, share and collaborate on ideas. The solution comes with a free companion application for Windows devices and offers deep search functionality for all notes stored in its system. Users can store and organize audio recordings that are in a searchable format as well as integrate them with other Microsoft 365 products such as Excel or Word. To save time and effort, they can also highlight their handwritten notes by using various shapes and colors on the screen of their mobile device. Learn more about Microsoft OneNote

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The collaborative work management leader, helping teams get the right work done with greater visibility and improved productivity.
Adobe Workfront is a collaborative work management solution that addresses the challenges of disconnected teams, siloed tools, and the relentless pace of enterprise work. Workfront provides visibility into all work in a single, scalable platform that consolidates tasks in a single, social media-inspired view. Organizations can use this platform to centralize incoming requests for prioritization, and teams can use simple inline editing capabilities to update tasks, due dates, assignees, and more. Learn more about Adobe Workfront

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The #1 online collaborative whiteboard platform for planning, tracking and visualizing projects and dependencies
Miro is #1 collaborative whiteboard platform for teams of any size, trusted by over 13 million users worldwide. Simplify your workflows, optimize your daily routines and stay focused on results tracking progress in Miro board. Make it fast to organize tasks from different channels and map them out on a digital whiteboard. Leverage powerful integrations with Jira, Asana, Monday, Trello, Airtable, and more. Get started in seconds using 250+ pre-made templates! Learn more about Miro

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Teamwork is the only platform built for scaling client work.
From major milestones to the tiniest tasks, Teamwork¿s task management software helps you to outline everything you need to do in order to hit your goals. Manage all your individual and team tasks in one central location ensuring nothing gets lost, work is prioritized and deadlines are met. Learn more about Teamwork

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Process Street is a modern process management platform for teams.
Process Street is a modern process management platform for teams. We help teams share their core processes, then transform them into powerful no-code workflows. Start with employee onboarding to set up new hires for success, then build all sorts of workflows like employee onboarding, client onboarding, and tenant screening. Manage your team wiki and company handbook 100% free. Join Salesforce, Colliers, Drift, and 3,000+ other businesses who use Process Street today. Learn more about Process Street

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Get Justworks Hours for automated, seamless time tracking. Make timekeeping effortless for you and your team.
Get Justworks Hours for automated, seamless time tracking. Make timekeeping effortless for you and your team by managing employee time more easily, gaining more insights with more oversight, and easing the burden of errors and inaccuracies. Justworks Hours is the time tracking tool anyone can use, whether your team travels for work, or heads to the same office every day, this easy-to-use solution empowers your employees to consistently track their time. Learn more about Justworks Hours

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Mobile friendly and secure legal software that's easy to learn and use. Save time. Grow your firm. Go paperless. Work from anywhere.
PracticePanther is the top rated law practice management software on Capterra! See why tens of thousands of law firms in over 170 countries use PracticePanther to automate their workflows and get more done in less time. Never miss deadlines, get paid faster, seamlessly track billable time & expenses. Work from anywhere, on any device, with our mobile app. It's easy, user-friendly and intuitive. Spend less time managing your firm and more time making money. Try it free, no credit card needed. Learn more about PracticePanther Legal Software

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Empower better performance with Time Doctor’s workday analytics that’s helped 200k+ users boost productivity by 22% on average.
Bring accountability to your operations and boost performance, with the most employee-friendly automated time tracking software. Join Time Doctor’s 200k+ active users who’ve been able to lift productivity by 22% on average. The leader in workday analytics for 11+ years, Time Doctor is customizable and easily integrates with 60+ business apps. In-depth yet non-intrusive behavior monitoring drives process and workflow improvements that empower everyone to work better, wherever they work. Learn more about Time Doctor

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Agile CRM is a complete sales, marketing and service suite designed to let SMBs to sell and market like the Fortune 500.
Agile CRM's software manages projects effectively with streamlined drag-and-drop project management tool, it¿s easy to manage tasks between your sales and marketing teams. The project management software encompasses different options to check and track the status of your projects. Learn more about Agile CRM

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Leverage flexible time tracking to manage your diverse, mobile workforce with confidence.
Replicon unified platform helps manage time and costs across your enterprise for enhanced performance and profitability. Notifications, approval workflows, GPS tracking, & more supercharge productivit y while freeing HR to focus on more strategic initiatives. Configurable timesheets with advanced mobile capabilities enable time tracking for employees & projects anytime, anywhere. Stay on top of resource utilization with Replicon TimeOff add-on & map the right people to the right project. Learn more about Replicon

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Fully branded : Client Portal, Project Management, Invoicing, File Sharing, CRM, IM, Messaging & more.
More than just Client Portal Software, SuiteDash is a fully integrated cloud-based platform that will completely satisfy the software needs of most small to medium sized businesses. Unfortunately, many business owners have become incredibly frustrated with software because they've spent far too much time & money trying to learn multiple systems, and then get those multiple systems to work together. SuiteDash solves this problem by combining the most commonly used business tools into one. Learn more about SuiteDash

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Favro is the #1 app for collaborative planning, within and between teams in fast-moving organizations.
Favro is the world's most agile, cloud-based planning and collaboration platform, where teams of any size can organize themselves around what to do and how to do it. Favro is specifically designed for team autonomy and organizational alignment. Favro collaborative planning gives you a new, next-level category of tools for the management of your company. Learn more about Favro

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ActiveCollab is a software that gives you complete control over your work. Get a grip on your Real Work!
You can use tasks to organize your entire work in ActiveCollab. This way you'll focus on what's really important, set different priorities, generate a variety of reports, and enjoy a collaborative environment. You can also see all updates as they happen and enable steady progress on all your projects. Workload management, task dependencies & automatic rescheduling bring your project management skills to a whole new level. Learn more about ActiveCollab

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RingCentral Video is an integrated video conferencing, screen sharing, and messaging for teams big and small. No downloads required.
RingCentral Video is a modern online meetings experience powered by the market-leading RingCentral unified communications platform. It combines high-quality video, audio, screen sharing, and team messaging into a collaborative online meeting hub that sparks conversations and fuels ideas anytime, anywhere, on any device. Learn more about RingCentral Video

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An all-purpose time tracker that can create and assign new tasks, set estimates, and integrate with other task management tools.
Everhour is one of the top time tracking tools with task management capabilities. Create new tasks, set deadlines and estimates, assign tasks to your team, break tasks into categories, add tags and sections, and use templates. Integrate Everhour with other project management tools like Asana, Trello, Basecamp, Jira, ClickUp, Monday, GitLab, Todoist, and Notion, and power up your task management system in no time. Learn more about Everhour

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Award-winning project and task management software that simplifies how team members manage, track and assign tasks to improve results.
ProjectManager is an award-winning project and task management software solution that simplifies how team members manage tasks and achieve results. The intuitive interface makes it easy to create and assign tasks, track progress, share related files and documents, and roll it all up into rich project or portfolio dashboards. ProjectManager gives you the flexibility to manage simple task lists or develop complex project plans, all in one easy-to-use system. Try it free for 30 days! Learn more about ProjectManager.com

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Flock is a team communication tool that helps you get work done, only faster! Instant messaging, shared to-do lists, reminders, file sh
Simplify task management with Flock! Email less and get more work done. From instant messaging to creating channels to integrating with your favorite external apps like Google, MailChimp, Dropbox, Jira, Trello and more - organize all your work streams with Flock. Flock is a powerful work tool that comes loaded with built-in features like Shared To-Dos, Reminders, Notes, Polls and more! Start for FREE Learn more about Flock

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Podio is the new way for teams to communicate, organize and get work done. Free for up to 10 users.
Citrix Podio is the new way to organize, communicate and get work done. More than 500,000 organizations use Podio to run projects and company departments. This includes everyone from small growing companies using Podio to run their entire businesses to innovative teams in enterprises. Podio speeds communication and provides the transparency and accountability needed for efficient teamwork, by enabling people to organize and track work in one easy-to-use place. Learn more about Podio

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Flowlu task management platform will provide you with powerful tracking tools and vast settings to visualize all task steps.
Manage your tasks with a powerful tool for team task management. You can organize a task board based on your needs. Each task is unique, so you can set up priorities, roles and add tags. Create checklists to make sure that the task will be completed successfully. All team members can be involved in a process with a comment section and a file-attaching feature. Even clients can be a part of a task, just set up permissions for external users and keep working! Learn more about Flowlu

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Workamajig - The #1 Project Management Software for the creative industry. It's an all-in-one solution for agencies and in-house teams.
Bring your project details and timelines together in a way that's easily searchable and easily shared. Even with multiple deadlines and numerous tasks, you can hit your project milestones with ease. Assign tasks, and set priorities and schedules for each task. Stay organized with functionality that gives you clarity into task and project timelines. Stay on top of the spectrum of projects from the small quick turn to the large campaigns with progress at a glance. Learn more about Workamajig

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Pipefy is a no-code process management software that empowers anyone to create and automate efficient workflows on their own.
Pipefy is the low-code process automation platform that increases team productivity, centralizes data, and optimizes processes for teams in Procurement, HR, Customer Ops, IT, and more. Through its workflow automation and a low-code framework, Pipefy helps businesses achieve stack extensibility and process excellence for every team in every department. Pipefy is now used in over 150 countries by companies of all sizes and leading enterprises such as Visa, IBM, Volvo, Santander and Kraft Heinz. Learn more about Pipefy

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Task management, file sharing and scheduling are all made simple from a single, central online workspace.
Glasscubes simplifies group collaboration in a user-friendly environment that's quick to implement. Quickly create secure online workspaces that make it easy to work with anyone, from anywhere. Find out how smart teams use online workspaces to work better together and get the job done. Trusted by UK government and high-performing businesses - big and small. Learn more about Glasscubes

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Quickbase helps customers see, connect and control complex projects that reshape our world.
Big ideas aren’t simple to execute. So we’re here to help you tackle any project, no matter how complex. We’re Quickbase. Quickbase helps customers see, connect and control complex projects that reshape our world. Whether it’s raising a skyscraper or coordinating vaccine rollouts, the no-code software platform allows business users to custom fit solutions to the way they work – using information from across the systems they already have. Learn more about Quickbase

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Task management is straightforward with ProWorkflow, which offers built-in reporting, oodles of templates, and clear task visibility.
ProWorkflow makes task management easy. ProWorkflow gives project owners full visibility over tasks, personnel, and timelines, allowing easy allocation of resources and assets. Customize your task categories, view team workloads, access templates, and enjoy comprehensive standard and customer reporting tools. With free onboarding and world-class customer support, the choice to switch is simple. Learn more about ProWorkflow

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Easy Projects is an award-winning project management platform built for fast-moving teams inside midsize and enterprise organizations.
Easy Projects is an award-winning project management platform designed for fast-moving midsize to enterprise level teams. Our flexible solution includes visual project planning, resource planning, beautifully designed reports, best-in-class security and much more. We support 1000+ integrations so your team can use the tools they love best. Customers who use Easy Projects report a 30% decrease in project duration and a 98% completion rate, leading to more projects and profits. Learn more about Easy Projects

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Task Management Software Buyers Guide

Introduction

Task management software tools are applications that enable groups of professionals in and outside of organizations across Canada to work together as part of teams with the aim of completing projects. They help automate task allocation, monitoring, and progress reporting, minimizing the workload for both team members and their leads while also ensuring that there is transparency and accountability across the organization.

Task management tools benefit a variety of corporate professionals across Canada, including project managers, program managers, and product managers. They are well suited for use in collaborative environments like web development, property management, healthcare administration, advertising, finance, construction, and engineering work. But they can also be used in field sales, market research, and political and NGO canvassing endeavours.

At its core, a task management application helps team leaders orchestrate project work and boost team productivity, making full use of the available talent and resources to achieve project goals in as little time as possible. As such, it usually features a calendar-based display with colour-coded tasks, manual and automatic input options, deadline reminders, and automated progress checks. Bringing the team's objectives, checklists, and task files together on a single dashboard enables team members to synchronize, track progress, and collaborate on measurable Objectives and Key Results (OKRs).

As these applications are essentially task tracking and progress reporting tools, they share some of their functionality with Project Management Software, Workflow Management Software, Idea Management Software, and Remote Work Software tools.

But there's also a budgeting aspect to them. Seeing as they can often be used in time, talent, and resource allocation and monitoring, they often cross over into categories like Time and Expense Software and Requirements Management Software. This enables corporate professionals to opt between using several specialized tools or a single, more comprehensive one across multiple projects.

While many companies in Canada continue to rely on Excel spreadsheets for task management purposes, most use a combination of tools to manage their projects, tasks, and resources.

Task tracking software tools vary in their design and functionality, depending on their target usership. Some of them were created for very specific industry verticals like engineering, web development, and healthcare. But most come with cross-industry capability out of the box and will work in virtually any team environment because they all come with a few basic features:

  • Capture objectives and organize projects
  • Create new and recurring tasks and subtasks
  • Match tasks with talent and assign them
  • Follow team activity and project progress in real time
  • Collaborate with team members on files and tasks from the same dashboard
  • View team member engagement and coordinate to cover activity gaps
  • Identify bottlenecks and challenges, updating tasks as needed
  • Tally work hours and compare with initial forecasts

What is Task Management Software?

Task management software is designed to assist professionals in Canada to carry out their work as a team by scheduling tasks, reporting their progress, and tracking their time spent on projects. Part of wider project management efforts and essential to their success, task management enables business managers to segment their projects into actionable and quantifiable tasks, organizing them sequentially to ensure the smooth flow of duties and information within teams.

Using task and team management software, project managers can plan, distribute, schedule, and monitor individual tasks and team member engagement. This applies to a variety of fields, including healthcare, engineering, translation, property management, software development, market research, security administration, and insurance. As such, Canadian team leaders in charge of task management can have a variety of roles, including project managers, ward managers, program managers, contract managers, property managers, product managers, or virtually any other type of managerial position within the business.

While some tools are designed for specific industry verticals, most will try to align with the needs of an eclectic user base. So, the UI is usually code-less, developed to accommodate the needs of people with varying degrees of IT skills. Task management applications are often web-based, but many developers will also offer Android and iOS apps to facilitate data entry and monitoring for distributed teams as well as in-house teams.

While some companies are able to develop proprietary task management tools as part of their software stack, most will opt for cloud applications made available through SaaS type subscriptions. Others will choose the hybrid model, making full use of the features available within the application they buy but choosing to store sensitive data on company premises.

Depending on the type of project, team leaders may use their task managing software tools for features specific to this type of application, including Gantt charts, Kanban boards, Scrum sprints, burndown charts, and other frameworks and methods that can automate their work and ensure that their projects reach fruition. For those interested in learning about these methods, Capterra offers a variety of resources online, including free Gantt chart templates on the official blog post.

What are the benefits of task management software?

The benefits of task management software stem mainly from the fact that they help Canadian businesses streamline project lifecycles. Whether it's enabling communication across the company, facilitating simultaneous collaboration on multiple projects, or identifying bottlenecks and challenges before they escalate, a task management tool's capabilities translate into savings. More specifically, we could classify the benefits of task management applications as:

  • Increased productivity: enabling team leaders to break up a project into smaller sections— apportioning tasks to specific teams, allocating subtasks to team members of their choice, and distributing resources to cover every task—means companies can bring workers on the same page, minimize waste, and improve overall efficiency. They can match tasks with workers instantly, sending project updates in real time, to make sure that everyone in the team understands their role and their order in the queue.
  • Optimized workflows: like other work management software, task manager tools are very adept at pointing users to tasks that need special attention, are time-consuming or have a negative impact on other projects. Rather than chase up employees and request progress reports, staff task management software can access all the information they need instantly. With these tools, project managers can reallocate or prioritize other tasks to lighten the workload, find workarounds, or reassess their options. Also, as project information is available to all stakeholders at any time, colleagues can proactively step in to help one another and reduce backlogs.
  • Realistic budgeting: having a permanent, accurate, and easily accessible record of the time, talent, and resources spent on each project task makes it easier for the company to budget for current and future projects. While not all enterprise task management software will enable users to log their expenses and requirements, most will, at the very least, accept work hour input. This information can be shared with accounting, payroll, and finance departments to forecast overheads and salaries, making any necessary invoice adjustments.
  • Centralized management: keeping everyone in the loop in large companies with distributed teams is made easier with enterprise task management software. Colleagues can access it remotely and securely—viewing only the information they are authorized to view—and collaborating in real time so that cross-regional projects reach their goals without time zone limitations.

What are the features of task management software?

The features of task management software are as varied as the applications themselves. But all online work management tools, from the most rudimentary to the most complex, will come with at least 8 basic attributes. The most common features of task management software are as follows:

  • Task editing and updating: edit and update tasks based on project requirements and resource availability. This can be done using drop-down menus, drag-and-drop tools, manual entry, automated input, and other such tools that minimize workloads for team leaders and do away with programming expertise requirements.
  • Subtask editing and prioritization: divide tasks into actionable subtasks to manage them at a micro-level. This enables users to view them at a glance, understand the dependencies between them, and prioritize them based on urgency and importance to speed up project completion.
  • Task scheduling: schedule and assign tasks, allocating time and resources to each subtask. With this feature, team management software users can set time-frames for their projects, establish deadlines, match tasks to users, and estimate the number of hours each worker should dedicate to each task. The software might include Kanban boards, Gantt charts, Scrum-type sprints, custom request forms, automated task assignments, and shared workflows on the same dashboard.
  • Task tagging: tag and label tasks and sub-tasks to organize them. This feature enables users to categorize and sort them, often using colour-coding based on priority levels. Tags and labels also allow users to add information to tasks assigned to them directly through URL links and email notifications, rather than searching the entire calendar for their tasks.
  • Task and project tracking: track project progress over its entire lifecycle, from initiation through to closure. Job tracking software can cover most of a project's phases, including planning, execution, monitoring, controlling, and completion. With this type of tool, managers can keep track of key performance indicators, especially as many tools come with built-in analytics and reports. Using techniques described in Burndown Tracking: Agile Task Management, team leaders can also estimate the amount of time needed for completion, as compared to the initial estimate.
  • Alerts and notifications: track milestones, deadlines, and updates, notifying team members and other stakeholders in real time. Task tracking tools should be able to alert users in real time when a new assignment is created, an update takes place, a milestone is reached, or there is an error in the system. This can be via email, browser pop-up, push notification, and/or in-app alert.
  • Recurring task management: copy tasks and schedule them at specific times of the day, week, month, or year. In fields like marketing, healthcare, property management, accounting, and engineering, some tasks are repetitive and mandatory. Rather than build up a project management scenario from scratch, team leaders can automate project creation and schedule tasks to avoid redundant work.
  • Time tracking: track time spent by all team members on their tasks. This enables team leaders to track not only resource allocation but also employee development and engagement. Over time, a task tracking tool may even be able to point out patterns in employee activity levels, compare project participation across teams, and identify individuals who excel or lag behind their colleagues in terms of performance.

Capterra's software directory includes task management tools with these and many other features. Readers interested in tried-and-tested applications are welcome to browse the directory for the ideal task management application for their business, filtering results and distilling them so that only one contender remains, ticking all the right boxes for their business.

What should be considered when purchasing task management software?

When purchasing time tracking software, selections should be less a matter of aesthetics and more a matter of practicality. As noted in The Most Common Project Management Challenges Solved by Software, an application's worth lies in its ability to address 3 major project management challenges: communication, visibility, and scope. To that end, there are 3 things business owners should consider when purchasing task management software:

  • Does it meet business needs? Depending on the type of business, a simple, no-frills task tracker may not be enough to satisfy requirements. Leaders interested in growth may opt for scalable, SaaS type software that can either integrate with existing tools or provide API linkage so that they may develop their software stack on the go and evolve in complexity. Canadian businesses may be able to find tools that meet their expectations, within the limits of their budget, by comparing pricing plans and features side-by-side on the Capterra directory.
  • Is this software market-specific? While most task management applications can cater for a broad audience, certain industries require market-specific tools. For instance, users in healthcare, logistics, construction, or translation may find that only a handful of applications meet their requirements in terms of convenience, functionality, compliance, and legality. When it comes to enterprise task management software, this is all the more important as labour and privacy laws differ from one country to the other.
  • Does it facilitate transparency? Communication and visibility are the underpinnings of project management. Online work management tools that don't facilitate real-time collaboration, at-a-glance visualization, and instant data access for stakeholders don't meet these basic requirements. With access to Kanban boards and Gantt charts in real time, workers can view the impact of their work instantly while also staying abreast of changes and seeing what their colleagues are working on. Finally, offering multi-lingual and multi-device content is just as important as granting users access to data in real time, sending push notifications when there are updates, and distributing deadline reminders.

The most relevant task management software trends reflect a shift from conventional, Excel spreadsheet-based project management to more sophisticated and business-specific technology. As this software automates and streamlines many of the phases and tasks involved in project management, it stands to reason that more and more businesses across Canada will adopt it. While some may develop proprietary tools, many will subscribe to service providers who can quickly adapt to these emerging task management software trends:

  • Reliance on Artificial Intelligence (AI) is growing: Nowadays, artificial intelligence is part and parcel of task management tools. It stems from the ever-growing demand for faster and more efficient work, which drives competitiveness. As they integrate it with their business processes, businesses across Canada are automating their workflows and ridding themselves of waste and redundancy. But while machine learning and bots can automate and speed up complex operations, they can let non-tangible indicators fall through the cracks. Machines are unable to quantify the meaningfulness of human interaction, favouring workers who are fast and efficient over those who may be slower but more effective. They overlook soft skills and interactions with indirect results, which may make up the larger part of the workday for those involved in healthcare, for instance. AI tools are only as good as their programming, and the weak point of many task management tools is that their programming is not visible or accessible to regular users.
  • Growth of the Internet of Things (IoT): In industries like construction, logistics, healthcare, and sales, users rely on input from IoT devices to determine when to initiate certain tasks or execute a project. For instance, workers are assigned to fixing a sensor or approaching a shopper who uses a help desk terminal. According to a Gartner study cited in Digitization's Impact on PPM Practices and the PMO, IoT is gaining traction in data collection, analysis, and reporting. As project managers and companies set out to find tools that meet their needs in terms of team size, collaboration, layout, features, and adaptability, it's easy to become wrapped up in trends and media coverage instead of focusing on key features for specific companies or projects.
  • Mobile readiness is a must: Mobile access has been a key requirement for some time. Mobile-ready task management software enables users to keep track of their assignments, collaborate, report, and communicate from anywhere and at any time. Mobile apps are essential to remote workforces, who need access to project dashboards around the clock from the first moment they are on board. But as mobile devices evolve, with dual-screen, foldable, and bendable models taking the spotlight, this key trend may present more challenges for task management apps.
  • Chatbot usage is the next big thing: Users are growing accustomed to having chatbots on virtually every application they access. Bots can help automate tasks, workflows, reporting, notifications, and virtually every other aspect of task management. They can also help guide new users through different sections of the dashboard, suggesting ways to automate their work. Likewise, they can help link the task manager with other in-house tools, such as customer databases, knowledge bases, and report archives. But the quality of their work is directly proportional to the quality of their code, and they have been shown to be vulnerable to social biases.
  • Tighter deadlines: For competitive businesses, speed is a given, and deadlines are stricter with each passing year. As they integrate more software and automate more of their tasks, companies expect their project time-frames to fall in line, shortening the risk management and integration phases of project lifecycles. But businesses should also factor in change management and the challenges it brings, budgeting and allocating time for the implementation of new software.

Sources:

The features highlighted were identified based on their relevance and the percentage of products in Capterra's directory that offer them. The following sources were used for this document:

  1. Task Management Software Buyers Guide - Capterra Canada (Date accessed: Sat, April 16, 2022)

  2. Keeping Track of Projects is Easy with Our Free Gantt Chart Templates – Capterra Blog (Date accessed: Mon, April 18, 2022)

  3. The Most Common Project Management Challenges Solved by Software – Capterra Blog (Date accessed: Mon, April 18, 2022)

  4. Digitization’s Impact on PPM Practices and the PMO – Gartner (Date accessed: Mon, April 18, 2022)