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Task Management Software

Task Management software allows groups of users to work together more cohesively to quickly and thoroughly complete projects.

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Asana is the easiest way to organize and manage all of your team's work. See why 11,000+ customers give Asana 4.5 out of 5 stars. Learn more about Asana
Asana is a task management tool that helps teams orchestrate their work, from daily tasks to strategic initiatives. With Asana, you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join more than 135,000 paying organizations and millions of teams across 190 countries who use Asana to get more done. Get started in minutes to try Asana. Learn more about Asana

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
monday.com is a customizable no-code platform built to help managers and teams organize & manage tasks & workflows more efficiently. Learn more about monday.com
Improve your task management with monday.com, the customizable platform built to help managers and teams organize their work more efficiently. No-code automations eliminate repetitive tasks and reminders, integrations let you use all your favorite tools in one place, and intuitive boards and dashboards simplify assigning and tracking tasks and results. monday.com also helps team members collaborate in-context, share assets, communicate in real-time, and stay better aligned on goals. Learn more about monday.com

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  • Collaboration Tools
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  • Sub-Task Management
  • Recurring Tasks
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  • Workflow Management Software
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  • Project Planning Software
  • Document Management Software
Jira is a fully-featured task management tool for teams planning and building great products. Learn more about Jira
Jira is the task management tool for teams planning and building great products. Thousands of teams choose Jira to capture and organize issues, assign work, and follow team activity. At your desk or on the go with the new mobile interface, Jira helps your team get the job done. Learn more about Jira

Features

  • Collaboration Tools
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Get More Done With Firm360. Save time and money with this all-in-one accounting management platform—the visibility you need. Learn more about Firm360
Streamline your accounting practice and increase your firm's productivity. Save your staff an average of 10 hours a week in wasted non-billable time in 30 days. Firm360 creates client management, project management, billing, reporting, and time management transparency. Save your firm time and money by replacing your current 5+ software solutions with one seamless experience. This all-in-one cloud-based platform is everything you need to get the job done! Learn more about Firm360

Features

  • Collaboration Tools
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  • Assignment Management
  • Workflow Management Software
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  • Prioritization
  • Project Planning Software
  • Document Management Software
Efficiently manage tasks with Zoho Projects. Collaborate seamlessly, track progress in real time, and meet deadlines with ease. Learn more about Zoho Projects
Zoho Projects is a comprehensive task management tool that offers a wide range of features to help teams stay organized and productive. With Zoho Projects, you can easily create and assign tasks, set deadlines, and track progress. The tool's intuitive interface makes it easy for team members to collaborate and stay informed. With features such as task dependencies, baselines, reminders, and prioritization, Zoho Projects ensures that teams stay on track and complete tasks on time, every time. Learn more about Zoho Projects

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  • Project Planning Software
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HR pros use Bob's Task Lists to stay organized & save time creating chains of events that trigger one another, and leave no task undone Learn more about Bob
Automate your HR processes using task lists in Bob. Task Lists is an automation feature in Bob that allows you to build chains of events, one triggering another, so you can set it, forget it, and still keep everyone happy. By setting up customizable Task Lists, you can keep your HR processes organized without endless reminders and sticky notes. Learn more about Bob

Features

  • Collaboration Tools
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  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Canada Local product
Simple online timesheet and task management with expert advice, loved by creative professionals worldwide. Get your free demo today. Learn more about FunctionFox
Simple online timesheet and task management tools created by an ad agency for advertising agencies, graphic designers, PR, digital, marketing firms and in-house creative teams. FunctionFox is loved by small firms and Fortune 500 companies worldwide for being easy to use, the 5-star service and free expert advice. Easily handle multiple jobs, assign tasks, create to-do lists, and manage resources, including remote workers. Boost your productivity and profitability get your free demo today. Learn more about FunctionFox

Features

  • Collaboration Tools
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  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Canada Local product
Top rated operations and housekeeping platform. Save time, automate scheduling, optimize operations, and simplify communication. Learn more about Operto Teams
Operto Teams is a comprehensive software for managing operations and housekeeping in short-term rentals, hotels, and multi-family accommodations. It automates scheduling and task management, while simplifying communication, file sharing, and maintenance tracking. A centralized dashboard provides easy access to crucial property and guest reservation information. Operto Teams boosts productivity, streamlines operations, and enhances collaboration between property management and housekeeping teams. Learn more about Operto Teams

Features

  • Collaboration Tools
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  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
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  • Prioritization
  • Project Planning Software
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BigTime is the engine empowering the greatest consulting firms on the planet to budget, track & bill their most important asset: time. Learn more about BigTime
Consulting firms need more than just a timesheet. They need a system that unifies budgeting, project planning/execution, team communication, task management, resource management, invoicing and project financials. BigTime gives your entire team the tools they need to deliver billable work on time and on budget, giving our customers an average improvement of 25% in gross margins and a substantial increase in expansion and referral revenue. Contact our sales team to learn how. Learn more about BigTime

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  • Collaboration Tools
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  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Canada Local product
Switch on powerful workflows for legal professionals with Thomson Reuters® HighQ. Learn more about HighQ
HighQ’s modern, adaptable, and continuously-learning legal workflow platform delivers an open and scalable foundation, embedded machine intelligence and analytics, and smart integration points with firm-critical applications. Dramatically improve how you plan, organize, track, and complete work more efficiently with personalized client portals and real-time access and insights on legal project work, ready-to-use task lists and templates, and automated workflow-enabled legal process maps. Learn more about HighQ

Features

  • Collaboration Tools
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  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Jolt is a tablet-based software used to manage daily operations and hourly workers, giving real-time feedback to owners and managers. Learn more about Jolt
Jolt is a tablet-based software used to manage daily operations for brands like Chick-fil-A, LEGOLAND, and Regal Cinemas. A global leader in task management, Jolt gives owners and managers a real-time view of checklists from their phone, and uses in-store tablets to ensure your brand standards are always met. Trusted by brands across the globe, Jolt has helped over 300,000 hourly workers complete over 3 billion tasks. Learn more about Jolt

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
ActiveCollab is a software that gives you complete control over your work. Get a grip on your Real Work! Learn more about ActiveCollab
You can use tasks to organize your entire work in ActiveCollab. This way you'll focus on what's really important, set different priorities, generate a variety of reports, and enjoy a collaborative environment. You can also see all updates as they happen and enable steady progress on all your projects. Workload management, task dependencies & automatic rescheduling bring your project management skills to a whole new level. Learn more about ActiveCollab

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
The issue tracker designed for agile teams. An agile project management tool that can be customized to your business processes. Learn more about YouTrack
Developed by JetBrains. YouTrack is a tool to manage your projects, configure agile boards, use reports and Gantt charts, dashboards and time tracking. Track tasks and issues, support customers requests, plan sprints and releases, create workflows, and never force your process to fit the limits of a tool again! YouTrack speaks your language, supports markdown and emoji-reactions. YouTrack is flexible enough to follow your exact process! Cloud or Standalone. Free for 10 users. Learn more about YouTrack

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
INCITE® is a mobile-first communications, training, task management and customer engagement platform designed for the frontline. Learn more about INCITE
INCITE® is a mobile-first communications, training and task management platform designed for the frontline. The platform offers immediate access to information and skills used to increase revenue, improve productivity and help create impactful engagements with customers. INCITE Kiosk: Transform in-store experiences with interactive kiosks. INCITE Customer Engagement Hub: Create connections and moments with customers, sharing product info, design inspiration, and more. Learn more about INCITE

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Upwave is a visual collaboration platform that helps modern businesses thrive. Organize, plan, track, collaborate and get things done. Learn more about Upwave
Upwave is a visual collaboration platform that helps teams manage their projects, initiatives, and daily tasks. With Upwave's flexible boards, you can customize them to fit your specific needs. Easily toggle between board, table, timeline or calendar view to get the complete picture. The intuitive and user-friendly interface makes it easy for your entire team to get started - no extra training needed. Learn more about Upwave

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
SpiraPlan is a turn-key Enterprise Agile Program Management system that helps plan, manage and track your programs, risks, & resources. Learn more about SpiraPlan
SpiraPlan is the Enterprise Agile Program Management tool that lets you synchronize your projects, programs, portfolios and resources to make sure the right people are doing the right work to meet your goals. With SpiraPlan, manage your tasks, requirements, issues, code and risks quickly and easily. SpiraPlan includes a robust task management system that lets users define tasks, categorize into types, organize by folder, assign to team members, and track the progress until completion. Learn more about SpiraPlan

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Zoho Sprints is an agile project management tool that helps Scrum teams to plan, track and always be ready for change. Learn more about Zoho Sprints
Zoho Sprints is a free online agile project management tool for Scrum teams. Add user stories to your backlog, estimate and prioritize work items, stay on track with personalized scrum boards and swimlanes, get actionable insights from velocity, burn up and burn down charts, collaborate with your team on a social feed, and schedule your review and retrospective meetings from one place. Learn more about Zoho Sprints

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Stacker lets you build the tools you need to power your business, from portals to project trackers and CRMs – all without code. Learn more about Stacker
Stacker is a no-code tool for building apps to power your business and securely share data, whether you're looking for a project management tool, client portal, task tracker or custom CRM. Sync data from Airtable, Google Sheets, Salesforce or 60 other data connectors to create a single source of truth for your team. Build your app from scratch or use a STACKER TEMPLATE to get started. Learn more about Stacker

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Over 1,000,000 teams use Trello worldwide as a task management tool to plan, organize, and accomplish goals from any device.
Tools rarely celebrate the journey that teams take to tackle tasks and hit their goals, but Trello does by bringing reward and ease into the task management process. Teams can celebrate their achievements with fun and flexible features that are intuitively simple and encourage a personal touch. Teams can store and track information transparently, run better meetings, and automate repetitive tasks with an intuitive interface that makes it easy for anyone to onboard, all from the same platform. Learn more about Trello

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Basecamp is a team collaboration system designed to be straightforward, easy for teams to adopt, and perfect for team managers.
The Basecamp Way of working is used by thousands of teams that like to get work done without distractions and inefficiencies. Basecamp is opinionated about how work should flow, making it easy for teams to adopt and perfect for managers who want to get everyone in sync. Basecamp includes all tools that teams may need to collaborate, including file sharing, messages, chat, to-dos, and Card Table. Don't just take our word for it - see what people are saying, and give it a try with a free trial. Learn more about Basecamp

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Bring your teams work together, and unify your workflow. Create, collaborate, and store information all in one place.
Evernote Business brings your teams work together. Create documents, collaborate on projects, and store information all in one place. Teammates can access, edit, upload, and share notes and files from any device--even if theyre offline. Cut through the noise, and quickly find the information you need with powerful search capabilities and integrations with tools you already use. Unify your workflow with Evernote Business. Learn more about Evernote Teams

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Our simple, no-code design makes it easy for anyone to create workflows in minutes, freeing up IT to spend time where it matters.
Empower your users and teams to automate repeatable work their own way. Our simple, no-code design makes it easy for anyone to create workflows in minutes, freeing up IT to spend time where it matters. A flexible interface and range of powerful capabilities help you automate both simple tasks and sophisticated processes. The result: better workflows such as streamlined content review, standardized employee onboarding, and accelerated contract approvals. Learn more about Box

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
ClickUp is the world's leading task management tool with fully customizable and proprietary features that make it a must-have
With features like tasks, subtasks, Reminders, task priorities, time tracking, custom views, Goals, dependencies, and custom statuses, ClickUp has everything you need to manage tasks for any project or team! ClickUp is the perfect task management tool that brings all of your task needs into a single app and is used by 100,000+ teams in companies like Airbnb, Google, and Uber. Built for personal use and teams of all sizes and industries, ClickUp is a must-have tool for task management Learn more about ClickUp

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Smartsheet is an online work execution platform empowering organizations of all sizes to plan, manage, automate, and report on work.
Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time Gantt charts and dashboards, and work automation features. *2018 Awards: Named a Leader in Enterprise Collaborative Work Management by Forrester Research, Selected to Deloittes Fast 500 List, Recognized for Technology Innovation & Vision by 451 Research Learn more about Smartsheet

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software
Task management app that allows users to share to-do lists among themselves, set reminders, and add notes.
Microsoft To Do is an app that enables users to capture, organize and share daily reminders and tasks in one place, facilitating management of work and personal life without having to switch between apps. Microsoft To Do integrates with Outlook Tasks so as to manage both in one place. Add due dates and reminders to tasks, as well as attach relevant files from OneDrive. Users can also collaborate together on shared projects through chat, comments and polls. Learn more about Microsoft To Do

Features

  • Collaboration Tools
  • To-Do List
  • Sub-Task Management
  • Recurring Tasks
  • Assignment Management
  • Workflow Management Software
  • Project Tracking Software
  • Prioritization
  • Project Planning Software
  • Document Management Software

Task Management Software Buyers Guide

Introduction

Task management software tools are applications that enable groups of professionals in and outside of organizations across Canada to work together as part of teams with the aim of completing projects. They help automate task allocation, monitoring, and progress reporting, minimizing the workload for both team members and their leads while also ensuring that there is transparency and accountability across the organization.

Task management tools benefit a variety of corporate professionals across Canada, including project managers, program managers, and product managers. They are well suited for use in collaborative environments like web development, property management, healthcare administration, advertising, finance, construction, and engineering work. But they can also be used in field sales, market research, and political and NGO canvassing endeavours.

At its core, a task management application helps team leaders orchestrate project work and boost team productivity, making full use of the available talent and resources to achieve project goals in as little time as possible. As such, it usually features a calendar-based display with colour-coded tasks, manual and automatic input options, deadline reminders, and automated progress checks. Bringing the team's objectives, checklists, and task files together on a single dashboard enables team members to synchronize, track progress, and collaborate on measurable Objectives and Key Results (OKRs).

As these applications are essentially task tracking and progress reporting tools, they share some of their functionality with Project Management Software, Workflow Management Software, Idea Management Software, and Remote Work Software tools.

But there's also a budgeting aspect to them. Seeing as they can often be used in time, talent, and resource allocation and monitoring, they often cross over into categories like Time and Expense Software and Requirements Management Software. This enables corporate professionals to opt between using several specialized tools or a single, more comprehensive one across multiple projects.

While many companies in Canada continue to rely on Excel spreadsheets for task management purposes, most use a combination of tools to manage their projects, tasks, and resources.

Task tracking software tools vary in their design and functionality, depending on their target usership. Some of them were created for very specific industry verticals like engineering, web development, and healthcare. But most come with cross-industry capability out of the box and will work in virtually any team environment because they all come with a few basic features:

  • Capture objectives and organize projects
  • Create new and recurring tasks and subtasks
  • Match tasks with talent and assign them
  • Follow team activity and project progress in real time
  • Collaborate with team members on files and tasks from the same dashboard
  • View team member engagement and coordinate to cover activity gaps
  • Identify bottlenecks and challenges, updating tasks as needed
  • Tally work hours and compare with initial forecasts

What is Task Management Software?

Task management software is designed to assist professionals in Canada to carry out their work as a team by scheduling tasks, reporting their progress, and tracking their time spent on projects. Part of wider project management efforts and essential to their success, task management enables business managers to segment their projects into actionable and quantifiable tasks, organizing them sequentially to ensure the smooth flow of duties and information within teams.

Using task and team management software, project managers can plan, distribute, schedule, and monitor individual tasks and team member engagement. This applies to a variety of fields, including healthcare, engineering, translation, property management, software development, market research, security administration, and insurance. As such, Canadian team leaders in charge of task management can have a variety of roles, including project managers, ward managers, program managers, contract managers, property managers, product managers, or virtually any other type of managerial position within the business.

While some tools are designed for specific industry verticals, most will try to align with the needs of an eclectic user base. So, the UI is usually code-less, developed to accommodate the needs of people with varying degrees of IT skills. Task management applications are often web-based, but many developers will also offer Android and iOS apps to facilitate data entry and monitoring for distributed teams as well as in-house teams.

While some companies are able to develop proprietary task management tools as part of their software stack, most will opt for cloud applications made available through SaaS type subscriptions. Others will choose the hybrid model, making full use of the features available within the application they buy but choosing to store sensitive data on company premises.

Depending on the type of project, team leaders may use their task managing software tools for features specific to this type of application, including Gantt charts, Kanban boards, Scrum sprints, burndown charts, and other frameworks and methods that can automate their work and ensure that their projects reach fruition. For those interested in learning about these methods, Capterra offers a variety of resources online, including free Gantt chart templates on the official blog post.

What are the benefits of task management software?

The benefits of task management software stem mainly from the fact that they help Canadian businesses streamline project lifecycles. Whether it's enabling communication across the company, facilitating simultaneous collaboration on multiple projects, or identifying bottlenecks and challenges before they escalate, a task management tool's capabilities translate into savings. More specifically, we could classify the benefits of task management applications as:

  • Increased productivity: enabling team leaders to break up a project into smaller sections— apportioning tasks to specific teams, allocating subtasks to team members of their choice, and distributing resources to cover every task—means companies can bring workers on the same page, minimize waste, and improve overall efficiency. They can match tasks with workers instantly, sending project updates in real time, to make sure that everyone in the team understands their role and their order in the queue.
  • Optimized workflows: like other work management software, task manager tools are very adept at pointing users to tasks that need special attention, are time-consuming or have a negative impact on other projects. Rather than chase up employees and request progress reports, staff task management software can access all the information they need instantly. With these tools, project managers can reallocate or prioritize other tasks to lighten the workload, find workarounds, or reassess their options. Also, as project information is available to all stakeholders at any time, colleagues can proactively step in to help one another and reduce backlogs.
  • Realistic budgeting: having a permanent, accurate, and easily accessible record of the time, talent, and resources spent on each project task makes it easier for the company to budget for current and future projects. While not all enterprise task management software will enable users to log their expenses and requirements, most will, at the very least, accept work hour input. This information can be shared with accounting, payroll, and finance departments to forecast overheads and salaries, making any necessary invoice adjustments.
  • Centralized management: keeping everyone in the loop in large companies with distributed teams is made easier with enterprise task management software. Colleagues can access it remotely and securely—viewing only the information they are authorized to view—and collaborating in real time so that cross-regional projects reach their goals without time zone limitations.

What are the features of task management software?

The features of task management software are as varied as the applications themselves. But all online work management tools, from the most rudimentary to the most complex, will come with at least 8 basic attributes. The most common features of task management software are as follows:

  • Task editing and updating: edit and update tasks based on project requirements and resource availability. This can be done using drop-down menus, drag-and-drop tools, manual entry, automated input, and other such tools that minimize workloads for team leaders and do away with programming expertise requirements.
  • Subtask editing and prioritization: divide tasks into actionable subtasks to manage them at a micro-level. This enables users to view them at a glance, understand the dependencies between them, and prioritize them based on urgency and importance to speed up project completion.
  • Task scheduling: schedule and assign tasks, allocating time and resources to each subtask. With this feature, team management software users can set time-frames for their projects, establish deadlines, match tasks to users, and estimate the number of hours each worker should dedicate to each task. The software might include Kanban boards, Gantt charts, Scrum-type sprints, custom request forms, automated task assignments, and shared workflows on the same dashboard.
  • Task tagging: tag and label tasks and sub-tasks to organize them. This feature enables users to categorize and sort them, often using colour-coding based on priority levels. Tags and labels also allow users to add information to tasks assigned to them directly through URL links and email notifications, rather than searching the entire calendar for their tasks.
  • Task and project tracking: track project progress over its entire lifecycle, from initiation through to closure. Job tracking software can cover most of a project's phases, including planning, execution, monitoring, controlling, and completion. With this type of tool, managers can keep track of key performance indicators, especially as many tools come with built-in analytics and reports. Using techniques described in Burndown Tracking: Agile Task Management, team leaders can also estimate the amount of time needed for completion, as compared to the initial estimate.
  • Alerts and notifications: track milestones, deadlines, and updates, notifying team members and other stakeholders in real time. Task tracking tools should be able to alert users in real time when a new assignment is created, an update takes place, a milestone is reached, or there is an error in the system. This can be via email, browser pop-up, push notification, and/or in-app alert.
  • Recurring task management: copy tasks and schedule them at specific times of the day, week, month, or year. In fields like marketing, healthcare, property management, accounting, and engineering, some tasks are repetitive and mandatory. Rather than build up a project management scenario from scratch, team leaders can automate project creation and schedule tasks to avoid redundant work.
  • Time tracking: track time spent by all team members on their tasks. This enables team leaders to track not only resource allocation but also employee development and engagement. Over time, a task tracking tool may even be able to point out patterns in employee activity levels, compare project participation across teams, and identify individuals who excel or lag behind their colleagues in terms of performance.

Capterra's software directory includes task management tools with these and many other features. Readers interested in tried-and-tested applications are welcome to browse the directory for the ideal task management application for their business, filtering results and distilling them so that only one contender remains, ticking all the right boxes for their business.

What should be considered when purchasing task management software?

When purchasing time tracking software, selections should be less a matter of aesthetics and more a matter of practicality. As noted in The Most Common Project Management Challenges Solved by Software, an application's worth lies in its ability to address 3 major project management challenges: communication, visibility, and scope. To that end, there are 3 things business owners should consider when purchasing task management software:

  • Does it meet business needs? Depending on the type of business, a simple, no-frills task tracker may not be enough to satisfy requirements. Leaders interested in growth may opt for scalable, SaaS type software that can either integrate with existing tools or provide API linkage so that they may develop their software stack on the go and evolve in complexity. Canadian businesses may be able to find tools that meet their expectations, within the limits of their budget, by comparing pricing plans and features side-by-side on the Capterra directory.
  • Is this software market-specific? While most task management applications can cater for a broad audience, certain industries require market-specific tools. For instance, users in healthcare, logistics, construction, or translation may find that only a handful of applications meet their requirements in terms of convenience, functionality, compliance, and legality. When it comes to enterprise task management software, this is all the more important as labour and privacy laws differ from one country to the other.
  • Does it facilitate transparency? Communication and visibility are the underpinnings of project management. Online work management tools that don't facilitate real-time collaboration, at-a-glance visualization, and instant data access for stakeholders don't meet these basic requirements. With access to Kanban boards and Gantt charts in real time, workers can view the impact of their work instantly while also staying abreast of changes and seeing what their colleagues are working on. Finally, offering multi-lingual and multi-device content is just as important as granting users access to data in real time, sending push notifications when there are updates, and distributing deadline reminders.

The most relevant task management software trends reflect a shift from conventional, Excel spreadsheet-based project management to more sophisticated and business-specific technology. As this software automates and streamlines many of the phases and tasks involved in project management, it stands to reason that more and more businesses across Canada will adopt it. While some may develop proprietary tools, many will subscribe to service providers who can quickly adapt to these emerging task management software trends:

  • Reliance on Artificial Intelligence (AI) is growing: Nowadays, artificial intelligence is part and parcel of task management tools. It stems from the ever-growing demand for faster and more efficient work, which drives competitiveness. As they integrate it with their business processes, businesses across Canada are automating their workflows and ridding themselves of waste and redundancy. But while machine learning and bots can automate and speed up complex operations, they can let non-tangible indicators fall through the cracks. Machines are unable to quantify the meaningfulness of human interaction, favouring workers who are fast and efficient over those who may be slower but more effective. They overlook soft skills and interactions with indirect results, which may make up the larger part of the workday for those involved in healthcare, for instance. AI tools are only as good as their programming, and the weak point of many task management tools is that their programming is not visible or accessible to regular users.
  • Growth of the Internet of Things (IoT): In industries like construction, logistics, healthcare, and sales, users rely on input from IoT devices to determine when to initiate certain tasks or execute a project. For instance, workers are assigned to fixing a sensor or approaching a shopper who uses a help desk terminal. According to a Gartner study cited in Digitization's Impact on PPM Practices and the PMO, IoT is gaining traction in data collection, analysis, and reporting. As project managers and companies set out to find tools that meet their needs in terms of team size, collaboration, layout, features, and adaptability, it's easy to become wrapped up in trends and media coverage instead of focusing on key features for specific companies or projects.
  • Mobile readiness is a must: Mobile access has been a key requirement for some time. Mobile-ready task management software enables users to keep track of their assignments, collaborate, report, and communicate from anywhere and at any time. Mobile apps are essential to remote workforces, who need access to project dashboards around the clock from the first moment they are on board. But as mobile devices evolve, with dual-screen, foldable, and bendable models taking the spotlight, this key trend may present more challenges for task management apps.
  • Chatbot usage is the next big thing: Users are growing accustomed to having chatbots on virtually every application they access. Bots can help automate tasks, workflows, reporting, notifications, and virtually every other aspect of task management. They can also help guide new users through different sections of the dashboard, suggesting ways to automate their work. Likewise, they can help link the task manager with other in-house tools, such as customer databases, knowledge bases, and report archives. But the quality of their work is directly proportional to the quality of their code, and they have been shown to be vulnerable to social biases.
  • Tighter deadlines: For competitive businesses, speed is a given, and deadlines are stricter with each passing year. As they integrate more software and automate more of their tasks, companies expect their project time-frames to fall in line, shortening the risk management and integration phases of project lifecycles. But businesses should also factor in change management and the challenges it brings, budgeting and allocating time for the implementation of new software.

Sources:

The features highlighted were identified based on their relevance and the percentage of products in Capterra's directory that offer them. The following sources were used for this document:

  1. Task Management Software Buyers Guide - Capterra Canada (Date accessed: Sat, April 16, 2022)

  2. Keeping Track of Projects is Easy with Our Free Gantt Chart Templates – Capterra Blog (Date accessed: Mon, April 18, 2022)

  3. The Most Common Project Management Challenges Solved by Software – Capterra Blog (Date accessed: Mon, April 18, 2022)

  4. Digitization’s Impact on PPM Practices and the PMO – Gartner (Date accessed: Mon, April 18, 2022)