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Asana is the easiest way to organize and manage all of your team's work. See why 9,000+ customers give Asana 4.5 out of 5 stars. Learn more about Asana
Asana is a task management tool that helps teams orchestrate their work, from daily tasks to strategic initiatives. With Asana, you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join more than 114,000 paying organizations and millions of teams across 190 countries who use Asana to get more done. Get started in minutes to try Asana. Learn more about Asana

Features

  • Collaboration Tools
  • Create Subtasks
Canada Local product
Improve your team’s productivity with easily customizable tasks for every shift. Start your free 14-day trial to try it out! Learn more about 7shifts
Keep your entire team accountable for the shifts they’re assigned with custom Task Lists. Easily provide work guidance for each of your employees by leveraging this tool’s Task Assignment feature. Improve productivity over time with Task Tracking, which will help you keep tabs on your team by receiving real-time notifications whenever a task is complete. Join the 700,000+ restaurant pros using 7shifts to experience these benefits and more! Learn more about 7shifts

Features

  • Collaboration Tools
  • Create Subtasks
Plan, manage, and track your team's tasks on a platform adapted specifically to your unique needs. Learn more about monday.com
Build your team's perfect task manager so you can easily plan, manage, and track your work all on one intuitive platform. First, integrate all of the tools you already use with native integrations or an API. Then add no-code automations so you can spend less time chasing status updates and more time supporting your team. So ultimately, you have the visibility you need to really take control of your workflows. Learn more about monday.com

Features

  • Collaboration Tools
  • Create Subtasks
Task managers use productboard to align everyone on the right features to build next. Learn more about Productboard
Productboard is the customer-driven product management system that empowers teams to get the right products to market, faster. It provides a complete solution for product teams to understand user needs, prioritize what to build next, align everyone on the roadmap, and engage with their customers. Productboard is easy to use, enables company-wide collaboration, and integrates into existing workflows. Over 6,000 organizations around the world use Productboard to build excellent products. Learn more about Productboard

Features

  • Collaboration Tools
  • Create Subtasks
A completely reimagined UI, enhanced search and filters, easywork allocation, new portfolio dashboard, and more to transform your work. Learn more about Zoho Projects
Zoho Projects is a cloud based project management software with over 200,000 customers worldwide. It helps you plan your projects, and execute them with perfection. With Projects, you can assign tasks easily, communicate effectively with both your team and clients, be informed on all project updates, get detailed reports on work progress and deliver projects on time, everytime. Learn more about Zoho Projects

Features

  • Collaboration Tools
  • Create Subtasks
Scoro is an end-to-end work management solution that enables you to control your entire workflow in one place. Learn more about Scoro
Scoro is an award-winning end-to-end work management solution that enables you to control your entire workflow in one place. In addition to project management features, Scoro provides all the tools you need to fully manage your business: work & task scheduling and tracking, collaboration, contact database & CRM, quoting and billing, advanced reporting, real-time dashboards, and much more. Sign up for a 14-day free trial to see for yourself! Learn more about Scoro

Features

  • Collaboration Tools
  • Create Subtasks
Process Bliss: Simple, powerful platform to manage repeatable team workflow and task management, with built-in process improvement. Learn more about beSlick
One home for tasks, forms, process, workflow & reporting. beSlick eliminates the chaos of running a business - improving visibility, operations & compliance. Manage team tasks driven from your forms & business processes. Create & share reports or view operational dashboards. Manage policy acceptance, audit trails, archival and process feedback functions to support compliance. Supports forms, groups, flowcharts, decisions, audit trails, dependent due dates, recurring schedules and more. Learn more about beSlick

Features

  • Collaboration Tools
  • Create Subtasks
Global Office Data Hub is a communications and task management solution that is simple, intuitive yet powerful. Learn more about GO Data Hub
GO Data Hub is a Task Management & Office Communications software to optimize your team and business. Imagine everyone in your organization on the 'same page' about tasks, team or client communicatio ns & status of jobs. A simple solution intuitive yet powerful. The suite includes features for tracking client communications, internal business process administration as well as task delegation and management. See and manage your team's tasks and communications internally and with clients. Learn more about GO Data Hub

Features

  • Collaboration Tools
  • Create Subtasks
Smartsheet is an online work execution platform empowering organizations of all sizes to plan, manage, automate, and report on work. Learn more about Smartsheet
Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time Gantt charts and dashboards, and work automation features. *2018 Awards: Named a Leader in Enterprise Collaborative Work Management by Forrester Research, Selected to Deloittes Fast 500 List, Recognized for Technology Innovation & Vision by 451 Research Learn more about Smartsheet

Features

  • Collaboration Tools
  • Create Subtasks
Project and portfolio management software with pre-built templates and collaboration tools that's quick to learn and easy to use. Learn more about Eclipse PPM
Upland Eclipse is a quick-to-learn, easy-to-use PPM solution that helps prioritize and plan team projects. A central demand intake helps you manage hundreds of projects in one system. Rank and prioritize projects based on a value scoring model. Plan and manage resources based on roles, skills, and availability across your entire portfolio. Leverage pre-built project templates and collaboration tools. Summarize status updates and budget information at the project, program or portfolio level. Learn more about Eclipse PPM

Features

  • Collaboration Tools
  • Create Subtasks
Jolt is a tablet-based software used to manage daily operations and hourly workers, giving real-time feedback to owners and managers. Learn more about Jolt
Jolt is a tablet-based software used to manage daily operations for brands like Chick-fil-A, LEGOLAND, and Regal Cinemas. A global leader in task management, Jolt gives owners and managers a real-time view of checklists from their phone, and uses in-store tablets to ensure your brand standards are always met. Trusted by brands across the globe, Jolt has helped over 300,000 hourly workers complete over 3 billion tasks. Learn more about Jolt

Features

  • Collaboration Tools
  • Create Subtasks
Everything you need to get business done: task management, proposals, contracts, payments, & more. Use code "ONLY1" to start for $1/m Learn more about HoneyBook
Task management tools for independent professionals—that's HoneyBook. HoneyBook makes it easy to book more clients, manage projects, and get paid all in one place. With proposals, invoices, contracts, payments, and scheduling at your fingertips, you have everything you need to give clients a great experience. Get your first 6 months for just $1/mo with code "ONLY1". Learn more about HoneyBook

Features

  • Collaboration Tools
  • Create Subtasks
BigTime is the engine empowering the greatest consulting firms on the planet to budget, track & bill their most important asset: time. Learn more about BigTime
Consulting firms need more than just a timesheet. They need a system that unifies budgeting, project planning/execution, team communication, task management, resource management, invoicing and project financials. BigTime gives your entire team the tools they need to deliver billable work on time and on budget, giving our customers an average improvement of 25% in gross margins and a substantial increase in expansion and referral revenue. Contact our sales team to learn how. Learn more about BigTime

Features

  • Collaboration Tools
  • Create Subtasks
Canada Local product
Simple online timesheet and task management with expert advice, loved by creative professionals worldwide. Get your free demo today. Learn more about FunctionFox
Simple online timesheet and task management tools created by an ad agency for advertising agencies, graphic designers, PR, digital, marketing firms and in-house creative teams. FunctionFox is loved by small firms and Fortune 500 companies worldwide for being easy to use, the 5-star service and free expert advice. Easily handle multiple jobs, assign tasks, create to-do lists, and manage resources, including remote workers. Boost your productivity and profitability get your free demo today. Learn more about FunctionFox

Features

  • Collaboration Tools
  • Create Subtasks
FORM MarketX is a comprehensive task management solution powered by real-time data & intuitive task distribution capabilities. Learn more about FORM MarketX
FORM MarketX is a comprehensive task management software solution powered by real-time data insights and intuitive, powerful task distribution capabilities for anyone from anywhere. Our easy-to-use mobile app streamlines tasks, inspections, audits, and checklists to distributed teams across the enterprise for ultimate visibility, and even works in offline mode for always-on productivity. Including key features like dynamic task management, real-time photo reporting, and custom data insights. Learn more about FORM MarketX

Features

  • Collaboration Tools
  • Create Subtasks
Jira is a fully-featured task management tool for teams planning and building great products. Learn more about Jira
Jira is the task management tool for teams planning and building great products. Thousands of teams choose Jira to capture and organize issues, assign work, and follow team activity. At your desk or on the go with the new mobile interface, Jira helps your team get the job done. Learn more about Jira

Features

  • Collaboration Tools
  • Create Subtasks
Over 1,000,000 teams use Trello worldwide as a task management tool to plan, organize, and accomplish goals from any device. Learn more about Trello
Tools rarely celebrate the journey that teams take to tackle tasks and hit their goals, but Trello does by bringing reward and ease into the task management process. Teams can celebrate their achievements with fun and flexible features that are intuitively simple and encourage a personal touch. Teams can store and track information transparently, run better meetings, and automate repetitive tasks with an intuitive interface that makes it easy for anyone to onboard, all from the same platform. Learn more about Trello

Features

  • Collaboration Tools
  • Create Subtasks
Profit.co is the best platform to rollout Task Management for your entire organization. Align tasks with company goals. Learn more about Profit.co
Profit.co is the best platform to rollout Task Management for your entire organization. Improve team productivity and collaboration by bringing your team¿s objectives, plans, tasks, files, checklists and more together in one shared space. Ability to align tasks with the company goals (OKRs) can improve execution across the board. Checklists make it easy for users to verify before marking tasks as "complete". The innovative "board velocity" idea aids measurement of productivity. Learn more about Profit.co

Features

  • Collaboration Tools
  • Create Subtasks
ProjectOne is a unique PM/ALM tool designed for remote teams enabling users to manage, collaborate and execute projects more easily. Learn more about ProjectOne
ProjectOne (frmly DevSuite) is the next evolution of project management and ALM platform with built-in collaboration such as instant online meetings, chat and much more. P1 focuses on the work from home teams. Collaborate remotely and efficiently with features designed for project management. 7 key dimension metrics reflect productivity, quality, effort, contribution, discipline, attendance and reliability. ProjectOne ensures that the team is synchronized in all aspects of the project. Learn more about ProjectOne

Features

  • Collaboration Tools
  • Create Subtasks
ClickUp is the world's leading task management tool with fully customizable and proprietary features that make it a must-have Learn more about ClickUp
With features like tasks, subtasks, Reminders, task priorities, time tracking, custom views, Goals, dependencies, and custom statuses, ClickUp has everything you need to manage tasks for any project or team! ClickUp is the perfect task management tool that brings all of your task needs into a single app and is used by 100,000+ teams in companies like Airbnb, Google, and Uber. Built for personal use and teams of all sizes and industries, ClickUp is a must-have tool for task management Learn more about ClickUp

Features

  • Collaboration Tools
  • Create Subtasks
Wrike is an enterprise task management software with prebuilt templates, time tracking, Gantt charts, Kanban boards, and more. Learn more about Wrike
Wrike is an award-winning task management software for enterprise teams. It includes advanced security and full scalability. Project managers, product managers, and program managers can especially benefit from its one-click Gantt charts, Kanban boards, easy-to-use reporting, and automated task assignment and file sharing. Explore tailored solutions for your team, including specific industry-led templates, workflows, and features. Do the best work of your life with Wrike. Learn more about Wrike

Features

  • Collaboration Tools
  • Create Subtasks
Hubstaff has trusted task management and employee monitoring for remote and field teams. Invoicing, reporting, payroll, more. Learn more about Hubstaff
Fight inefficiency and work better with task management from Hubstaff. Track time through simple desktop, web, and mobile apps, then manage tasks, reporting, and more through one dashboard. Hubstaff integrates with over 30 apps so your business can run more efficiently, including Jira, Asana, Github, Slack, and Paypal. See work happen in real-time, track location with GPS and geofences, identify roadblocks and keep moving forward. Available for Mac, Windows, Linux, iOS & Android. Learn more about Hubstaff

Features

  • Collaboration Tools
  • Create Subtasks
Notion is the only task management software that connects your notes, tasks, and wiki in one tool. Learn more about Notion
Notion is the only task management software that connects your notes, tasks, and wiki in one tool. Tens of thousands of teams and companies around the world use it to keep their employees informed and working together in one place. By bringing all work and knowledge together and making it highly customizable, Notion creates focus and transparency, while consolidating tools, saving time, and driving more productivity for teams of all sizes. Learn more about Notion

Features

  • Collaboration Tools
  • Create Subtasks
MeisterTask is a web-based task and project management tool that is perfect for managing your task. Learn more about MeisterTask
MeisterTask is a web-based task and project management tool that is perfect for managing your tasks. Beautifully-designed interfaces, intuitive functionality and seamless integrations with other tools make it a logical choice for teams all around the world for task management. The tool is part of the Meister Suite, a group of products for flawless workflow management. From ideation in our mind mapping tool, MindMeister, to online documentation in MeisterNote. Learn more about MeisterTask

Features

  • Collaboration Tools
  • Create Subtasks
Bitrix24 is#1 free team task & project management solution used by over 8 million teams worldwide. Cloud, mobile, open source editions. Learn more about Bitrix24
Looking for best free team task management software? Prepare to get impressed by Bitrix24. Yes, you get free unlimited teams and free unlimited tasks. Still not impressed? How about if we throw in free time tracking, subtasks, task templates and task roles. You want more? OK, Gantt charts, shared calendars, task delegation, task reports, supervisor view are all yours. Do you want super simple team task management? You got that. Are you a power user? Not a problem. 8 million teams use Bitrix24. Learn more about Bitrix24

Features

  • Collaboration Tools
  • Create Subtasks
Insightly CRM is for growing teams that want a flexible, easy-to-use, yet powerful CRM to centralize and manage customer data from the Learn more about Insightly
With more than 1.5 million users across all industries, Insightly is a leading CRM software with native integrations to Gmail, Office 365, MailChimp, and other popular applications. Use Insightly to manage customer data, leads, and projects at every stage of customer relationships, monitor sales pipeline, and measure performance against your sales and business goals. Learn more about Insightly

Features

  • Collaboration Tools
  • Create Subtasks
Paymo allows you to manage tasks, track work time, invoice your clients, and measure profitability from the same platform. Learn more about Paymo
Paymo is an intuitive work management solution for small businesses, remote teams, and freelancers that allows you to manage tasks, track work time, invoice your clients, get paid online, and measure profitability from the same platform. This way, you can keep track of the entire lifetime of a project—from creation until getting paid—without having to use and pay for several apps. Learn more about Paymo

Features

  • Collaboration Tools
  • Create Subtasks
A software suite for small professional services organizations with modules for project management, timesheets, expenses & invoicing. Learn more about Avaza
Avaza is a software suite for small businesses. It includes modules for project management & collaboration, resource scheduling, time tracking, expense management, quoting & invoicing. You can choose whether you view tasks in list view or as Kanban boards. Avaza also offers powerful reporting features. Drag and drop file attachments into tasks. Use Avaza in the cloud, and access it from any device whether its your desktop, tablet or mobile. Learn more about Avaza

Features

  • Collaboration Tools
  • Create Subtasks
GanttPRO makes it easy to comprehensively work on tasks, track time, and manage resources. Learn more about GanttPRO
GanttPRO is online Gantt chart software used by 800K+ users worldwide. Project/product and portfolio managers, team leaders, CEOs, and other managers from different spheres trust it to keep their planning simple, team members - engaged, and clients/partners - in the loop. Task, resource, cost, deadline management, team collaboration, workload, templates, export, and more - get them for FREE on a trial. Learn more about GanttPRO

Features

  • Collaboration Tools
  • Create Subtasks
Intuitive and easy-to-use task management for software teams that want to see the big picture. Learn more about Shortcut
Intuitive and easy-to-use task management for software teams that want to see the big picture. Clubhouse comes with everything you need to work on a modern software project, but isn't bloated with features you'll never use. See how realistic your deadlines are with progress tracking and predictive analytics. Available integrations reduce process overhead and automate repetitive tasks: GitHub, Slack, Zapier, Dropbox, Drive, Box, and more... Try it free today! Learn more about Shortcut

Features

  • Collaboration Tools
  • Create Subtasks
Manage your tasks using EngageBay's task management software and ensure your team never ever misses out on a follow up. Learn more about EngageBay
EngageBay offers an easy and effective tool to assign and manage tasks between your marketing, sales and support teams. The task management software enables you to create and assign tasks for your team members, check if they have completed the tasks assigned for the day. Set priority levels and send email notifications for due tasks. Automate the task assignment process and avoid the pain of manual assignment. Monitor progress to ensure they are being worked on in a timely fashion. Learn more about EngageBay

Features

  • Collaboration Tools
  • Create Subtasks
Zoho Sprints is an agile project management tool that helps Scrum teams to plan, track and always be ready for change. Learn more about Zoho Sprints
Zoho Sprints is a free online agile project management tool for Scrum teams. Add user stories to your backlog, estimate and prioritize work items, stay on track with personalized scrum boards and swimlanes, get actionable insights from velocity, burn up and burn down charts, collaborate with your team on a social feed, and schedule your review and retrospective meetings from one place. Learn more about Zoho Sprints

Features

  • Collaboration Tools
  • Create Subtasks
Hive is the only project management platform designed by its users. Because managing your work is a personal thing. Learn more about Hive
Hive is the only project management platform designed by its users. Because managing your work is a personal thing. In Hive, we've got all of your key project management, task management, time and resource management, collaboration, and communication tools to manage all of your work. Hive also has flexible project layouts, native email, group messaging and so much more. We guarantee that Hive is easy to use, integrates with your existing tools and is flexible for all ways of working. Learn more about Hive

Features

  • Collaboration Tools
  • Create Subtasks
Connect your team with your clients team to chat, share files, manage tasks, make notes, take payments and get work done! Learn more about Project.co
A project management tool your customers will LOVE to use! Project.co connects your team with your clients team so you can chat, share files, manage tasks, make notes, take payments and get work done! Other tools make working with clients feel like an afterthought. With Project.co working with clients and managing projects effectively is our core focus. All communication is kept in one place on every project so you have a single source of truth. Project management simplified! Learn more about Project.co

Features

  • Collaboration Tools
  • Create Subtasks
Think about it. Build it. Kintone's visual application builder lets you create your own task management apps, zero coding required. Learn more about kintone
Make your to-do list work for you. Automate tasks with workflows, communicate with your team within each task, and never forget a deadline with built-in notifications and reminders. You can even prioritize and filter tasks so your boss' requests come before the party planning committee's. Learn more about kintone

Features

  • Collaboration Tools
  • Create Subtasks
Quire is a collaborative project management software for organizing tasks in a unique nested task list, Kanban board and Timeline view. Learn more about Quire
Breaking projects into smaller, bite-sized tasks is critical for successful project management. Quire is built for this key activity and arguably the best solution for businesses that struggle with taking big goals and both making them smaller and managing all these little tasks. Main view modes in Quire include Task List view, Kanban view, Timeline view, and Calendar enable you to work smarter and inspire you to achieve higher milestones. Learn more about Quire

Features

  • Collaboration Tools
  • Create Subtasks
Indy is a productivity platform for managing independent businesses, from contract creation to getting paid and everything in between. Learn more about Indy
Indy is a workflow platform for talented independent professionals who are free to work how they want. Indy's mission is to create a reliable set of business admin tools so that any freelancer can instantly find the resources they need to be successful. We’ve built a place where freelancers can create proposals, draft contracts, send invoices, and get paid - all in a single app to make independent life even better. Learn more about Indy

Features

  • Collaboration Tools
  • Create Subtasks
Get More Done With Firm360. Save time and money with this all-in-one accounting management platform—the visibility you need. Learn more about Firm360
Streamline your accounting practice and increase your firm's productivity. Save your staff an average of 10 hours a week in wasted non-billable time in 30 days. Firm360 creates client management, project management, billing, reporting, and time management transparency. Save your firm time and money by replacing your current 5+ software solutions with one seamless experience. This all-in-one cloud-based platform is everything you need to get the job done! Learn more about Firm360

Features

  • Collaboration Tools
  • Create Subtasks
Project & code management, together at last. Plan work, track progress, and release code right in Backlog for all-in-one collaboration. Learn more about Backlog
Backlog is the all-in-one online project management tool for task management, version control, and bug tracking. Bringing together the organizational benefits of project management with the power and convenience of code management, Backlog enhances team collaboration across organizations large and small. Plan work, track progress, and release code updates right in Backlog. Core features include subtasking, custom statuses, Kanban-style boards, Gantt charts, burndown charts, Git & SVN, and Wikis. Learn more about Backlog

Features

  • Collaboration Tools
  • Create Subtasks
Take control of your projects and find out where your time is going with customizable workflows and detailed, meaningful reports. Learn more about Intervals
Intervals features customizable task management with fully integrated time tracking and powerful productivity reporting. Built for the unique needs of small teams. Includes everything you need to take projects and tasks from inception to completion. All plans include all features with project budgets, a work request queue, Gantt charts, invoicing, client management, a mobile app and more. Ideal for consultants, web developers, creative agencies, IT services firms, and communications companies. Learn more about Intervals

Features

  • Collaboration Tools
  • Create Subtasks
Upwave is a visual collaboration platform that helps modern businesses thrive. Organize, plan, track, collaborate and get things done. Learn more about UpWave
Upwave is a visual platform for collaborating on projects, portfolios, and daily tasks. Visualize your projects with different views, including board, table, timeline and calendar. Monitor status and progress on all your projects from the portfolio overview. Track time, set estimates and create timesheets. Easily and securely involve outside collaborators. The intuitive and user-friendly interface makes it easy to get everyone onboard - no extra training needed. Learn more about UpWave

Features

  • Collaboration Tools
  • Create Subtasks
Fast track design review with quick, visual feedback that gets everyone on the same page. Learn more about Volley
With Volley, you can quickly and easily capture feedback on any website, even staging sites. Using the browser extension, you can leave notes and feedback pinpointed to specific design features and add attachments. Volley renders pixel-perfect screenshots as part of the feedback, allowing for a better understanding of all comments. No more games of Telephone via email! Notes are delivered to the selected workspace, and can also be automatically sent to Trello or Jira. Learn more about Volley

Features

  • Collaboration Tools
  • Create Subtasks
Task Management Software Made Easy. Flexible. Scalable. Setup in Minutes. Includes Email Reminders & Dashboards. Learn more about QT9 QMS
Task Management Software Made Easy. Flexible. Scalable. Setup in Minutes. QT9 QMS enables you to collaborate with anyone, anytime and anywhere. Integrate quality processes with automated tasks. Receive email alerts and automated reminders when tasks are due. eSignatures make approvals easier. Powerful Dashboards and Dynamic Grids show Real-Time Data anyway you want. Combine data from multiple systems. Includes unlimited file attachments. Simplifies ISO & FDA Compliance. Try for 1 Month Free. Learn more about QT9 QMS

Features

  • Collaboration Tools
  • Create Subtasks
Tasks in bob help you and your people stay organized and efficient so you can keep your HR operations running smoothly. Learn more about bob
Tasks in bob help you and your people stay organized and efficient so you can keep your HR operations running smoothly. With tasks in bob you can monitor task progress and give others a little nudge when needed; assign, re-assign, and notify those who need to stay in the know; and mark your own and others’ tasks as done and track history. Learn more about bob

Features

  • Collaboration Tools
  • Create Subtasks
The issue tracker designed for agile teams. An agile project management tool that can be customized to your business processes. Learn more about YouTrack
Developed by JetBrains. YouTrack is a tool to manage your projects, configure agile boards, use reports and Gantt charts, dashboards and time tracking. Track tasks and issues, support customers requests, plan sprints and releases, create workflows, and never force your process to fit the limits of a tool again! YouTrack speaks your language, supports markdown and emoji-reactions. YouTrack is flexible enough to follow your exact process! Cloud or Standalone. Free for 10 users. Learn more about YouTrack

Features

  • Collaboration Tools
  • Create Subtasks
Consolidate your entire deal (deal notes, resources, next steps) Learn more about Recapped
Consolidate your entire deal (notes, resources, next steps) all in one collaborative workspace. Hold reps accountable with a deal engagement score, deadlines, and automatic email reminders. Create and duplicate templates with one click. Make sure your reps sell with consistency and nothing falls through the cracks. See buyer activity and deal engagement with interactive dashboards, so you know exactly what's happening in your deals. Save your deals. Sell smarter. Close consistently. Learn more about Recapped

Features

  • Collaboration Tools
  • Create Subtasks
Coast is a mobile first workflow app for businesses to manage their maintenance, work schedules, communications, projects, and so much Learn more about Coast
Coast is a mobile first workflow app for businesses to manage their maintenance, work schedules, team communications, projects, checklists, and so much more! Used by tens of thousands of teams in companies like McDonalds, Marriot, & Planet Fitness, Coast brings all the tools your team needs into a single app. We help teams simplify work communications and get things done quickly & paper free. Learn more about Coast

Features

  • Collaboration Tools
  • Create Subtasks
UniFocus technology offers best-in-class workforce management tools that empower managers to make smarter, faster decisions. Learn more about UniFocus
UniFocus is a leader in workforce optimization, combining labor-management solutions and time and attendance systems with customer and employee engagement insights. UniFocus's tools leverage a deep well of industry expertise to make labor forecasting, budgeting, scheduling, and compliance a breeze. Our cloud-based tools allow our software to integrate with your existing systems and provide powerful business insights from any device at any time. Learn more about UniFocus

Features

  • Collaboration Tools
  • Create Subtasks
Stacker lets you build the tools you need to power your business, from portals to project trackers and CRMs – all without code. Learn more about Stacker
Stacker is a no-code tool for building apps to power your business and securely share data, whether you're looking for a project management tool, client portal, task tracker or custom CRM. Sync data from Airtable, Google Sheets, Salesforce or 60 other data connectors to create a single source of truth for your team. Build your app from scratch or use a STACKER TEMPLATE to get started. Learn more about Stacker

Features

  • Collaboration Tools
  • Create Subtasks
Proactively manage projects, automate, and connect your portfolio with Moovila, winner of the CODiE SIIA for best PM Solution. Learn more about Moovila
Accelerate projects with automation and precision forecasting - and answer: Are we on time? Are we properly staffed? What are the hidden risks? Moovila provides you with 24/7 risk monitoring, an automation engine that analyzes and adjusts schedules for you, and precision resource capacity management with skills-based matching, capacity conflict detection, and intelligent budget controls. After 40 years of digital project tools, a true automation system is finally here. Sorry for the wait. Learn more about Moovila

Features

  • Collaboration Tools
  • Create Subtasks

Task Management Software Buyers Guide

Introduction

Task management software tools are applications that enable groups of professionals in and outside of organizations across Canada to work together as part of teams with the aim of completing projects. They help automate task allocation, monitoring, and progress reporting, minimizing the workload for both team members and their leads while also ensuring that there is transparency and accountability across the organization.

Task management tools benefit a variety of corporate professionals across Canada, including project managers, program managers, and product managers. They are well suited for use in collaborative environments like web development, property management, healthcare administration, advertising, finance, construction, and engineering work. But they can also be used in field sales, market research, and political and NGO canvassing endeavours.

At its core, a task management application helps team leaders orchestrate project work and boost team productivity, making full use of the available talent and resources to achieve project goals in as little time as possible. As such, it usually features a calendar-based display with colour-coded tasks, manual and automatic input options, deadline reminders, and automated progress checks. Bringing the team's objectives, checklists, and task files together on a single dashboard enables team members to synchronize, track progress, and collaborate on measurable Objectives and Key Results (OKRs).

As these applications are essentially task tracking and progress reporting tools, they share some of their functionality with Project Management Software, Workflow Management Software, Idea Management Software, and Remote Work Software tools.

But there's also a budgeting aspect to them. Seeing as they can often be used in time, talent, and resource allocation and monitoring, they often cross over into categories like Time and Expense Software and Requirements Management Software. This enables corporate professionals to opt between using several specialized tools or a single, more comprehensive one across multiple projects.

While many companies in Canada continue to rely on Excel spreadsheets for task management purposes, most use a combination of tools to manage their projects, tasks, and resources.

Task tracking software tools vary in their design and functionality, depending on their target usership. Some of them were created for very specific industry verticals like engineering, web development, and healthcare. But most come with cross-industry capability out of the box and will work in virtually any team environment because they all come with a few basic features:

  • Capture objectives and organize projects
  • Create new and recurring tasks and subtasks
  • Match tasks with talent and assign them
  • Follow team activity and project progress in real time
  • Collaborate with team members on files and tasks from the same dashboard
  • View team member engagement and coordinate to cover activity gaps
  • Identify bottlenecks and challenges, updating tasks as needed
  • Tally work hours and compare with initial forecasts

What is Task Management Software?

Task management software is designed to assist professionals in Canada to carry out their work as a team by scheduling tasks, reporting their progress, and tracking their time spent on projects. Part of wider project management efforts and essential to their success, task management enables business managers to segment their projects into actionable and quantifiable tasks, organizing them sequentially to ensure the smooth flow of duties and information within teams.

Using task and team management software, project managers can plan, distribute, schedule, and monitor individual tasks and team member engagement. This applies to a variety of fields, including healthcare, engineering, translation, property management, software development, market research, security administration, and insurance. As such, Canadian team leaders in charge of task management can have a variety of roles, including project managers, ward managers, program managers, contract managers, property managers, product managers, or virtually any other type of managerial position within the business.

While some tools are designed for specific industry verticals, most will try to align with the needs of an eclectic user base. So, the UI is usually code-less, developed to accommodate the needs of people with varying degrees of IT skills. Task management applications are often web-based, but many developers will also offer Android and iOS apps to facilitate data entry and monitoring for distributed teams as well as in-house teams.

While some companies are able to develop proprietary task management tools as part of their software stack, most will opt for cloud applications made available through SaaS type subscriptions. Others will choose the hybrid model, making full use of the features available within the application they buy but choosing to store sensitive data on company premises.

Depending on the type of project, team leaders may use their task managing software tools for features specific to this type of application, including Gantt charts, Kanban boards, Scrum sprints, burndown charts, and other frameworks and methods that can automate their work and ensure that their projects reach fruition. For those interested in learning about these methods, Capterra offers a variety of resources online, including free Gantt chart templates on the official blog post.

What are the benefits of task management software?

The benefits of task management software stem mainly from the fact that they help Canadian businesses streamline project lifecycles. Whether it's enabling communication across the company, facilitating simultaneous collaboration on multiple projects, or identifying bottlenecks and challenges before they escalate, a task management tool's capabilities translate into savings. More specifically, we could classify the benefits of task management applications as:

  • Increased productivity: enabling team leaders to break up a project into smaller sections— apportioning tasks to specific teams, allocating subtasks to team members of their choice, and distributing resources to cover every task—means companies can bring workers on the same page, minimize waste, and improve overall efficiency. They can match tasks with workers instantly, sending project updates in real time, to make sure that everyone in the team understands their role and their order in the queue.
  • Optimized workflows: like other work management software, task manager tools are very adept at pointing users to tasks that need special attention, are time-consuming or have a negative impact on other projects. Rather than chase up employees and request progress reports, staff task management software can access all the information they need instantly. With these tools, project managers can reallocate or prioritize other tasks to lighten the workload, find workarounds, or reassess their options. Also, as project information is available to all stakeholders at any time, colleagues can proactively step in to help one another and reduce backlogs.
  • Realistic budgeting: having a permanent, accurate, and easily accessible record of the time, talent, and resources spent on each project task makes it easier for the company to budget for current and future projects. While not all enterprise task management software will enable users to log their expenses and requirements, most will, at the very least, accept work hour input. This information can be shared with accounting, payroll, and finance departments to forecast overheads and salaries, making any necessary invoice adjustments.
  • Centralized management: keeping everyone in the loop in large companies with distributed teams is made easier with enterprise task management software. Colleagues can access it remotely and securely—viewing only the information they are authorized to view—and collaborating in real time so that cross-regional projects reach their goals without time zone limitations.

What are the features of task management software?

The features of task management software are as varied as the applications themselves. But all online work management tools, from the most rudimentary to the most complex, will come with at least 8 basic attributes. The most common features of task management software are as follows:

  • Task editing and updating: edit and update tasks based on project requirements and resource availability. This can be done using drop-down menus, drag-and-drop tools, manual entry, automated input, and other such tools that minimize workloads for team leaders and do away with programming expertise requirements.
  • Subtask editing and prioritization: divide tasks into actionable subtasks to manage them at a micro-level. This enables users to view them at a glance, understand the dependencies between them, and prioritize them based on urgency and importance to speed up project completion.
  • Task scheduling: schedule and assign tasks, allocating time and resources to each subtask. With this feature, team management software users can set time-frames for their projects, establish deadlines, match tasks to users, and estimate the number of hours each worker should dedicate to each task. The software might include Kanban boards, Gantt charts, Scrum-type sprints, custom request forms, automated task assignments, and shared workflows on the same dashboard.
  • Task tagging: tag and label tasks and sub-tasks to organize them. This feature enables users to categorize and sort them, often using colour-coding based on priority levels. Tags and labels also allow users to add information to tasks assigned to them directly through URL links and email notifications, rather than searching the entire calendar for their tasks.
  • Task and project tracking: track project progress over its entire lifecycle, from initiation through to closure. Job tracking software can cover most of a project's phases, including planning, execution, monitoring, controlling, and completion. With this type of tool, managers can keep track of key performance indicators, especially as many tools come with built-in analytics and reports. Using techniques described in Burndown Tracking: Agile Task Management, team leaders can also estimate the amount of time needed for completion, as compared to the initial estimate.
  • Alerts and notifications: track milestones, deadlines, and updates, notifying team members and other stakeholders in real time. Task tracking tools should be able to alert users in real time when a new assignment is created, an update takes place, a milestone is reached, or there is an error in the system. This can be via email, browser pop-up, push notification, and/or in-app alert.
  • Recurring task management: copy tasks and schedule them at specific times of the day, week, month, or year. In fields like marketing, healthcare, property management, accounting, and engineering, some tasks are repetitive and mandatory. Rather than build up a project management scenario from scratch, team leaders can automate project creation and schedule tasks to avoid redundant work.
  • Time tracking: track time spent by all team members on their tasks. This enables team leaders to track not only resource allocation but also employee development and engagement. Over time, a task tracking tool may even be able to point out patterns in employee activity levels, compare project participation across teams, and identify individuals who excel or lag behind their colleagues in terms of performance.

Capterra's software directory includes task management tools with these and many other features. Readers interested in tried-and-tested applications are welcome to browse the directory for the ideal task management application for their business, filtering results and distilling them so that only one contender remains, ticking all the right boxes for their business.

What should be considered when purchasing task management software?

When purchasing time tracking software, selections should be less a matter of aesthetics and more a matter of practicality. As noted in The Most Common Project Management Challenges Solved by Software, an application's worth lies in its ability to address 3 major project management challenges: communication, visibility, and scope. To that end, there are 3 things business owners should consider when purchasing task management software:

  • Does it meet business needs? Depending on the type of business, a simple, no-frills task tracker may not be enough to satisfy requirements. Leaders interested in growth may opt for scalable, SaaS type software that can either integrate with existing tools or provide API linkage so that they may develop their software stack on the go and evolve in complexity. Canadian businesses may be able to find tools that meet their expectations, within the limits of their budget, by comparing pricing plans and features side-by-side on the Capterra directory.
  • Is this software market-specific? While most task management applications can cater for a broad audience, certain industries require market-specific tools. For instance, users in healthcare, logistics, construction, or translation may find that only a handful of applications meet their requirements in terms of convenience, functionality, compliance, and legality. When it comes to enterprise task management software, this is all the more important as labour and privacy laws differ from one country to the other.
  • Does it facilitate transparency? Communication and visibility are the underpinnings of project management. Online work management tools that don't facilitate real-time collaboration, at-a-glance visualization, and instant data access for stakeholders don't meet these basic requirements. With access to Kanban boards and Gantt charts in real time, workers can view the impact of their work instantly while also staying abreast of changes and seeing what their colleagues are working on. Finally, offering multi-lingual and multi-device content is just as important as granting users access to data in real time, sending push notifications when there are updates, and distributing deadline reminders.

The most relevant task management software trends reflect a shift from conventional, Excel spreadsheet-based project management to more sophisticated and business-specific technology. As this software automates and streamlines many of the phases and tasks involved in project management, it stands to reason that more and more businesses across Canada will adopt it. While some may develop proprietary tools, many will subscribe to service providers who can quickly adapt to these emerging task management software trends:

  • Reliance on Artificial Intelligence (AI) is growing: Nowadays, artificial intelligence is part and parcel of task management tools. It stems from the ever-growing demand for faster and more efficient work, which drives competitiveness. As they integrate it with their business processes, businesses across Canada are automating their workflows and ridding themselves of waste and redundancy. But while machine learning and bots can automate and speed up complex operations, they can let non-tangible indicators fall through the cracks. Machines are unable to quantify the meaningfulness of human interaction, favouring workers who are fast and efficient over those who may be slower but more effective. They overlook soft skills and interactions with indirect results, which may make up the larger part of the workday for those involved in healthcare, for instance. AI tools are only as good as their programming, and the weak point of many task management tools is that their programming is not visible or accessible to regular users.
  • Growth of the Internet of Things (IoT): In industries like construction, logistics, healthcare, and sales, users rely on input from IoT devices to determine when to initiate certain tasks or execute a project. For instance, workers are assigned to fixing a sensor or approaching a shopper who uses a help desk terminal. According to a Gartner study cited in Digitization's Impact on PPM Practices and the PMO, IoT is gaining traction in data collection, analysis, and reporting. As project managers and companies set out to find tools that meet their needs in terms of team size, collaboration, layout, features, and adaptability, it's easy to become wrapped up in trends and media coverage instead of focusing on key features for specific companies or projects.
  • Mobile readiness is a must: Mobile access has been a key requirement for some time. Mobile-ready task management software enables users to keep track of their assignments, collaborate, report, and communicate from anywhere and at any time. Mobile apps are essential to remote workforces, who need access to project dashboards around the clock from the first moment they are on board. But as mobile devices evolve, with dual-screen, foldable, and bendable models taking the spotlight, this key trend may present more challenges for task management apps.
  • Chatbot usage is the next big thing: Users are growing accustomed to having chatbots on virtually every application they access. Bots can help automate tasks, workflows, reporting, notifications, and virtually every other aspect of task management. They can also help guide new users through different sections of the dashboard, suggesting ways to automate their work. Likewise, they can help link the task manager with other in-house tools, such as customer databases, knowledge bases, and report archives. But the quality of their work is directly proportional to the quality of their code, and they have been shown to be vulnerable to social biases.
  • Tighter deadlines: For competitive businesses, speed is a given, and deadlines are stricter with each passing year. As they integrate more software and automate more of their tasks, companies expect their project time-frames to fall in line, shortening the risk management and integration phases of project lifecycles. But businesses should also factor in change management and the challenges it brings, budgeting and allocating time for the implementation of new software.

Sources:

The features highlighted were identified based on their relevance and the percentage of products in Capterra's directory that offer them. The following sources were used for this document:

  1. Task Management Software Buyers Guide - Capterra Canada (Date accessed: Sat, April 16, 2022)

  2. Keeping Track of Projects is Easy with Our Free Gantt Chart Templates – Capterra Blog (Date accessed: Mon, April 18, 2022)

  3. The Most Common Project Management Challenges Solved by Software – Capterra Blog (Date accessed: Mon, April 18, 2022)

  4. Digitization’s Impact on PPM Practices and the PMO – Gartner (Date accessed: Mon, April 18, 2022)