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Proxyclick enables companies to manage visitor, employee and contractor flows across locations, while staying secure and compliant. Learn more about Proxyclick
Proxyclick enables leading companies to manage visitor, employee, and contractor flows across locations while staying secure and compliant. The cloud-based solution offers unlimited usage per location, tailored smart flows, an unrivaled user experience, deep access control and software integrations, and advanced security, safety, and privacy features. It is supported by an international industry-leading customer success team. Free trial available. Learn more about Proxyclick

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Make a great first impression and have peace of mind with Identity management that safeguards and streamlines your front desk. Learn more about HID Visitor Management Solutions
With more flexibility in workflow and deployments than anyone else in the market, HID Visitor Management Solutions partners with you to fit your organization and timeline. Create a great first impression and reduce visitor wait times, all while preventing piggybacking and security breaches. Ensure correct access provisions for every identity type on every visit — at the front desk or through an automated self-service check-in, reducing operational burdens on front desk staff. Learn more about HID Visitor Management Solutions

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Robin’s visitor management helps workplace teams manage visitors coming to the office. Learn more about Robin
Robin’s visitor management helps workplace teams manage guests coming to the office. Robin is the first workplace platform that puts people before places. Used by businesses of all sizes to successfully manage hybrid work. Today Robin schedules meetings, desks, and people in thousands of offices around the world. Robin empowers people to choose how and where they work while providing organizations with the tools and insights needed to succeed. Learn more about Robin

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Try the only visitor management system to offer two-way SMS, email, and Slack communication, as well as button-based visitor workflows. Learn more about The Receptionist for iPad
Bring stability to your evolving office with our intuitive and versatile visitor management solution. The app is used by thousands of businesses around the globe, from offices with just a few employees to those over 50,000. Whether you are looking for a simple visitor logging system to track your visitor traffic, or require a fully configurable, two-way communication system with badge printing, The Receptionist for iPad can solve your specific office needs. We now offer contactless check-in! Learn more about The Receptionist for iPad

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
iOFFICE's visitor management software creates a positive experience for visitors from start to finish. Learn more about iOFFICE
iOFFICE's visitor management software gives you the tools you need to attract top job candidates and retain your best clients. You can streamline guest, employee, vendor & contractor registration, get alerts of unwanted guests to secure your workforce, access real-time insights of visitor history and lobby activity, and more. You can also access real-time insights of visitor history and lobby activity. Learn more about iOFFICE

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Operate your business safely with a secure, contactless sign in solution that manages your visitors, employees, deliveries and desks. Learn more about SwipedOn
The world's easiest flexible workplace sign in system, to manage visitors, staff, deliveries and desks. Featuring visitor and employee screening questions, instant alert notifications, contact tracing at the touch of a button, remote working, visitor ID badges, a dedicated employee companion app and more. Our world-class customer care has an average response time of under 2 minutes. Truly unbeatable. Learn more about SwipedOn

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
A digital queue management system that helps you provide memorable visitor experiences and get real-time data insights. Learn more about Qminder
Save your customers from the frustration of waiting and crowded lobbies. Qminder is a cloud-based queue management system that helps service locations deliver superior waiting experience. With Qminder's SMS functionality, you can stay in touch with your customers even as they are checking in remotely. Learn more about Qminder

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Create a safe & secure office and provide peace of mind for your employees and visitors with our Enterprise Grade Visitor Management Learn more about UMA Vision
Create a safe & secure office and provide peace of mind for your employees and visitors with our Enterprise Grade Visitor Management Solution UMA digitises your office floor map and improves employee user experiences through web and mobile applications to improve resource scheduling and deliver data-driven analytics on occupancy and environmental metrics to help adapt to the changing needs of the workforce's hybrid workplace strategy. Learn more about UMA Vision

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Canada Local product
The global leader in facility and visitor management for complex enterprises. Learn more about iLobby
Deployed across more than 5,000 sites worldwide, iLobby powers complex work environments by optimizing and automating key facility processes to achieve regulatory compliance, enforce safety protocols, and drive site security requirements. The iLobby platform is supported by robust reporting, turnkey onboarding, and extensive configurability that ensures maximum impact in complex and regulated industries. Learn more about iLobby

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
iPad-enabled, simple, modern and fast visitor management for your visitors, customers, contractors and employees to sign in Learn more about Visitly
iPad-enabled, simple, modern and fast visitor management for your visitors, customers, contractors and employees to sign in and sign out. Features - iPad based sign in/out, Web Dashboard, Realtime host notifications, instant badge printing, facial recognition, free version, out of the box integrations and many more. Learn more about Visitly

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Visitor registration simplified! Vizito is a clean, modern and customizable solution to register, track and manage your visitors. Learn more about Vizito
Vizito is a fully featured Visitor Registration Management Solution. It is cloud based and uses an iOS or Android tablet for registration in combination with a website for configuration and reporting. It can be branded to your needs (no ads) and offers support for receptionist-less front desks. Features: SMS notifications, digital signature and a realtime dashboard. Paper guestbooks do not respect your guests' privacy. Using Vizito, all information is stored privately and traffic is encrypted. Learn more about Vizito

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Sign In App is the secure and flexible solution for visitor management, employee & contractor sign in and desk & meeting room booking. Learn more about Sign In App
Sign In App is the smart and flexible way to sign in employees, visitors & contractors on-site or remotely. Contactless sign in, safety questions & policies and evacuations are included as standard, as well as unlimited sign ins, support and data security options. Pre-register, print badges, notify hosts and tap in with our RFID reader. Join the millions signing in and try the world's fastest growing visitor management app free for 15 days. Part of the Sign In Solutions suite of brands. Learn more about Sign In App

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
The all-in-one workplace sign-in solution. Secure, contactless check-in for your customers, visitors, contractors and staff. Learn more about EVA Check-in
EVA Check-in is an affordable, contactless sign-in solution for busy workplaces. Visitors, contractors, and staff check-in easily using either QR code, kiosk, app, or geofence. Includes customizable inductions, visitor badges, capacity and emergency management - perfect for attended and unattended receptions. Streamline your visitor management processes and have a safer workplace. Backed by ISO27001 certification. Learn more about EVA Check-in

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
#1 Visitor Management to solve ALL your requirements. Simple for workers to use, simple for managers to customize. Try now. Learn more about HSI Donesafe
#1 Visitor Management Software solution that connects your management system from your visitors to your internal management team. Donesafe makes it fast and easy to access, enter and report visitor data in real time. Donesafe is a modern & fresh platform with end to end functionality. It works online with any device, including offline with native iOS and Android apps. Use our out-of-the-box templates or configure to align with your specific requirements. Try now. Learn more about HSI Donesafe

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Keep your office safe and secure. Allow visitors to check in, sign NDAs, and print badges on entry. Save time by pre-registering guests Learn more about Eden Workplace
Let your visitors pre-register, check in, visit, and depart your workplace with ease. Provide a smooth, flawless visitor experience from start to finish with Eden's visitor management software. Eden makes visitor management quick, easy, and efficient. Thanks to integration with popular workplace apps like Slack and email, your teams can register, prescreen, and welcome their guests seamlessly. Learn more about Eden Workplace

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
The MRI OnLocation visitor management system enables you to screen and track visitors, contractors and employees. Learn more about MRI OnLocation
Keep your workplace safe with the MRI OnLocation visitor management system. Strengthen the security of your facilities, instil confidence in employee safety, and protect intellectual property by taking control of visitor access and managing foot traffic throughout the workspace. Learn more about MRI OnLocation

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Teem Visitor Management runs on iPads and provides a secure, web-based interface that simplifies the check-in process for visitors. Learn more about Teem
Teem Visitor Management simplifies visitor check-in and makes a strong first impression with a customizable welcome screen. When a visitor arrives, they use Teem Visitor Management to indicate who they're visiting, sign required forms (like NDAs), and print out their guest badge. It also sends an SMS or email to notify the host of their guest's arrival. Find out why companies like Hubspot use Teem Visitor Management Learn more about Teem

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Genea Access Control is a cloud-based access control platform that provides physical security to buildings and enterprises. Learn more about Genea Access Control
Genea access control is a cloud-based access control platform that provides physical security for buildings and enterprises. The solution includes mobile-based access control, visitor management, access logs, out-of-the-box integrations, non-proprietary access control hardware, 24/7 support & more. Our software allows building tenants to self-manage access for their employees to the building through the main entrance, parking garage, and any other access points. Learn more about Genea Access Control

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Canada Local product
Nspace is an intuitive booking, planning, and visitor management solution built for the modern hybrid workforce. Learn more about Nspace
Nspace powers the hybrid workplace. Manage desk and space booking, plus welcome visitors to the office – all in one place. Nspace streamlines the process of reserving and utilizing workspaces, making it easy for employees to find and book the perfect spot among their colleagues. Optimize your office layout while improving employee productivity and boosting morale. Nspace has the features needed to efficiently manage your office spaces. Getting started is easy with our free tier. Learn more about Nspace

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
An enterprise visitor management system that streamlines the visitor process and integrates into your existing workplace applications. Learn more about TDS Visitor
Welcome visitors to your workplace with our enterprise visitor management system, which provides a digital visitor registration, check-in and check-out streamlined process for you and your visitors. Live in over 3000 sites around the world with over 30 million annual users, our global solution provides real-time accountability and in-depth visitor insights, integrating seamlessly into your existing workplace applications and customisable workflows to provide a truly innovative experience. Learn more about TDS Visitor

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Fully automate your guest experience & entire operation. For the first time, all-in-one place, all-in-one system. Learn more about Jurny
We don’t only centralize your entire operation in one dashboard, but we do the same for your guests with our cutting-edge guest mobile app, allowing you to automate their entire stay. Room temperature control, open and close doors, chat with customer support, access check-in information, access amenities, extend bookings, and get local recommendations, all on their phone! Learn more about Jurny

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Tactic is the hybrid workplace solution your whole team will love. Learn more about Tactic
Tactic makes it easy to manage a hybrid workplace. Empower your team to work seamlessly both in and out of the office with Tactic's innovative platform. This all-in-one solution allows your team to book a desk, reserve a meeting room, and see who's working in the office on the interactive office map. Plus, with real-time office usage data, you'll be able to understand how much office space your team is using daily. Say hello to a smarter, more efficient way to manage a flexible workplace. Learn more about Tactic

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
NOVIDIC records visits for the last 56 days, body temperature (if mandatory) and monitors the visitor capacity of the place. Learn more about NOVIDIC
NOVIDIC keeps records of visits and also body temperature (if mandatory) of your visitors for the last 56 days and also monitors the allowed capacity for your place. Businesses or public places must register an account with NOVIDIC and generate QR codes for their customers or patrons to scan at entrances. Customers may use any mobile scanner to scan the QR codes (or use NOVIDIC app*) to tag their visit to the places. Note: NOVIDIC app might not be available in your country Learn more about NOVIDIC

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Find out visitor purpose by employing Autonix Locations and Passpoints to track, collect, and optimize traffic. Trackable QR Codes/URLs Learn more about Autonix
Our contactless visitor check-in options via dynamic trackable QR or unique web URL lets visitors have choice when checking in. Utilize visit data for opt-in remarketing to bolster your business. Bui ld visitor confidence with a contactless check-in system and gain access to invaluable insights into your business. Autonix is a visitor management and tracking solution that enables businesses to view visit activity with a powerful dashboard reporting on important KPIs. Learn more about Autonix

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
A single platform to manage the risk, compliance and safety of your entire workforce. Learn more about SitePass
Transform your workforce compliance. One place to manage your contractors, employees, volunteers and visitors, with complete transparency over your workplace risk, safety and compliance. Use Sitepass to onboard your full workforce, pre-qualify your contractors, track attendance on site, deliver inductions, build custom workflows, verify records and documents in order to manage your full workforce compliance. Learn more about SitePass

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
FMS:Visitor allows you to create a safe and seamless experience for all occupants from invitation to departure. Learn more about FMS:Visitor
FM:Systems is delivering a superior visitor experience with FMS:Visitor, an industry-leading solution that reduces your security and compliance risk while improving your organization’s brand. With intuitive check-in kiosks and a variety of options including parcel management, Learn more about FMS:Visitor

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Powerful online ticketing and booking solutions for tour, activity, attraction, and event businesses of all sizes.
Our mission at FareHarbor is to make experiences better for everyone. FareHarbor's clients come in all shapes and sizes, from boat rentals to museums, food tours to events, and more! Some love our robust and intuitive software, while others enjoy the world-class 24/7 support they receive. Every day we have the privilege of empowering over 18,000 clients (across 90+ countries) to operate and grow their businesses. We’re the largest in our industry and shaping the future of travel, together. Learn more about FareHarbor

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Visitor management for the modern workplace. Sine goes beyond to create a frictionless check-in journey for your visitors
Complete workplace software for managing visitors, contractors, staff, students & couriers. Visitors "check-in" on the iPad or using their smart phone, hosts can pre-register guests in advance and get notified via SMS, email or the Sine app on visitor arrival. Trusted by JLL, Vodafone, GE, Comcast, DHL, Qantas and thousands of organizations globally. 24/7 Global support | Robust Integrations | Badge Printing | Customizable Branding | Emergency Alerts | Flexible Plans & Pricing Learn more about Sine

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Envoy Visitors creates a warm welcome for guests while safeguarding people, property, and ideas.
Envoy Visitors creates a warm welcome for guests while safeguarding people, property, and ideas. Envoy Protect confirms everyone walking through your door is healthy with a health screen before they leave home, touchless sign-in, capacity limits, and contact tracking. Envoy makes it easy to print badges, sign legal documents, grant wifi access, and notify hosts. Learn more about Envoy

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Sign In Enterprise's low-code, sign-in visitor management solution offers health screening, risk alerting and more.
Sign In Enterprise, formerly Traction Guest, helps organizations with solutions to ensure the safety & security of employees & visitors. Sign In Enterprise provides a low-code tool to secure, manage & govern an entire cycle of visitor operations with a visitor management system that makes welcoming your employees & visitors as seamless as can be. We provide the most advanced health & safety controls, critical outreach & alerting solutions, as well as, analytics & auditing functionality. Learn more about Sign In Enterprise

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
WorkInSync is a SaaS solution that enables organizations to establish hybrid workplaces and employees' safe return-to-office.
WorkInSync is a SaaS solution that enables companies to establish hybrid workplaces and bring employees to office safely. WorkInSync's features include employee scheduling, hotdesking and hoteling, conference room management, parking and cafeteria management. With WorkInSync’s Team Calendar, employees can make their office visits more productive by knowing beforehand which colleagues they can collaborate with. WorkInSync is used by 350,000 employees at over 200 companies globally. Learn more about WorkInSync

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
The payment platform for travel companies. Elegant presentation. Easy-to-use booking system.
The payment platform for travel companies that empowers travel professionals to collect travel payments beautifully at industry-leading processing fees of only 1%. WeTravel is the best way to collect money and manage bookings for custom group tours and custom FIT proposals. Learn more about WeTravel

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
VAMS Global provides Visitor Management Systems:fit for purpose solutions in public buildings chiefly, commercial and corporate sector.
VAMS Global provides Visitor Management Systems: fit-for-purpose solutions in public buildings—chiefly, commercial and corporate institutes. We understand "people flow." We customize public access. We accelerate daily schedules. We adapt to your technology. Our visitor access management systems integrate with many third-party applications. VAMS serves the highest number of visitors in the world, checking in more than 100 million visitors a year in 2000+ locations across the globe. Learn more about VAMS

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Schedulicity is a scheduling app for small businesses who work with clients, complete with class management, marketing, and payment.
Schedulicity is an all-in-one scheduling software that features appointment booking, class management, digital marketing, and payment tools. Check your calendar and adjust appointments on the go, customize waivers and policies, and use our Waitlist feature for overbooked classes. Set up automatic emails and text reminders to cut down no-shows, and get paid (and tipped!) faster with built-in payment processing and our pay-by-text tech, Norm. Learn more about Schedulicity

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Appointment Scheduling Software Built To Solve The Complex Needs of The Enterprise.
Setster enterprise online appointment scheduling tool and rest based API empowers businesses in any industry to accept appointments online, streamline processes, optimize resources and convert leads. Setster's scheduling engine is built on a rest-based API that is easily deployed, highly secure and scalable for growth. You can schedule appointments, remotely manage settings and data, and connect Setster within any workflow. Trusted by large enterprise and fortune 500 companies. Learn more about Setster

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Teamgo helps your workplace stay safe with a fully customizable QR code sign-in system for use with iPad kiosks or smart phones apps.
Teamgo visitor management is the perfect cloud solution for your workplace's needs. We provide you tools to manage visitor and employee arrivals with options to screen for safety and security. Keep compliant and request forms and documents prior to arrivals, issue QR codes for contactless sign-in and keep your workplaces safe from critical events before they arrive. The all in one web dashboard provides live visitor reporting and tools to manage your records and private data. Learn more about Teamgo

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Canada Local product
Security workforce management software that follows the progress of guards, reduces manual tasks and saves on overhead costs.
TrackTik’s mission is to help security guarding companies and in-house security teams to run a streamlined operation with one comprehensive solution. TrackTik offers four integrated product suites: Frontline Guard Management, Back Office Management (including HR & Payroll, Talent Management and Benefits Management), Mobile Patrol and Dispatch, and Business Intelligence to help security service companies reduce manual tasks, lower costs, and demonstrate value. Learn more about TrackTik

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Next generation visitor management, using the latest hybrid-cloud mobile technology to accurately control visitor access in real-time.
Gate Sentry is the next generation in visitor management! Cloud based mobile applications link hosts directly to security and eliminate outdated paper logs and expensive hardware. Hosts manage their own guest list in real-time and receive automatic visitor arrival notifications, providing the most accurate visitor tracking available. Using hybrid-cloud technology, Gate Sentry even works without power or internet connectivity ... truly the next generation in visitor management! Learn more about Gate Sentry

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
The world’s most customizable visitor management system serving industry leaders. Customize workflows to perfectly fit your needs.
Greetly is the world’s most customizable visitor management system serving industry leaders across the globe. Save time and dollars with out-of-the-box customizations that perfectly fit your brand and check-in workflows for the visiting customers, vendors, candidates, and other unique needs of your organization. Secure your workplace and be able to respond to audits in minutes with digital reception with driver’s license scanning, touchless, temperature checks, expiring visitor badges, and more. Learn more about Greetly

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Waitwhile is a queue management system, built to eliminate wait times. Trusted by 10k+ businesses incl. IKEA & Lululemon.
Waitwhile is a smart waitlist and scheduling platform that helps organizations bust their lines and create awesome wait experiences. Waitwhile solves all aspects of queuing - from letting guests check in online, showing wait times and keeping everyone informed via SMS and email. Plus, a powerful API to integrate with. Forever free to use for 100 guests per month. Learn more about Waitwhile

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
iPad visitor security checkin system for EDU, business and healthcare focusing on increased security, efficiency and modern experience.
iPad visitor security checkin system for EDU, business and healthcare focusing on increased security, efficiency and modern experience. Learn more about CONCIERGEpad

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Welcome your visitors, contractors and staff with an easy to use visitor management system that saves time and keeps them safe.
VisitUs is designed to manage screening visitors, contactless sign in, notifications, pre-registration, evacuations, deliveries and so much more. VisitUs has powerful integrations with over 2,000 apps, so you can create custom workflows and say goodbye to time-intensive tasks. It allows administrators to access real time insights and helps businesses manage their locations with complete control over the sign-in process. Learn more about VisitUs Reception

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
TablesReady is an easy-to-use digital waitlist and online booking platform that eliminates lines and keeps your customers happy.
TablesReady is an easy-to-use digital waitlist and online booking platform that keeps your visitors happy by eliminating physical lines. No dirty pagers or expensive equipment required. Simply notify guests when it's their turn via SMS with a single click or tap. TablesReady also provides intelligent estimated wait times, online check-in, a public waitlist view for your guests to see their place in line and much, much more all for one low price. Learn more about TablesReady

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Lobbipad is a 5-star rated, GDPR-compliant solution that empowers you to manage visitors and deliveries in a professional way.
Lobbipad is a 5-star rated, GDPR-compliant solution that empowers you and your employees to manage visitors and deliveries in a professional, personalised, and efficient way. Since 2015, Lobbipad has enabled hotels, factories, corporations, schools, museums, professional associations, co-working spaces, nonprofit organisations, and multiple-tenant offices to effortlessly manage visitor and delivery experiences, from pre-arrival through check-in. Learn more about Lobbipad

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Visitor management that improves workflows, enhances your brand's image, and increases security for your staff, facility, and data.
Backed by our global military security heritage, our cloud-based visitor management software, BreezN, is hosted on the Microsoft Azure Cloud which offers SOC 1, 2, and 3 reports. We're trusted by enterprise companies like Johnson & Johnson, Liberty Mutual, and NASA to help increase security for their staff, facility, and data, while also improving workflows. iPad check-in is quick, user intuitive, features ID scanning, photo badge printing, and helps with compliance needs like HIPAA and ITAR. Learn more about iVisitor

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Cloud-based physical security solution that helps businesses manage and monitor access across facilities from a centralized platform.
Leading cloud-based access control and smart spaces technology that bring keyless entry, mobile credentials, remote security management, smart locks, visitor management and identity management solutions to market. The Brivo platform enables security automation, remote management, elevates employee and tenant experience, and improves the safety of all people and assets in any type of physical space. Learn more about Brivo Access

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Online parking & permit management for Apartments & HOAs with full controls for management & apps for everyone.
Simplify every aspect of parking through full service, online parking and permit management: an intuitive interface and easy apps for Residents, Management and Enforcement plus Instant Guest Permits and multiple permit types allow full control without compromising what's best for your community. Serving thousands of users in Apartment Communities and HOAs nationwide ~ we work with the best! Learn more about Reliant Parking

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Swiftlane's smart access technology streamlines visitor management, reduces package theft, and provides multiple access methods.
The Swiftlane solution makes visitor management easy with two-way audio and video intercom for multifamily buildings and offices. The Swiftlane app lets you answer a call from anywhere to visually verify who is at the door before granting access. Assign unique six-digit single-use or multi-use PINs for visitors or deliveries. Learn more about Swiftlane

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
ALICE Receptionist is an enterprise-grade visitor-management solution that can be used by small, medium, and large businesses.
ALICE Receptionist is the most advanced full-service Visitor Management and Lobby automation solution available. ALICE receptionist uses A.I. video avatars to greet guests when they arrive in your building, provide instructions throughout the check-in process and enable guests using the ALICE kiosk to engage with your employees in live 2-way audio and video conversations. Contact us to learn how ALICE Receptionist can automate and elevate the visitor experience for your building today! Learn more about ALICE Receptionist

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration
Canada Local product
B-Line is a flexible workplace and access management platform that helps companies optimize assets and manage the future of work.
B-Line is a flexible workplace and access management platform that helps organizations automate their workplaces with digital access, room and desk booking, visitor management, and space optimization. B-Line's state-of-the-art interior positioning system enables building owners and organizations to assess the risk of their portfolios and make data-driven decisions with spatial intelligence data to enhance productivity, operations, and tenant experience. Learn more about B-Line

Features

  • Self Check-in/Check-out
  • Badge Management
  • Visitor Tracking
  • ID Scanning
  • Watch List
  • Registration Management
  • Pre-Registration

Visitor Management Software Buyers Guide

Visitor Management Software

Visitor management software tools enable business organizations, educational institutions, entertainment venues, and other settings across Canada to speed up and automate visitor check-in using pre-registration, ID scanning, badge printing, and other technologies. With these tools, Canadian organizations can enforce entry restrictions and monitor visitor information to ensure the safety of their facilities and employees.

Visitor sign-in systems are used in several settings, including hospitals, schools, museums, government buildings, factories, corporations, hotels, restaurants, and property management companies. Visitor and staff management systems can also be used in co-working spaces and multiple-tenant offices, enabling users to manage team configurations and space usage from pre-arrival through to check-in.

They help secure the workplace, grant immediate access to auditors and inspectors, manage deliveries, and help employees sign in for work. They often come with screening questions for visitors and employees, instant alert notifications for managers, and companion visitor management apps for employees. In recent times, visitor registration systems have also been utilized for carrying out temperature checks, health pass checks, and other touch-less operations.

Most visitor management systems serve many organizations that manage access across their facilities, so they share some of their functionality with Kiosk Software and Physical Security Software. However, some also have wider scope in facility management, similar to IWMS Software, Facility Management Software, and Space Management Software.

Occasionally, a visitor management system may also take on other concierges, receptionists, and ticketing functions, facilitating pre-bookings, waitlists, and time commitment in the same way that Appointment Scheduling Software and other Scheduling Software tools do. Much like Meeting Room Booking Systems, they may also be able to manage meeting room usage. Finally, some tools may integrate with Contractor Management Software, granting contractors automated access to company premises.

Visitor management systems are widely used in many Canadian industries, from hospitality to education, enabling users to access the premises with keyless entry, on-demand badge printing, online pre-registration, and other convenient options. Often available with self-service portals and mobile-ready visitor management apps, they help organizations streamline security check-in while also ensuring that they are compliant with data protection laws, even as they access criminal records and other personal information about visitors.

Visitor management software tools are not made equal. Some are designed for specific verticals, such as pre-schools, universities, museums, professional associations, restaurants, and hotels. They come with features specific to their user base. Also, in recent years, many have focused on being able to provide health screens and contact tracking information, which isn't required in every setting. However, most types of the visitor management systems will adapt to virtually any work environment because they feature a few basic capabilities:

  • Offer a warm welcome as they screen guests
  • Grant entry based on restrictions, capacity limits, and security screenings
  • Pre-register visitors online over a web application and/or mobile app
  • Sign in visitors via a self-service kiosk
  • Capture photographic images and scan drivers' licenses and other forms of ID
  • Print ID badges and tokens for temporary or permanent access
  • Track entry and exit, report back to managers, and grant access to evacuation reports
  • Sign legal documents like NDAs, health and safety forms, and evacuation plans

What is Visitor Management Software?

Visitor management software is intended to assist security personnel, receptionists, hosts, and other customer-facing professionals as they grant access to their facilities without jeopardizing the safety of their employees or assets.

It enables employees, patients, guests, and authorized site visitors to utilize the premises and their facilities by checking in, scanning their documents, and printing their badges. It also enables organizations in a variety of sectors—including education, hospitality, entertainment, corporate, government, and industrial—to screen visitors, enforce security measures and restrict site access. Whilst also complying with local health and safety (HSE) and privacy laws (e.g., GDPR, Data Protection Act).

Popular in a lobby setting, visitor management systems are primarily used by the receptionist, concierge, or front desk staff to facilitate check-in for guests and employees while keeping track of capacity limits, occupancy figures, entry and exit data, and security screening requirements. Managers in Canada can access it to provide watchlists and blacklists, view evacuation reports remotely, and enforce NDAs, waivers, and other entry requirements.

Visitor management systems often come with web and mobile app pre-registration, on-site self-service kiosks with customisable welcome screens, and photo capture technology for printing visitor ID badges. While some come with features specific to the hospitality industry, such as granting WiFi access for the length of their stay, most are concerned primarily with on-site security. They might integrate with access control systems to check police databases and custom watchlists.

In recent years, visitor management software has also provided health screenings, applied contact tracing rules, and communicated with security databases. For instance, some tools have been put in service to scan Covid-19 passes and QR codes using Optical Character Recognition (OCR) technology. Some have also been utilized to link with sensors in real-time to provide temperature readings for employees, travelers, diners, and hotel guests.

Over the years, visitor management applications have also crossed over into scheduling, facilities management, and room booking. But unlike online booking systems, visitor management tools don't usually process payments or showcase the venue's facilities, but focus mainly on access, security, and safety.

Some managers use them to set up hybrid workplaces, draft employee rosters and office layouts, and bring staff to the office safely. Hot desking and hotelling, parking, cafeteria, and conference room management—are just some of the activities managers and personal assistants can facilitate with these booking systems. As they coordinate with their staff through scheduling engines and visitor management apps, leaders can better accept appointments, connect workflows, and optimize resources.

As popular as they are, visitor management systems are rarely used as on-premises applications, except in government offices and other facilities with exacting cyber security requirements. For hotels, factories, corporations, schools, museums, and other organizations with large premises, cloud-based visitor management systems are a cost-effective and efficient alternative to outdated paper logs and security hardware.

As their user base has extended to B&B hosts, restaurateurs, and small venue operators, most users opt for cloud or hybrid set-ups. These provide real-time guestlist updates, automated visitor arrival notifications, and guest tracking options with both online and offline functionality via iOS and Android apps. As they work even without power or internet accessibility, their advantages outweigh those of on-premises solutions.

What are the benefits of visitor management software?

The benefits of visitor management software are felt by front desk staff or property managers or all who access a building expecting complete safety and care for their well-being and time. As such, we could classify the benefits of visitor management systems in the following groups:

Streamlining visitor check-in: Whether it's single-entry or group check-in, visitor registration systems make accessing the premises easier for all those involved, thanks to automated badge printing, keyless entry, and other technologies that do away with individual processing, and consent form signing, and on-demand authorization from managers. Also, with a visitor sign-in system, returning visitors and delivery drivers are saved from the hassle of going through the registration process every time they access the building.

  • Screening visitors: Front desk staff shouldn't be expected to provide security checks if they don't have a background in enforcing security. With real-time ID scanning, photo capture, background information processing, and immediately enforceable access restrictions, visitor management software can take over this aspect of reception work. These tools extract information from local and foreign government-issued documents like passports, driver's licenses, ID cards, and health pass, reporting back to staff and their managers instantly if there is the risk of a security breach. This comes in very handy in educational institutions, museums, and government offices, which may be the targets of people with prior criminal offenses.
  • Deterring criminals: All Canadian organizations are vulnerable to theft, burglary, staff harassment, and damage – those with heavy footfall even more so than others. Whether it's used by a B&B hosts, government offices, restaurateurs, museums, or schools, visitor management software may deter people from trying to access the building with malicious intent. Those with a history of a sex offence, harassment, stalking, physical violence, trespassing, burglary, or other criminal activity may be dissuaded from approaching the building that uses visitor entry systems as part of their security stack.
  • Legal compliance: The owner, property manager, or administrator of a property has a duty of care to those who visit it. On top of that, organizations must comply with privacy laws. Keeping a paper check-in log with unverified names and signatures for H&S purposes doesn't cover these requirements, especially as there is no guarantee that the information will be disposed of safely and by the due date. Visitor management systems can automate all these processes and ensure compliance across the entire organization.
  • Reducing administrative workloads: Both front desk employees and back-office employees stand to gain from a streamlined visitor check-in process. Aside from background checks, administrative tasks also involve time-consuming data entry, reconciliation, storage, and disposal activities. Even in small settings, such as private nurseries, memorial museums, children's centers, private clinics, and birthday party venues, the sheer amount of work involved in managing requests, approvals, bookings, waiting lists, and waiting times for visitors can be daunting. As everything is automated, administrative tasks are streamlined, and repetitive or redundant tasks are eliminated, enabling repeat visitors to check-in and out more easily without relying on front desk staff.
  • Increased productivity: In a teamwork setting, visitor management systems can help colleagues keep track of each others’ whereabouts and direct their requests only to colleagues who are on-site and available to respond in real-time. This includes corporate professionals, school staff, hotel workers, and other teams with high levels of mobility over vast premises. With insight into worker whereabouts, leaders can more easily delegate and adapt to changes, such as when there are higher infection rates and staff need to self-isolate quickly.
  • More transparency: Work hours, overtime, paid leave, and daily comings and goings are challenging to track and are commonly misinterpreted by colleagues. With a visitor management system, authorized teammates and managers can better understand a worker's level of engagement and the number of hours they put in, eliminating the risk of preferential treatment and co-worker animosity. The same goes for non-managerial staff, who may take comfort in knowing that their managers put in as much work as they do, should their managers be willing to share this information.
  • More accountability: As each visitor is tracked through the entry system, with a record of the reason for their visit and the name of their host on file, this enables property administrators to make hosts accountable for security breaches. With these tools, hosts can authorize people to enter the building, including relatives, friends, and dependents, and they also take responsibility for any safety concerns.
  • Centralized management: Visitor data is collected, stored, and managed centrally, in a single database, rather than spreadsheets or paper forms gathered from every entry point. This enables stakeholders to gain crucial insights in real-time and access the data remotely, with the appropriate authorization. Ultimately, this limits the number of people who can view and use visitor data, as every bit of data goes through machines rather than front desk personnel and those who may be standing by their desk at any given moment.

What are the features of visitor management software?

The features of visitor management software vary quite a bit, as developers try very hard to differentiate their products and provide unique selling points for their intended markets. In recent years, the functionality of these applications has also adapted to changing GDPR rules, COVID-19 pass screening requirements, and new work environments. On top of this, some can offer features like WiFi guest account management, parking management, Active Directory integration, and pre-booking plugins for popular office software. But what it all comes down to is whether they can offer the six basic features of visitor management software:

  • Contact management: Captures, interprets, checks, and stores visitor contact information. Security managers can rest assured that they have collected correct and accurate contact information in real-time for all visitors rather than relying on hand-written notes scribbled on paper at the front desk and collected at the end of the workday. Having scanned their business cards, driver's licenses, ID cards, passports, work badges, health passes, and other documents, cross-referenced the data, and stored it in a central database, the visitor management system can make that information available instantly.
  • Registration management: Enables visitors to register by themselves for self-check-in, either on-site or in advance. Visitor management systems can facilitate this service by providing a pre-registration link or a dedicated booking section on an app that handles compliance signing and token printing in advance. This may then entitle visitors to a QR code or other means of authentication, shared with them via SMS text or email, which can speed up sign-in upon arrival.
  • Visitor Tracking: Tracks visitors going in and out, recording the reason for their visit and their host. This feature is a simple log tool, which often integrates with the company's existing contractor databases, CRMs, and other tools. It enables users to generate real-time reports, keep an eye on occupancy levels, and comply with legal capacity limits for fire drills and real-life evacuation scenarios.
  • Self-check-in: Allows visitors to check in using their ID cards. Visitor management systems can be configured to recognize and validate local and foreign-issued ID cards, work badges, passports, driver's licence, and other personal documents. This includes those that feature QR codes, text, and photos. This feature relieves front desk staff of personally checking documents and going back and forth with security personnel or managers to establish the validity of a document not easily recognizable locally.
  • Photo capture: Takes instant photos of visitors for storage, cross-references, or enhanced security checks. Not all visitor sign-in systems will take a visitor's picture and instantly run it through a police database or other government checking tool. Some will only capture and store it for future reference, in line with privacy laws, or only so that print visitor badges.
  • Badge printing: Issues instant badges for permanent or temporary use, based on authorization levels and visitor-specific restrictions. Several self-service kiosks can be used at venue check-in points to print badges straightaway. Some will even dispense complimentary lanyards and pins. However, most will be able to generate custom layouts and content, depending on the visitor's credentials, to differentiate them from staff, management, or other visitors.
  • Watchlist management: Maintains a watchlist and uses it to notify security staff of potential trespassers. It's not unusual for property administrators to add former employees, disgruntled customers, destructive guests, unruly school parents, or other unwanted visitors to a watchlist. Visitor booking systems and check-in software can help sift troublesome guests before they gain entry onto the premises.
  • Alerts and notifications: Let the host know when their guests have arrived and send system-wide notifications where necessary. This feature enables guests to access the building, meeting room, or booked accommodation immediately while also allowing hosts to speed up their appointments, customize check-in on the spot, grant temporary authorization urgently to inspectors and auditors, and speed up their appointments.

Capterra's software directory features countless visitor management tools, many of which come with several more qualities than the ones mentioned above. Readers are encouraged to browse the software directory, which is brimming with visitor management systems ideal for any business, hopefully sifting the list down to a contender that ticks all the boxes.

What should be considered when purchasing visitor management software?

When purchasing visitor management software, the sheer variety on offer can deter from the most crucial aspects. Narrowing it down to bare minimum requirements, business owners would do well to first consider five basic aspects when purchasing visitor management software:

  • What languages does it come in? It's easy to get carried away with all the eye-catching features of a top-grade visitor management tool. But business owners should first make sure that their software of choice is available to the market they cater to and is tailored to native and foreign speakers. It's not just organizations in the hospitality industry and global corporations that must accommodate non-native speakers, but also schools, museums, and government offices.
  • Does it integrate with the organization's tools and equipment? Finding software that can integrate with existing and future APIs is a must because all organizations are developing at a rapid pace. The software should be scalable, ideally through flexible SaaS-type subscriptions, and be able to link up with printers, mobile devices, kiosks, barcode scanners, CCTV cameras, thermometers, and all the other devices necessary in the user's line of work.
  • Does it come with templates and customizations? Stakeholders should be able to access visitor records easily and customize reports, dashboards, notification layouts, and security alert screens. Likewise, visitors may find it refreshing to have a variety of print layouts, formats, and text fonts to choose from when they print their badges.
  • Is it self-sufficient? Several of today's tools use algorithms to cross-reference data, match records, validate documents, and carry out data protection rule enforcement. However, some require human involvement regularly. Even those that don't may operate with outdated, biased, or locally invalid rules. Users need to ascertain whether their tool is algorithmic and what coding its programming is based on to ensure that it complies with local labour, privacy, data protection, and safety laws.
  • Is it a good value for money? Budgets can clash with feature requirements, but good visitor booking and sign-in systems should come in multiple versions to suit any budget or business need. While users may expect to rethink deployment, user number, and hardware requirements for the sake of a good tool, they shouldn't sacrifice business growth, visitor counts, office locations, or host numbers due to ownership costs.

In recent days, the most relevant visitor management software trends have come to reflect wider, macro-economic changes and global social trends. Developers are trying to catch up and offer features that businesses can make the most of in unforeseen circumstances, including environmental, health, and security threats. Here are some of the emerging visitor management software trends most relevant to users in our time:

  • More reliance on Artificial Intelligence (AI): Visitor management systems are seeing a rise in facial recognition, biometrics, and other AI-enabled technologies. As with all types of programming, these systems can be vulnerable to bias, flawed logic, or coding error. Situations easily corrected by humans, such as misidentifying a visitor, could cause detrimental difficulties to visitors, including job candidates, late-night guests, and school parents.
  • Adoption of wearable tech: Smartwatches, smart rings, and smart glasses are just some of the devices visitors are using at increasing rates. While these devices can help speed up the check-in process, some may hinder ID validation and database checks.
  • Rise of IoT: From thermometers doing temperature screenings to RFID scanners checking bracelets at Disneyland, organizations are using connectors and sensors at an increasing rate. These devices can feed into Big Data and speed up a company's operations tremendously, but they may also be met with suspicion and defiance by some visitors.
  • Mobile readiness means business: Remote access is of paramount importance to all users and will continue to be even as devices become more and more complex in their design. Visitors will expect to be able to access the organization's visitor management app, WiFi network, keyless entry software, and self-check-in facility, often from the same device, which is a challenge to developers everywhere.
  • Chatbot welcome screens: Self-service kiosks are nothing new, but now chatbots are gaining popularity. Developers may not be able to provide chatbot assistance on every check-in terminal, but they should at least have the resources to offer this option in the future if demand persists.

Sources:

The features outlined were identified based on their relevance and the percentage of products in Capterra's directory that offer them. The following sources were used for this document:

  1. Visitor Management Software Buyers Guide – Capterra Canada (Date accessed: Fri, October 21, 2022)