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Content Management Software

Content Management (CMS) software is used by organizations across Canada to manage their digital content, and typically refers to managing websites and editing web content specifically. There are a range of content management systems on the market, including both open-source and proprietary solutions. Cloud content management solutions allow the creation, modification, and removal of content from the website, without an extended knowledge of HTML, nor the expertise of a webmaster. CMS system solutions are related to Catalogue Management software and Portal software. Browse our directory of tools to find the best content management software in Canada for your small business.

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Adobe Experience Manager Sites is a flexible, intelligent content management system delivers engaging, omnichannel experiences. Learn more about Adobe Experience Manager
Adobe Experience Manager Sites is a flexible, intelligent content management system that enables teams to deliver engaging, omnichannel experiences to customers--fast. With both marketing-friendly templates and developer-facing tools in the same platforms, teams can create, manage, and deliver personalized, memorable content in record time, so you never miss an opportunity to connect with your customers. Learn more about Adobe Experience Manager

Features

  • Version Control
  • Image Editing
  • Audio File Management
  • Video Support
  • Text Editing
  • Access Controls/Permissions
  • SEO Management
  • Customizable Templates
  • Content Library
  • Search/Filter
M-Files conquers content chaos. Find information fast, secure it with access controls, & streamline compliance audits. Learn more about M-Files
In today's digital age, managing vast amounts of content across various repositories can be overwhelming. M-Files offers a smarter approach to content management. Our intelligent metadata automatically classifies and organizes your information, making it easier to find what you need. M-Files goes beyond basic storage by automating compliance workflows. With granular access controls, you ensure only authorized users can access sensitive information. Additionally, comprehensive audit trails simplify compliance audits. M-Files empowers your workforce to find content faster, collaborate seamlessly, and work more productively – all while maintaining the security and control your organization needs. Learn more about M-Files

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  • Version Control
  • Image Editing
  • Audio File Management
  • Video Support
  • Text Editing
  • Access Controls/Permissions
  • SEO Management
  • Customizable Templates
  • Content Library
  • Search/Filter
Systemware helps the world’s largest and most highly regulated organizations with all of their content management challenges and needs. Learn more about Content Cloud
Systemware helps the world’s largest and most highly regulated organizations simplify infrastructure, optimize cost, create workflow efficiencies, and meet information governance requirements. Our enterprise content services platform enables users to find and extract information wherever it is stored and transform and deliver it in the exact context needed for each business line. Systemware deploys in public, private, hybrid, and IBM Z environments, as well as a fully hosted SaaS offering. Learn more about Content Cloud

Features

  • Version Control
  • Image Editing
  • Audio File Management
  • Video Support
  • Text Editing
  • Access Controls/Permissions
  • SEO Management
  • Customizable Templates
  • Content Library
  • Search/Filter
CMS Hub is a web content management system that gives teams all the tools needed to build digital experiences that customers will love. Learn more about HubSpot CMS Hub
CMS Hub includes all the tools you need to easily create and manage beautiful, optimized website content personalized for different visitors. CMS Hub enables developers to build a website using the tools they prefer, with resources and support from a vibrant developer community. Because HubSpot is cloud-hosted, your IT team never needs to worry about plugin maintenance or downtime. See why CMS Hub is the content management system of choice for scaling businesses. Learn more about HubSpot CMS Hub

Features

  • Version Control
  • Image Editing
  • Audio File Management
  • Video Support
  • Text Editing
  • Access Controls/Permissions
  • SEO Management
  • Customizable Templates
  • Content Library
  • Search/Filter
Document management software for medium to large groups offering familiar ease-of-use inside Windows with optional Web/mobile access. Learn more about Document Locator
Document management software that combines ease of use with enterprise capabilities for medium to large size companies. Fully-integrated into Microsoft Windows, Office, Outlook, and other business applications, Document Locator offers version control, notifications, approvals, security, records policies, and workflow right within the familiar Windows folders. Best for HR filing, Accounting, Projects, Contracts, Quality. Web and Mobile access also available, plus API for integrations. Learn more about Document Locator

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  • Version Control
  • Image Editing
  • Audio File Management
  • Video Support
  • Text Editing
  • Access Controls/Permissions
  • SEO Management
  • Customizable Templates
  • Content Library
  • Search/Filter
Low-code digital transformation platform for end-to-end automation to Simplify your complex, content-driven business needs. Learn more about NewgenONE Digital Transformation Platform
NewgenONE platform offers a comprehensive suite of automation technologies that cover everything from task automation to content-rich, mission-critical applications, and complex workflow orchestration. It enables you to integrate your existing systems, applications, and devices, creating a connected ecosystem that delivers consistent personalized experience with efficiency. NewgenONE is natively low code across the board, so that you can design, build, deploy and optimize applications rapidly. Learn more about NewgenONE Digital Transformation Platform

Features

  • Version Control
  • Image Editing
  • Audio File Management
  • Video Support
  • Text Editing
  • Access Controls/Permissions
  • SEO Management
  • Customizable Templates
  • Content Library
  • Search/Filter
NotoWare provides companies with a system for supporting staff with the best-known practices for performing their job tasks. Learn more about NotoWare
Our product, NotoWare, is an organizational knowledge application, where the best-known practices for performing job tasks becomes a support resource. Using NotoWare staff have training support for refreshing their memory on the practice details necessary for their work. No matter where the team is on the learning curve, they have an on-the-job support resource for quick access to the latest knowledge for performing their job tasks. Sign up for a free demo. Learn more about NotoWare

Features

  • Version Control
  • Image Editing
  • Audio File Management
  • Video Support
  • Text Editing
  • Access Controls/Permissions
  • SEO Management
  • Customizable Templates
  • Content Library
  • Search/Filter
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Capture & auto-classify emails right from Outlook 365 to SharePoint & Teams. Learn more about Email Manager for Microsoft 365
Colligo Email Manager for Microsoft 365 is ideal for mid- to enterprise-size businesses using SharePoint Online in industries with regulatory or policy compliance requirements. The SharePoint add-on lets you capture and auto-classify emails and attachments right from Outlook to SharePoint and Teams. The product automatically extracts metadata, enables seamless collaboration and content sharing, and ensures your users can quickly find information they're looking for. Learn more about Email Manager for Microsoft 365

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  • Version Control
  • Image Editing
  • Audio File Management
  • Video Support
  • Text Editing
  • Access Controls/Permissions
  • SEO Management
  • Customizable Templates
  • Content Library
  • Search/Filter
Canada Local product
Modern Campus CMS is a web content management system purpose built for higher ed & is trusted by 450+ institutions. Learn more about Modern Campus CMS
Modern Campus CMS is higher education's #1 web content management system purpose-built for colleges and universities. Simple to use and feature-rich, it allows institutions to take their digital engagement to the next level. With features like website personalization, simplified web design, automatic accessibility updates, and customizable user permissions, it is no wonder that 450+ institutions trust Omni CMS. Learn more about Modern Campus CMS

Features

  • Version Control
  • Image Editing
  • Audio File Management
  • Video Support
  • Text Editing
  • Access Controls/Permissions
  • SEO Management
  • Customizable Templates
  • Content Library
  • Search/Filter
DevHub: The only location-focused digital marketing platform that activates a brand's presence through localized experiences. Learn more about DevHub
DevHub is the only location-focused digital marketing platform that activates a brand's presence through localized experiences. Our award winning enterprise platforms are easy to use and configured specifically for your brand’s unique needs: Websites, Store locators, Landing Pages, Appointments, Listings, DevHub’s tech solutions support your brand’s digital needs, globally and locally. Learn more about DevHub

Features

  • Version Control
  • Image Editing
  • Audio File Management
  • Video Support
  • Text Editing
  • Access Controls/Permissions
  • SEO Management
  • Customizable Templates
  • Content Library
  • Search/Filter
SmartDocs transforms Microsoft Word into a complete content management and reuse solution. Learn more about SmartDocs
For documentation and technical writing specialists! SmartDocs for complete component content management and reuse for all of your company's MS Word content. SmartDocs brings state-of-the-art content management and document automation tools directly into Word's intuitive and familiar environment. Your teams, in-house and remote, will easily reuse only approved content, track usage, apply conditional text, and dramatically improve content processes. Optimize MS Word and SharePoint with SmartDocs. Learn more about SmartDocs

Features

  • Version Control
  • Image Editing
  • Audio File Management
  • Video Support
  • Text Editing
  • Access Controls/Permissions
  • SEO Management
  • Customizable Templates
  • Content Library
  • Search/Filter
Showcase Workshop turns your device into a powerful sales, presentation, and training toolkit. Learn more about Showcase Workshop
Showcase Workshop turns your iOS, Android, or Windows device into a powerful sales, presentation, and training toolkit. Show, share, and sell like never before! With Showcase Workshop, you can create stunning, interactive presentations for your colleagues to download, present, and share straight from their phone, tablet, or computer. Take the hassle out of remote sales presentations and screen-to-screen sharing! Learn more about Showcase Workshop

Features

  • Version Control
  • Image Editing
  • Audio File Management
  • Video Support
  • Text Editing
  • Access Controls/Permissions
  • SEO Management
  • Customizable Templates
  • Content Library
  • Search/Filter
A faster, smoother headless CMS that allows you to develop in your favorite framework. Marketers love the UI. Execs love the pricing. Learn more about Butter CMS
Looking for a faster, smoother CMS that allows you to develop in your favorite framework? ButterCMS is intuitive so that your marketers love using it, and affordable enough to make your executives sigh with relief. We believe in: microservices, API-first, cloud-hosting & headless. We believe an intuitive UI gives you a daily advantage. We have the fastest implementation and love to help you make CMS into a competitive advantage. Build better with Butter! Learn more about Butter CMS

Features

  • Version Control
  • Image Editing
  • Audio File Management
  • Video Support
  • Text Editing
  • Access Controls/Permissions
  • SEO Management
  • Customizable Templates
  • Content Library
  • Search/Filter
Content Management System used by mid- and large-sized companies in multiple industries, from non-profits to Fortune 500s. Learn more about Titan CMS
Titan CMS is a Content Management System used in a wide variety of industries including manufacturing, nonprofit, healthcare, financial services, government, education, and others. The intuitive web-based interface is easy for non-technical editors and authors to use, yet powerful enough for the most advanced requirements. Titan CMS's highly extensible, scalable architecture supports the most demanding organizational needs. Flexible licensing models to fit companies large and small. Learn more about Titan CMS

Features

  • Version Control
  • Image Editing
  • Audio File Management
  • Video Support
  • Text Editing
  • Access Controls/Permissions
  • SEO Management
  • Customizable Templates
  • Content Library
  • Search/Filter
Google Drive is a cloud-based storage platform that allows users and teams to store, access, and share files in one secure place.
Google Drive is a cloud-based storage platform that allows users and teams to store, access, and share files in one secure place. Flexible storage options with data loss prevention features are available. Using Google AI, this solution can identify important files, even before a user starts a search. Google Drive can recognize content, collaborators, and other file elements that may be relevant to each user. Additionally, teams can organize files in dedicated shared drives for easy and secure access. Learn more about Google Drive

Features

  • Version Control
  • Image Editing
  • Audio File Management
  • Video Support
  • Text Editing
  • Access Controls/Permissions
  • SEO Management
  • Customizable Templates
  • Content Library
  • Search/Filter
World's most popular software for creating blogs and websites. It is open source software that is free to use.
Open source software that is free to use for creating blogs and websites. Learn more about WordPress

Features

  • Version Control
  • Image Editing
  • Audio File Management
  • Video Support
  • Text Editing
  • Access Controls/Permissions
  • SEO Management
  • Customizable Templates
  • Content Library
  • Search/Filter
Create, manage and grow your online presence for your business, blog, store and more with Wix’s intuitive website creation platform.
Wix is an industry-leading web creation and business management platform with everything needed to manage and grow an online presence. Craft a seamless user experience with intuitive design features and speedy web performance. Fall back on reliable infrastructure and enterprise-grade security to safeguard visitor data and keep your site running. Expand your reach with marketing campaigns and SEO tools, plus leverage analytics to drive informed decision-making for your business’s success. Learn more about Wix

Features

  • Version Control
  • Image Editing
  • Audio File Management
  • Video Support
  • Text Editing
  • Access Controls/Permissions
  • SEO Management
  • Customizable Templates
  • Content Library
  • Search/Filter
Box empowers teams to work from anywhere with a single, secure collaboration platform built for the entire content lifecycle.
From sales contracts to marketing assets, content powers your business — no matter your industry. And with rising costs and complexity, you need a smarter, simpler tech stack. The Content Cloud helps you centralize your content with a single, secure, easy-to-use platform built for the entire content lifecycle, from file creation and sharing, to editing, e-signature and retention. Plus, keep your content protected with built-in security and compliance, so you mitigate potential data leaks and cyb Learn more about Box

Features

  • Version Control
  • Image Editing
  • Audio File Management
  • Video Support
  • Text Editing
  • Access Controls/Permissions
  • SEO Management
  • Customizable Templates
  • Content Library
  • Search/Filter
Content management solution that helps businesses with desktop sharing and viewing, text annotations, instant messaging, and whiteboard
Content management solution that helps businesses with desktop sharing and viewing, text annotations, instant messaging, and whiteboard editing. Learn more about Microsoft SharePoint

Features

  • Version Control
  • Image Editing
  • Audio File Management
  • Video Support
  • Text Editing
  • Access Controls/Permissions
  • SEO Management
  • Customizable Templates
  • Content Library
  • Search/Filter
Use Confluence to share digital content with your whole organization from startup to enterprise.
Confluence goes beyond being a knowledge base software. Confluence is your company’s ultimate team content management software tool. Share digital content, company updates, and more with your whole enterprise. Stay transparent with planning and execute with confidence on your most complex initiatives. Learn more about Confluence

Features

  • Version Control
  • Image Editing
  • Audio File Management
  • Video Support
  • Text Editing
  • Access Controls/Permissions
  • SEO Management
  • Customizable Templates
  • Content Library
  • Search/Filter
Squarespace is the all-in-one platform to build a beautiful website, online store, or portfolio.
Squarespace is a design-driven platform helping entrepreneurs build brands and businesses online. We empower millions in more than 200 countries with all the tools they need to create an online presence, build an audience, monetize, and scale their business. Our products range from websites, domains, ecommerce, and marketing tools, as well as tools for scheduling with Acuity, creating and managing social media presence with Bio Sites and Unfold, and hospital business management via Tock. Learn more about Squarespace

Features

  • Version Control
  • Image Editing
  • Audio File Management
  • Video Support
  • Text Editing
  • Access Controls/Permissions
  • SEO Management
  • Customizable Templates
  • Content Library
  • Search/Filter
Wrike is a marketing work management software for enterprise teams with proofing, time tracking, Gantt charts, Kanban boards, and more.
Wrike is a content work management software for enterprise teams. It offers advanced security and full customization for marketing teams. Design and content teams can all benefit from its Gantt charts, custom workflows, shareable dashboards, built-in proofing, shared calendars, request forms, proofing, and automated approvals. Integrates with Adobe Creative Cloud for shorter review cycles. NEW: Get real-time digital performance insights on your content with Wrike’s tools for marketers. Learn more about Wrike

Features

  • Version Control
  • Image Editing
  • Audio File Management
  • Video Support
  • Text Editing
  • Access Controls/Permissions
  • SEO Management
  • Customizable Templates
  • Content Library
  • Search/Filter
LibreOffice is an open source office suite with word processing, spreadsheets, presentations, drawings, formulas and database tools.
LibreOffice is free and open source office suite software for word processing, spreadsheets, presentations, diagrams, and databases. Based on OpenOffice, LibreOffice features a clean interface and tools to enhance productivity and creativity for desktop users. Learn more about LibreOffice

Features

  • Version Control
  • Image Editing
  • Audio File Management
  • Video Support
  • Text Editing
  • Access Controls/Permissions
  • SEO Management
  • Customizable Templates
  • Content Library
  • Search/Filter
Empower teams to build apps that connect the organization and drive outcomes—no code needed.
Operationalize your critical data, move beyond rigid tools, and reimagine workflows with AI with no code required. Learn more about Airtable

Features

  • Version Control
  • Image Editing
  • Audio File Management
  • Video Support
  • Text Editing
  • Access Controls/Permissions
  • SEO Management
  • Customizable Templates
  • Content Library
  • Search/Filter
Ideal for businesses of all sizes, it is a form building tool that helps users create survey forms while also reviewing submissions.
Trusted by over 18 million users, Jotform's form builder is the easy way to create and publish online forms from any device. The company offers 10,000+ ready-made form templates, 100+ integrations to 3rd party apps, and advanced design features making it the leading online form builder for organizations all over the world. It's popularly used to create payment forms, lead generation forms, registration forms, contact forms, application forms, and more. Learn more about Jotform

Features

  • Version Control
  • Image Editing
  • Audio File Management
  • Video Support
  • Text Editing
  • Access Controls/Permissions
  • SEO Management
  • Customizable Templates
  • Content Library
  • Search/Filter

Content Management Software Buyers Guide

What is content management software?

Content management software (CMS) helps businesses manage digital content on websites without the need for extensive HTML experience. The software helps establish a categorized repository of content and enables the creation, modification, storage, and deletion of all forms of digital assets, including documents, images, videos, etc. Read on to discover the best content management system for your small business in Canada.

What are the benefits of content management software?

The benefits of using content management software for your organization in Canada are numerous and wide-ranging, with many of these centering on improving accessibility to platforms for publishing content. Some of the more specific advantages linked to the use of content management systems within Canadian businesses include:

  • Streamlined processes through workflow management: Content managers need to oversee a number of processes such as ideation, content creation, approvals, editing, publishing, and promotion, each involving a different set of people. A content management system provides a collaborative platform where managers can implement content processes and track the status of all content in a dashboard. The platform also encourages collaboration by allowing users to comment on documents and easily route documents.
  • Website content management system: Traditionally, changing content on a webpage requires an understanding of HTML coding and web design. With modern content management software, which typically has a graphic interface, users can manage the content of their website from a single dashboard without getting involved in any coding. Users can easily change webpage content, replicate changes across all pages, publish fresh content, or delete old content.

What are some typical features of content management software?

Content management software typically consists of core and common features, which are seen in most offerings, along with a range of other features that often differ greatly from one platform to the next. Here are some of the most common features of content management software solutions:

  • Collaboration tools: Share files, communicate, and work with team members on content.
  • Document management: Create, upload, store, and share documents in a searchable, centralized location.
  • Web content publishing: Publish content for public distribution across multiple channels such as websites and social media sites.
  • Full-text search: Search for documents and media assets in an online repository.
  • Text editor: Create and edit content in an online text editor.
  • Access controls and permissions: Define levels of authorization for users to access specific files or folders with privileges to read, write, or edit.

What should be considered when purchasing content management software?

When purchasing CRM software, buyers need to carefully consider a number of factors. Features can vary significantly between different tools, and some might be created specifically for SMEs, and others for larger corporations. Finding the right content management application will depend on your company's requirements. Some considerations to bear in mind when purchasing content management software include:

  • Third-party integrations and plugins: Third-party integrations and plugins extend the functionality of a content management system beyond what is offered natively in the software. Users can integrate their content management system with other business solutions to minimize data import/export efforts and improve productivity. For example, Google Analytics integration with a content management system allows users to track key performance metrics within the dashboard of content management tools. This allows content marketers to better respond to web traffic changes and update search engine optimization strategies accordingly. Buyers need to evaluate their cross-application collaboration needs and then shortlist products that support integration with their business applications.
  • Deployment options: There are different ways to deploy CMS software: cloud-based, on-premise, or a hybrid deployment. A cloud-based content management systems can be easily accessed online and typically has a low recurring subscription cost. An on-premise version comes at a higher upfront cost and requires a heavy IT investment on the user's end, but offers better control of the software by the user. Users need to analyze their IT resource and investment capabilities before choosing a content management system for their business.

Content management software and industry trends - as well as broader trends within the technology industry - will also need to be factored into any decision-making process at the time of purchase. The most relevant trends within the field of content management are:

  • Artificial intelligence (AI) will drive automation in the content management software space: As AI is increasingly being adopted by businesses, it's not surprising that vendors of content management tools have started exploring use cases of AI technology. AI is currently helping businesses personalize content and optimize visitor engagement by performing analytics of visitor behavior. AI also helps users organize content by providing better content tags using ""text clustering"" algorithms. We expect to see more such use cases of AI over the next three to five years.
  • Image recognition will power search functionality in content management software: The demand for visual content and images is growing faster than ever. In fact, content with images results in a 650% higher engagement rate compared to content without images. Image recognition and meta-tagging, powered by machine learning and deep learning, make image search more exhaustive. Using this technology, businesses can search their repository for images without typing the exact keyword. As the demand for visual content keeps increasing, we expect to see an increase in the adoption of this technology over the next three to five years.